Organization Structure and Master Data

F:\2011 mm\SAP MM PROJECT CONFIG DOC 2011\MM PROJECT CONFIG

DOCS\Io oil-VENKAT-IBM\iocl-bp-doc
Organization structure :
This is the definition of each entity of IOCL in terms of SAP like IOCL is Client in SAP.
Likewise Location is defined as Plant is SAP. These definitions will be used to
understand the business from Materials Management perspective and to define key data
structures like material master, vendors master, Excise master etc.

Entity SAP entity Features

IOCL Client A single entity holding Group of

company codes
State office, Company code Where accounting is done for
RO/HO etc. transactions and Trial balance is drawn.
This is done at SO level is further
consolidated at RO/HO/CO level
Depot, Terml, LPG Plant Where actual transaction takes place or
Plant, AFS, SCFP where inventory is maintained. Material
AO/DO etc. is valuated at Plant level.
Storage Tank, Storage Locations These entities hold the material
Bullets, Logical inventory in terms of quantity. At this
storage locations level material valuation is same across
for stores all storage location for a Plant.
Hydrocarbon Purchasing Purchasing Organization is a floating
Non Hydrocarbon Organization entity. where set of rules are defined for
Services purchasing
Operations, Purchasing Group These are group responsible for actual
Aviation, LPG, purchasing of material / services
Lubes etc.

Company Code
Structure
Plant
Structure
Storage Location
Structure
Purchasing Organization
Structure
Purchasing group
Structure:
Process Scope – List of Business Processes

Process Description

Master data Maintenance

Material Master Maintenance
Scope: Maintenance of Material Master
Service Master Maintenance
Vendor Master Maintenance
Purchasing Info Records
Source List Maintenance
Maintaining Vendor Evaluation Criteria
Procurement Process

Purchase Requisition

Request for Quotation and Maintenance of Quotation

Release Strategy
Purchase Order – Local
Purchase Order – Service & Job Order
Purchase Order – Stock Transport Order Inter Plant
Purchase Order – Stock Transport Order Plant to Plant

Goods Receipts
GRN due to Quality Check
GRN due to Purchase of Materials (into Unrestricted use)
GRN due to Stock Transfers
Excise Transactions
Goods Issue
Other Internal Movements
Logistics Invoice Verification
Physical Inventory
Print Outputs
Integration