Email Netequitte

8/30/2018 Re: Email netiquette for students - Rain Farmer
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Dear University Student (a.k.a professional in-training),
You are receiving this letter as a friendly reminder on netiquette. Netiquette is de ned as “the correct or acceptable way
of communicating on the Internet” [1]. Social media and texting have evolved as an informal means of communication,
Lelemia Irvine,
but this writing style is not transferable to the professional world. In academia, there are norms on proper netiquette Blog Author
that you should adopt into your practice. This is important to apply when you write correspondences to faculty, sta ,
Just giving a little Hawaiian
professors, and teaching assistants. My dissertation advisor always emphasizes to me that "the way you write
style.
signi cantly in uences your future career." The absence of e ective communication leaves readers to impute
unfavorable impressions of your work.
Tweets by @Lelemia
Here are some quick tips on email netiquette. Lelemia
1. Emails are formal letters. Have the mindset that your email is a public document that in the future anyone @Lelemia
can/could/may read it. Be formal. Teaching assistants, faculty, professors and sta are professionals. You are in Re: Email netiquette for students
rainfarmer.weebly.com/1/post/20
training to become a professional. Emails are your rst impression that re ects your work ethic. Typos happen
8… via @weebly
but minimize them to none.
2. Always use the subject lines. The subject line brie y summarizes what the main point of your message. Avoid
using "hi" or "hey" or "(blank subject line) ". Include your class lecture number if already not in the subject line (i.e.,
Lelemia
PHYS 170L) because most TAs, lectures, and professors teach multiple sections and/or courses. @Lelemia
3. Always include a salutation. Never start an email with the individual's name or jump straight to your request. No one is born conﬁdent.
Do not address someone in an email with the person's rst name unless you know them or have permission to do
Aug 24,
so. If in doubt, use the more formal form of address. Example: “Aloha e Dr. Kahuli, I hope all is well with you…” or
"Dear Pua," or "Dear Dr. Mānoa,".
Lelemia
4. Use the preferred name and pronouns of the email recipient. There is a movement to introduce oneself with @Lelemia
their preferred name(s) and pronouns as a means to be a more inclusive and promote a safe workplace. Here is a Dear academics,
great resource detailing gender pronouns (http://www.transstudent.org/pronouns101/). Be mindful and use these
My name is not "Brah".
proper names and pronouns to show respect. Again, do not address a person by only their rst name in the
opening of an email ("Dr. France," or "Lelemia,"). If an individual signs-o in their emails with their rst and last Sincerely,@Lelemia
names, then address the individual formally. Leave no wiggle room for o ense or disrespect.
Aug 9,
5. Be speci c in your request. University sta , faculty, professors, lectures and TAs receive many emails daily.
Hence, it is important to communicate clearly and succinctly what you need from them. So instead of asking, Lelemia Retweeted
“where is the lab website,” consider writing, “I looked through the syllabus and course website, but unfortunately, I
pk
am unable to locate or sign-in to the lab website. Could you please provide the proper link?” Also, instead of
asking, "can we meet?", consider writing, "May I meet you for 30 minutes to discuss summer internship Embed View on Tw
opportunities? I am available (insert dates and times). Thanks!"

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8/30/2018 Re: Email netiquette for students - Rain Farmer
6. Be mindful and polite. Read out loud your email as if you are the recipient of the message. Ask yourself: How is
the tone? Does it sound too harsh, demanding, accusatory, angry, or has an air of entitlement? It is important to Archives
be succinct but also have pleasant and polite voice. Always use please and thank you when applicable. Avoiding April 2018
attery or being owery, but remember we are human, thus, add touches of humanity. (/news/archives/04-2018)
7. Use a closing in your email. Use “All the best,” “Thanks,” “Best regards,” or any other kind of closing to end your March 2018
message. Then, sign-o with your preferred name as your signature. Your are welcome to use a formal signature (/news/archives/03-2018)
indicating your major, department, URL(s), etc. February 2018
8. Don't forget to spell check. Do not hastily write your emails, especially when you are on the go and using your (/news/archives/02-2018)
cell phone to reply. Before you send your email, proofread your message. Use an application like Grammarly January 2018
(http://grammarly.com) to check for spelling and grammar. AVOID USING CAPITAL LETTERS, which is generally (/news/archives/01-2018)
considered as SHOUTING (except in the case to indicate acronyms). Note that on the use of Hawaiian language, be November 2017
sure to use the proper macrons ʻokina and kahakō when spelling Hawaiian words. Be sure to use both and be (/news/archives/11-2017)
mindful it is a choice if a person uses or not uses macrons. August 2017
(/news/archives/08-2017)
May 2017
Feel free not take heed to this advice or not, but be aware that you run the risk of a delayed or none response. Thanks for
your time and consideration!
April 2017
All the best,
March 2017
Your teaching assistant.
February 2017
[1] Netiquette [Def. 1] . (n.d.) In Dictionary Online, Retrieved August 29, 2018, from
https://www.dictionary.com/browse/netiquette (https://www.dictionary.com/browse/netiquette)
January 2017
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8/30/2018 Re: Email netiquette for students - Rain Farmer

TEACHING (/TEACHING.HTML) CONTACT (/CONTACT.HTML)

Re: Email netiquette for students (//rainfarmer.weebly.com/news/re-email-

Dear University Student (a.k.a professional in-training),

opportunities? I am available (insert dates and times). Thanks!"

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