Vendor Assess Check Sheet

KRISHNA MARUTI LIMITED
Issue Deptt. Prepared Verified Approved

Vendor Quality System Assessment Report
Date of Issue
Copy to Supplier name
Audit Date
Supplier Attendant Name
Audit Person
Cluster Name
(Audit Score)
Achieved Score： 0
×１００ = 0
Total Score： 112
Total
Part Number：
Subject: Vendor System Audit
Part Name: Head Liner
Observation:-
Total
Achieved
0 1 2
1 0/ 8 4 0 0
1.Production
2 0/ 6 3 0 0 preparation 2.Regulation for initial
16. Process Audit production control
3 0 / 10 5 0 0
100
4 0/ 4 2 0 0 15. Adequate testing facility 3.Changing management
5 0/ 6 3 0 0
6 0/ 6 3 0 0 14.Critical parts Management 50 4.Standards

management
7 0/ 2 1 0 0
8 0 / 12 6 0 0
13.Handling Management 0 5.Education and training
9 0 / 10 5 0 0
10 0 / 10 5 0 0
12.Products
6.Quality audit and process verification
11 0/ 8 4 0 0 management
12 0 / 10 5 0 0
13 0/ 4 2 0 0 11.Implementation 7.Supplier control

of standards
14 0/ 6 3 0 0
10.Equipment/ 8.Handling abnormality
15 0/ 6 3 0 0 Inspection
equipment's
9.5S management in quality
management
16 0/ 4 2 0 0
Total
(MSI 0 / 112 56 0 0
L)
Pre decided negative Improvement Submission
Last Audit Rating
marking (if any) Date　
Audit Criteria
Accepted (Green) To be upgraded (Yellow) Rejected (Red)
1. Total Audit Score > 60% 1. Total Audit Score between 20% to 1. Total Audit Score < 20%
2. Minimum 40% score in critical clauses 2. Minimum 10% score in critical clau 2. Minimum <10% score in critical clauses
F003-3 QA/MT Ver. 5

KRISHNA MARUTI VENDOR QUALITY SYSTEM A
Vendor Attendees
Supplier
Name
Part Name
Category Audit Area Concerning regulation
Do you define the procedure for Product development

Regarding implementation 1 including the following ? -scope of parts, responsibility
1 rule of production preparation
of each department, control contents / items?
Regarding management /
Do you implement follow-up to control the schedule and
implementation by production 1 progress of production preparation items? Incl top
1. 2 preparation plan / report
management
Production (master plan)
preparation /
New Product Do you consider following items and implement
Developmen corrective and preventive action to the processes and
Defect prevention on the
t standards before regular production?
stage of process design by 1
3 -Troubles in the past; -Defect items expected;
using FMEA/Matrix diagram
-Defect items unable to capture at customer;
-Defect items difficult to repair;
Vendor Attendees
1. Supplier
Name
Production
preparation /
New Product
Developmen
t Part Name
Product/process evaluation at
Do you prevent defects by quality improving activities of
the quality evaluation meeting 1
4 cross-function team to evaluate quality performance?
in each trial
Do you define following items related to initial production

control by standards ?
1
-controlled parts; -controlled items; -inspection method;
-initial production control period;
-a person who announce start/end of initial production
control; -finish condition;
Regulation for
２． 1 initial production control
Regulation
for
initial
Vendor Attendees
Supplier
Name
Part Name

Regulation for
２． 1 initial production control
Regulation
for
initial How do you define items required special control during
production 2 initial production control? Do you set stricter inspection
control methods than the ordinal inspection?
Do you control process capability and defect rate during

Implementation of initial 1
2 initial production control?
production control
Vendor Attendees
Supplier
Name
Part Name
1
Do you define unexpected change (unusual) and planned
change clearly?
Definition and implementation Do you define procedure(rules applied from sharing

1 of changing management 2 information to result confirmation) at change
occurrence?
３．
Changing
management 3
Do you record product quality check results to ensure
(Critical traceability? Incl retroactive checks
Class)
1 Do you define and control initial part clearly?
Definition and control method

Vendor Attendees
Supplier
３． Name
Changing
management
(Critical
Part Name
Class)

Definition and control method
2 for initial part
Do you control initial parts separately and make quality
2 records about them?(both internal and outsourced
process are included)
Procedure to make process Do you make and review process control standards,
1 control standards(QA process 1 Inspection specifications, Operation instructions for all
charts) products which is shipped to SMC / MSIL / Tier 1 ?
４．
Standards
management
Vendor Attendees
Supplier
Name
Part Name

４．
Standards Procedure to control
management standards
Do you have consistency to keep process control
1 standard, inspection specification, operation inspection
2 ・Process control standards
and parameter chart?
・Inspection specifications
・Operation instructions
Do you clarify the department in charge of promoting

1
quality education, implement education based on annual
plan?
Are records of education kept?
５． Education/ training procedure
1
Education
and training
(Critical
Vendor Attendees
Supplier
Name
Part Name
５． Education/ training procedure
1
Category
Education Audit Area Concerning regulation
and training
(Critical Do you define and implement the skill evaluation of
Class) operator to determine whether operator can work without
2
surveillance?(e.g. acceptable revel/evaluation
frequency/evaluation method)
Education for
Do you periodically monitor the skill of certificated
managers/Inspectors/ 1
2 operators and follow up to improve their skill?
Special operators
Do you conduct quality audit to identify issues and

Activity to keep/improve 1
1 properly improve them?
production quality
６．
Quality audit
and process
verification
Vendor Attendees
Supplier
Name
Part Name

６．
Quality audit
and process 1
Do you confirm consistency between actual operation
verification and standard?
2 Content of process review
2
Do you confirm if countermeasures are taken properly to
prevent reoccurring of quality fail?
７．
Evaluation method for new Do you define criteria to certificate new suppliers and
Supplier 1 1
suppliers implement them?
control
1
Do you define clearly what is abnormal situation and
make operators know the definition?
Vendor Attendees
Supplier
Name
Part Name
Do you clarify and standardize the handling rules/routes

Handling when abnormal 2 for customer claims, in process failure and supplier
1 situation occurs failure?
Do you have criteria to estimate the scope of suspected

3
lot for abnormal situation?　When abnormal situation
８． occurs, do you trace suspected　lot based upon the
Handling criteria?
abnormality
in quality
(Critical Do you prevent recurrence of issues by analyzing cause
Class) 1 of occurring defect based on process investigation result
such as 5-why analysis?
Prevention of recurrence
Vendor Attendees
Supplier
８． Name
Handling
abnormality
in quality
(Critical
Part Name
Class)

Prevention of recurrence
・Customer claims 2
Do you reflect corrective action to improvement of
2
・In process failure process control and review of standards?
・Suppliers failure
After corrective action are taken, do you conduct on-site

3 check up and evaluate the effectiveness? And horizontal
deployment.
Do you keep store material, work-in-process, finished

1
products, inventory and container at appropriate storage
prevented from dust, lust, scratch, deformation and
rainwater?
Vendor Attendees
Supplier
Name
Part Name
Do you control material, work-in-process and finished

2 product by designated location, volume and standard
using visual control?
1 Location of production site
９．
5S
management
Vendor Attendees
Supplier
Name
Part Name

1 Location of production site
９． Do you implement inspection or critical operation under

5S 3 the properly controlled environment luminance
management /temperature/humidity/vibration/noise/work table, etc.)?
1
Do you keep condition of production equipment's, jigs
and tools properly?
Production equipment's
2 management
９．
5S
management Vendor Attendees
Supplier
Name
Part Name
Category Audit
Production Area
equipment's Concerning regulation
2 management
2
Do you keep condition of inspection equipment's
properly to ensure accuracy?
Do you conduct daily/regularly check of production

1 equipment's, dies and jigs? Are records of maintenance
kept?
Maintenance of equipment's , Do you confirm regularly the function of Pokayoke,

1 jigs and tools 2 automated stop and alarm? Are records of maintenance
１０． kept?
Equipment/I
nspection
equipment's
management
Vendor Attendees
Supplier
Name
Part Name Maintenance of equipment's ,

1 jigs and tools
１０．
Equipment/I
nspection Do you standardize frequency of polishing and
equipment's 3 replacement for consumable tools(blade/electrode/rub
management stone, etc.)?
(Critical
Class)
1
Do you calibrate regularly inspection equipment's and
put the expire date on them?
Maintenance of inspection
2 equipment's
Do you control deterioration (expire date) of boundary
2 samples for objective judgments such as appearance
inspection?
Do you use easy expression (visualizer, onomatopoeia

1 ,etc.) for operation instructions? So that operator can
easily understand process and critical points.
Vendor Attendees
Supplier
Name
Part Name
Do you keep operation instructions on the accessible

2
place and post important quality points and critical
１１． operation points on the place where operators can see it
Implementati easily?
Implementation of standards
on of 1
standards
3
Do you regularly monitored that each operator operates
according to the operation instructions？
Is it possible to judge OK/NG specifically by each check

4 sheet (of daily equipment check, quality control report,
etc.) you use?
Vendor Attendees
Supplier
Name
Part Name
Do you keep first-in first-out of finished products and

1 work-in-process (material, reserve parts） by using
identification tag or lot indication?
management of parts flow Do you control follows production history by product lot
1
2 numbers?
-production date; -production volume; -shipping date
１２． 3 Do you control identification of similar parts separately?

Products
management
1
Do you control identification of non-confirming parts and
parts on hold. Do you store them separately?
Non-confirming parts
2 management
Vendor Attendees
Supplier
Name
１２．
Products
Part Name
management
Non-confirming parts
2 management
Regarding repaired non-confirming parts and parts on
2 hold to re-use, do you define responsibility to
implement? Are repair record kept?　
Do you make arrangements with customers about the

1
packing style & transportation system to prevent damage
during handling of finished products & perform
accordingly.
13.
Handling 1 Bins/ Trolley Management
Management
Vendor Attendees
Supplier
Name
Part Name

13.
Handling 1 Bins/ Trolley Management
Management
2
Do you have system to maintain Bins /Trolleys in Good
Condition.
1
Do you have Special checks/Inspection for Maru A
parameters of Maru A part are available .
14.
Critical parts 1 Maru A Parts Management 2
Do you have Identification of Maru A Process/Operator
Management on Shop Floor.
Vendor Attendees
Supplier
Name
14.Part Name
Critical parts 1 Maru A Parts Management
Management
3
Do you keep the repair history when repairing & using
Maru A items
1
Does the supplier has all inspection instruments required
as per drawing requirements
15.
Adequate 1 Testing Facility 2
Does the supplier has all Testing Equipments/Rigs
testing required as per drawing requirements
facility
3
Does the Supplier has trained manpower to operate
these inspection and testing instruments
1 Conduct process audit as per process control standard

16. Process 1 As per PCS
Audit
2 Closure of all the observations
Vendor Attendees
Supplier
Name
Part Name
Achieved Score
Maximum Score
Audit Rating
SYSTEM AUDIT CUM FOLLOW UP REPORT
Date:
Auditors:
Requirements Judgment Remarks Follow Up
Procedure for regular production plan , Procedure for

Product development including scope of parts,
0
responsibility of each department, control contents / items
as per APQP guidelines,
- Development Time plan (Master and Micro level)
- Review frequency and evidence
- Reason of delay and action 0
- Evidence of review by Top management.
-Production plan monitoring after SOP
- FMEA Procedure
- FMEA / QA matrix.
0
- Past defect history and Potential defect included in
FMEA.
Date:
Auditors:
- List of Quality issues / defect faced In-house and

Customer end during trials. 0
- Their complete analysis in the form of PDCA.
Initial Supply Control Procedure including

- Initial Supply Control period (3month for new parts)
- person responsible to announce start/end of initial
supply control 0
- Control items & inspection method (check method) and
criteria for selection of control item
- Criteria for termination of initial supply control period
Date:
Auditors:
Stricter Control during Initial Supply Control period:

- Increase sample size or frequency
- Frequent Process Capability Study (Cpk > 1.33)
- Fast removal of problems / analysis
- Change in Inspection Method 0
- Verification of Standards, operation standards, facility
etc.(Process audit)
- Stricter visual inspection (100% inspection/ 200%
inspection)
Evidence of Process capability study / defect rate

(rejection % or ppm) monitoring and action if not meeting
the target as decided for product and critical parameters as 0
mentioned in Spec. Meeting or Critical parameters decided
by supplier
Date:
Auditors:
Procedure / WI for expected change (4M : Operator,

machine & jig/die, material and method change) and
0
unexpected changes (Tool breakage, power failure,
machine breakdown, inspection equipment failure etc).
Rules to be defined from sharing information to the

concerned person / Deptt up to the result confirmation of 0
product produced before and after the change.
Recording of product quality check with product details like

0
Lot no, quantity and marking on products etc.
- Definition of initial part.

- Control method/ system in procedure. 0
- Identification tag
Date:
Auditors:
- Inspection & test record of initial parts / lots (All

developments lot including pilot lot).
0
- Inspection / test reports of sub vendor's required in case
part produced by sub vendor.
- Process control std, control Plan, Inspection standard
and operation Instruction of all parts.
- Review system and records of updated std against a 0
change.
- Retention period of documents and records
Date:
Auditors:
Coherence between all documents like PCS / Control plan,

0
inspection standard, operation standard and MIS -P.
Training procedure / WI including person responsible for

Training related to Quality (QS, Process Audit, Inspection,
Using inspection & testing instruments / equipments etc),
Training need identification and effectiveness check
system.
- Training Calendar for all Operators, Supervisor and
0
Managers
- Training systems and record for New Joinee (Staff /
operator)
- Training Plan v/s Actual records
- Effectiveness check records
Date:
Auditors:
WI for Skill evaluation criteria level wise, evaluation

0
frequency and method.
Cross checking of operator's skill periodically against a

decided parameter and by simulating defect. 0
Evidence of retraining plan and effectiveness check.
Plan and evidence of conducting Internal Quality system

Audit.
0
Action taken for improvement against the Quality Issues
observed during audit.
Date:
Auditors:
Evidence of process audit based on work instructions /

PCS and actual working. 0
Process with poor workability
Evidence of Countermeasure effectiveness check at shop

0
floor during process audit.
New Supplier selection procedure indicating supplier audit

check sheet & min qualifying criteria especially for quality. 0
Evidence of audit done and supplier list
Definition of abnormal situation and Operator's awareness

0
about the abnormal situations.
Date:
Auditors:
Procedure for customer complaint handling, in-process

0
failures (defect/rejection/rework) and supplier failures
Procedure for handling suspected parts at the time of

abnormal situation including criteria for estimating
0
suspected parts (quantity produced before abnormal
situation)
5 Why Analysis/Root Cause Analysis to be done for the

defects
0
Criteria for raising A-3 sheet/DAR for internal and supplier
issue
Date:
Auditors:
Standardization (Review of standards) of countermeasures

0
as decided in Defect Analysis Sheet
Onsite check up of countermeasure at regular interval

0
Evidences of horizontal Deployment of countermeasures
Storage of RM, BOP, WIP, FG and bins/trolleys to prevent

from dust, rust, scratch, deformation and rainwater (Shop 0
floor audit)
Date:
Auditors:

Storage of RM, BOP, WIP & FG parts at designated
location with tag for visual control
- Unwanted Material Control at work place(Red Tag
area) 0
There is exist possibility of mix-up of FG/WIP/Rework
part
-Temporary storage
Date:
Auditors:
Inspection or critical operation under properly controlled

environment:
- temperature
- humidity
0
- noise
- Proper layout/ arrangements on work and inspection
table
- lux level etc
Physical condition of production equipment's, jigs and tools

Evidence of daily/ regular check 0
Storage arrangements with identification
Date:
Auditors:
Physical condition of inspection equipment's properly to

maintain accuracy
0
Evidence of daily/ regular check (Validation report)
Proper storage arrangements
Daily and preventive maintenance of production

equipment's, dies and jigs
0
Machine/ tool history card and PM check sheet
Spare parts list with minimum quantity required
Regular check of Pokayoke and their record

0
List of Poka Yoke
Date:
Auditors:
Frequency of polishing and replacement for consumable

0
tools and change records
Calibration record of inspection equipments

Calibration status on inspection equipments (Calibration 0
date & due date)
Expiry date on limit samples (for objective judgments such

0
as appearance inspection)
Visual confirmation of work done (glowing of

green/yellow/red light indicating completion or incompletion
0
of work)
Date:
Auditors:
Work Instructions to be made in Local Language
Display of WI's, Quality Check points & instructions

0
related to critical operations at easy accessible location
(so that operator can read and take out them easily for
reference)
Periodic records of operator observance audit to check

operator working as per various standard such as WI, 0
PCS, Daily check etc.
Judgment criteria should be mentioned on each check

sheet (e.g..- Upper/ Lower tolerance, check method and 0
criteria )
Date:
Auditors:
Incoming Material / WIP / Finish Goods to be maintained

0
with Identification Tags and storage location at each stage.
Production Date/ Lot/ Qty/ dispatch date to be recorded for

0
traceability purpose.
Similar parts control by different colour bin / tags/packing

0
material
Separate area/ red bin for storing NC part with tag

0
Reason marking on NC part
Date:
Auditors:
- Rework procedure/WI
- Responsibility for Rework and area/table for rework 0
- Inspection record of rework material
- Traceability (Lot detail) of Reworked Material
Packing standard and transpiration mode 0

Date:
Auditors:
WI to maintain Bins/Trolleys ( WIP & FG) in good condition

Cleaning and repairing area and check points of good 0
bin/trolleys
Special check points for Maru A parts in Inspection

standards (in-process & final) as per inspection 0
standard/drawing
Identification of Maru A processes by displaying Maru A

symbol on work stations, operator and machine/line
0
Check same system for critical items
Date:
Auditors:
Record of Rework/Repair history of Maru A parts 0
Inspection instruments list. 0
Testing equipments list and arrangements. 0
Lab person and inspectors training records and

0
experience.
Plan and actual evidence of Process audit . NC list. 0
Closure evidence of observations. 0

Date:
Auditors:
112
0
COPY TO : KRISHNA MARUTI VENDOR ASSESSMENT - COUNTERMEASURE REP
RECEIVING DATE PLANNED
VENDOR NAME 0
PLANNING
PLANNING
PLANNING
CLUSTER NAME 0
TOTAL 0
AUDIT DATE December 30, 1899

RECEIVING DATE
VERIFICATION
VERIFICATION
VERIFICATION
AUDIT PART NAME Head Liner
AUDIT PART NO. 0

TOTAL 0
DEADLINE FOR DEADLINE FOR SUBMISSION OF

AUDIT POINT January 14, 1900
SUBMISSION OF PLAN ACTUAL RESULT
SUB ITEM
ITEM NO. DESIRED IMPROVEMENT POINTS DETAIL OF IMPROVEMENT PLAN IN-CHARGE DATE
NO.
F003-4 QA/MT Ver. 4

SUB ITEM
ITEM NO. DESIRED IMPROVEMENT POINTS DETAIL OF IMPROVEMENT PLAN IN-CHARGE DATE
NO.
F003-4 QA/MT Ver. 4

A MARUTI VENDOR ASSESSMENT - COUNTERMEASURE REPORT
CHECKED APPROVED
RESULT OF VERIFICATION
F003-4 QA/MT Ver. 4

RESULT OF VERIFICATION
F003-4 QA/MT Ver. 4

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KRISHNA MARUTI LIMITED

Issue Deptt. Prepared Verified Approved

6 0/ 6 3 0 0 14.Critical parts Management 50 4.Standards

13 0/ 4 2 0 0 11.Implementation 7.Supplier control

Accepted (Green) To be upgraded (Yellow) Rejected (Red)

F003-3 QA/MT Ver. 5

Category Audit Area Concerning regulation

Do you define the procedure for Product development

Category Audit Area Concerning regulation

Do you define following items related to initial production

Category Audit Area Concerning regulation

Do you control process capability and defect rate during

Category Audit Area Concerning regulation

Definition and implementation Do you define procedure(rules applied from sharing

1 Do you define and control initial part clearly?

Definition and control method

Category Audit Area Concerning regulation

Category Audit Area Concerning regulation

Do you clarify the department in charge of promoting

Do you conduct quality audit to identify issues and

Category Audit Area Concerning regulation

Category Audit Area Concerning regulation

Do you clarify and standardize the handling rules/routes

Do you have criteria to estimate the scope of suspected

Category Audit Area Concerning regulation

After corrective action are taken, do you conduct on-site

Do you keep store material, work-in-process, finished

Category Audit Area Concerning regulation

Do you control material, work-in-process and finished

1 Location of production site

Category Audit Area Concerning regulation

９． Do you implement inspection or critical operation under

Do you conduct daily/regularly check of production

Maintenance of equipment's , Do you confirm regularly the function of Pokayoke,

Part Name Maintenance of equipment's ,

Do you use easy expression (visualizer, onomatopoeia

Category Audit Area Concerning regulation

Do you keep operation instructions on the accessible

Is it possible to judge OK/NG specifically by each check

Category Audit Area Concerning regulation

Do you keep first-in first-out of finished products and

１２． 3 Do you control identification of similar parts separately?

Category Audit Area Concerning regulation

Do you make arrangements with customers about the

Category Audit Area Concerning regulation

1 Conduct process audit as per process control standard

Category Audit Area Concerning regulation

Requirements Judgment Remarks Follow Up

Procedure for regular production plan , Procedure for

Requirements Judgment Remarks Follow Up

- List of Quality issues / defect faced In-house and

Initial Supply Control Procedure including

Requirements Judgment Remarks Follow Up

Stricter Control during Initial Supply Control period:

Evidence of Process capability study / defect rate

Requirements Judgment Remarks Follow Up

Procedure / WI for expected change (4M : Operator,

Rules to be defined from sharing information to the