CALL FOR

INTERNATIONAL
ASSISTANTS
AND
PROGRAM
COORDINATORS
2018-2019

1
2
 Message from the Executive Board 18-19
Contents Page 4

Important Information
Page 5
How to Apply? 5 Timeline 7

VPF Assistant
Page 8

VPA Assistants
Page 10

VPCB Assistants
Page 12

Regional Directors’ Assistants

Page 18
www.ifmsa.org

Africa
Asia-Pacific
Europe

Standing Committee International Teams

Page 31

SCOME SCORA
SCOPE SCORE
SCOPH SCORP

Program Coordinators
Page 79

Summary
Page 83
3
 Message from the

Executive Board 18-19

Dear IFMSA Members,

It’s our great pleasure to share with you the first call for International Assistants
and Program Coordinators for the term 2018-2019!
It’s only few days ago when you elected the new Team of Officials and trusted
them to lead our Federation in the upcoming term. Now comes the time, when
the opportunity is open to all IFMSA members, to play an active role in shaping
our work in a regional and international level. This will be a great opportunity not
only to serve our beloved Federation, but as well for constant personal growth,
increasing your own knowledge, experiencing different working schemes,
working with individuals from all over the world, and most importantly leaving
an impact on all IFMSA members, NMOs, global health and the communities
around us.
In this call you will find the task description of each position. Do not hesitate to
apply! It’s never too early to volunteer for a better world around us.

Warm Regards,
Your Executive Board Elect
Ahmed, Batool, Fabrizzio, Georg, Majko, Nebosja
4
 Important Information

How to Apply?
All candidatures are to be sent only to ebelect@ifmsa.org email
account by 3rd of September 2018 23:59 GMT. They will be then
shared with the relevant Official Elect, and shortly after with NMOs.
Late candidatures will be deemed invalid and will not be considered!

All applicants interested in applying must submit the following:

• Filled Candidature Form (CF), signed and stamped by the NMO
President; if the candidate is the NMO President, the CF must
be signed by a suitable alternative NMO board member. You
can find the document to fill here. Example of filled CF can be
found here.
• A filled out Technical Data Card (TDC) for International Assistants
and Program Coordinators. You can find the document to fill
here. Example of filled TDC can be found here.
• A motivation letter: not more than one page long;
• A plan of action: not more than two pages long;
• A curriculum vitae adapted to the position, not more than two
pages long. Proof of information provided in the CV should be
available upon request by a National Member Organization;
• High-resolution, colored, passport-sized
photograph, for publication purposes; NOTE:
• One copy of the identity page of the
d id a te s m u st e nsure that the
Can
candidate’s passport for registration purposes email contains
subject of their
onding to the
Motivation Letter, Plan of Action and Curriculum Vitae the code corresp ll
si ti o n th ey a re applying for. A
p o
must not exceed their page limit or the candidature
in fo rm a ti o n a bout the codes
the
will be invalid. the call (after
can be found in nd
very position, a
description of e
at the end).
in the summary

5
 Important Information
How to Apply?
IMPORTANT NOTES:
• Candidates must be available for an online
interview scheduled upon agreement with
the relevant Official;
• Candidates should read examples
provided to fill out CF and TDC correctly. If
you still have any questions, don’t hesitate
to contact us;
• In order to avoid confusion as to what to
write in the “Position Candidate is applying
for” section of the CF, we have written
exact names of positions to be written in
6
this section after the description of every
position and in the summary table at the
end of the call;
• All candidates must respect the IFMSA
Constitution and Bylaws, and every
candidate must fulfill requirements in
Bylaw paragraph 6.24 in order to be
valid;
• Please make sure to read task descriptions
carefully and use them to write your Plan
of Action.
 Important Information
Timeline
20th Aug. 1st call for International Teams and
Program Coordinators sent out
3rd Sep. Deadline for applications in the 1st
call
4th Sep. List of applicants and candidatures
shared with the NMOs
7th Sep. Validity of first call applicants and
candidatures shared with the NMOs
15th Sep. Decisions of International Teams and
Program Coordinators 1st call
17th Sep. 2nd call for International Teams and
Program Coordinators sent out
22nd Sep. Deadline for applications in the
second call
23rd Sep. List of applicants and candidatures
shared with the NMOs
27th Sep. Deadline for NMOs to give input to
second call applications
7
29th Sep. Decisions of International Teams and
Program Coordinators - 2nd call
Appointments of International Teams
1st Oct.
and Program Coordinators - 1st
and 2nd calls; List of applicants and
candidatures shared with the NMOs
3rd call for International Teams and
1st Oct.
Program Coordinators sent out
Deadline for applications in the 3rd
6th Oct.
call
List of applicants and candidatures
7th Oct.
shared with the NMOs Deadline for
applications in the second call
Deadline for NMOs to give input to
10th Oct.
third call applications
Appointments of of International
12th Oct.
Teams and Program Coordinators -
3rd call
 VP-Finances CAND FUND AS

Fundraising Assistants
Introduction Positions available
It is my honour to present to you the call for 2-3 Fundraising Assistants
the Assistant for Fundraising. Many structural Code: CAND FUND AS
changes are planned for the financial work
during this term. The work performed by the
Assistant for Fundraising, together with the Vice-
President for Finance, will lay the foundation
for the Federation’s fundraising efforts and be
honoring the Fundraising Framework. The work
of the Assistant for Fundraising will be performed
in close collaboration with the Vice-President for
Finance and other relevant members of the Team
of Officials. The tasks will focus on following
Ethical Fundraising framework and grant
applications, working on a database of grants,
potential sponsors, financial capacity building,
and helping to create a template for sponsorship
agreements used within the Federation.
The role of Assistant for Fundraising for 2018-
2019 will need ambitious, experienced,
motivated, and dedicated members, to help set
the foundation for the work being conducted in
the area of fundraising. Are you the person we
are looking for?
I’m looking forward to receiving your applications
and will be selecting 2 - 3 assistants. If you have
any inquiries, questions, don’t hesitate to contact
me through email (ataha1994@gmail.com).

Yours,
Ahmed Taha,
Vice President for Finance 2018-2019
8
Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

Fundraising Assistants
Task Description
1. Search for new funding opportunities for the Federation;
2. Categorize grants and funding opportunities;
3. Continue building a database over grants and funding
opportunities;
4. Support in the coordination of grant applications;
5. Support in the writing of grant applications;
6. Make sure all relevant documents are collected for grant
applications;
7. Support in the planning and follow-up of grants;
8. Helping to create a template for sponsorship agreements used
within the Federation.

Selection Criteria
1. Experience in financial matters;
2. Good experience in grant application and grant application
writing;
3. Experience in fundraising;
4. High level knowledge in the English language;
5. Availability for the entire term (Oct. 2018 - Sept. 2019);
6. Availability to meet online with the VPF at least twice a month;
7. A strong sense of responsibility and an organised way of working.

9
 VP-Activties
Evaluation Assistant
Introduction
The evaluation of the impact that IFMSA makes
is one of the central things regarding IFMSA
Strategy 2017/2020. Some work in this area
has been done in the previous terms, but we
still have a long way to go before we have a
standardized and effective way of evaluating
the impact our meetings have on our members,
in terms of knowledge, behaviour and attitude.
This is the third year in a row we will be having
this position open, with focus on measuring
the impact from General Assemblies, Regional
Meetings and Team of Officials Meetings.
However, in this term we will explore other areas
of IFMSA’s work and how can we measure the
impact of our Activities.
Tasks of the Evaluation Assistant will mostly
involve preparing forms for data collections and
processing data, but in doing so, will also provide
the opportunity to gain insight into various areas
of IFMSA’s work and present outcomes of that
work.
I’m looking forward to reading your applications!
Nebojsa Nikolic
VPA 2018/19
10
CAND EV AS
Task Description
1. Work together with VPA in order to improve
the evaluation of our meetings through
collaboration with TO and International
Teams;
2. Expand evaluations to other IFMSA
Activities;
3. Create Google Forms for impact evaluation;
4. Analyse data from the impact evaluation.
Selection Criteria
1. Attendance of at least 2 General Assemblies/
Regional Meetings;
2. Experience in impact evaluation;
3. Experience with Google applications
(Google Form, Google Sheet + coding
within, Google Docs) and data analysis;
4. Ability to proactively provide support.
Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the
Summary at the end of this document
 VP-Activties
Program Support Assistant
Introduction
Since the introduction of Programs, there is a
need for proper coordination of all Program
Coordinators (PCs). With this years changes to
Programs, the number of people to coordinate is
lower, but the task did not change. The tasks that
PCs do are wide and their impact is valuable both
in terms of supporting members and subsequent
impact IFMSA has in external representation.
Programs have such a big potential in our
Federation and the Program Support Assistant
will be assist me our task to fulfill it.
Team of Officials and I have already started
discussing improvements we would like to
make in our work within Programs and work
of Program Coordinators. Program Support
Assistant will also be included in the process and
be able to provide input and help guide further
development of Programs. If that is something
that interests you, this is your chance to be
actively involved from the start!
I’m looking forward to reading your applications!
Nebojsa Nikolic
VPA 2018/19
11
CAND PRG SUP
Task Description
1. Help VPA in coordination of Program
Coordinators;
2. Together with TO, PCs and VPA, work on
improvements in Programs;
3. Assist VPA during General Assemblies with
Program related tasks;
4. Follow up with VPPRC in making the
promotion materials for Programs.
Selection Criteria
1. Attendance of at least 1 General Assembly /
Regional Meeting;
2. Experience in working with Programs and in-
depth overview of Programs ;
3. Experience in coordination of a team;
4. Facilitation skills.
Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the
Summary at the end of this document
 VP-Capacity Building Different Codes

CB International Team

Introduction
Capacity Building in IFMSA needs to be a safe Looking very much forward to hear from you!
space for members to develop, to be critical and
Georg Schwarzl,
to explore. All our efforts in educating members
need to be accessible, sustainable and also VPCB 2018-2019
innovative. Having this said, we need to take
brave steps towards a new future of Capacity
Building in IFMSA, which overcomes barriers Team Structure
and takes individual needs into consideration. • Regional Assistant for Africa
Keeping in mind that Capacity Building goes far Code: CAND RA CB AF
beyond Trainer Education, we need a visionary • Regional Assistant for Americas
international team that is ready to tackle the Code: CAND RA CB AM
current challenges and seize opportunities. If • Regional Assistant for Asia-Pacific
you agree so far - we are searching for you! Code: CAND RA CB AP
The Capacity Building International Team • Regional Assistant for EMR
2018-2019 will expand its structure, while at the Code: CAND RA CB EMR
same time assign very specific areas to realize • Regional Assistant for Europe
its full potential. During the selection process Code: CAND RA CB EU
of assistants, a special focus will be put on the • General Assistant
general understanding of the status quo, future Code: CAND GA CB
outlook and personal vision of Capacity Building • Education Assistant
within IFMSA. Personal experience is important, Code: CAND EDA CB
however, an honest motivation will be key to • Resource & Content Assistant
success in the upcoming term. Code: CAND RCA CB
If you are passionate about new approaches • Online Training & Technology Assistant
towards training in IFMSA, working on the Code: CAND OTTA CB
improvement of our trainer education, equal • Visualization & Video Assistant
opportunities for members to develop or being Code: CAND VIVA CB
a creative mind, please continue reading. Read
the task descriptions carefully and feel free to
approach me at any time with any question or Send to: ebelect@ifmsa.org
doubt via WhatsApp (+43 681 81285659) or Codes and CF positions are also available in the
E - Mail (georg.schwarzl@amsa.at). Summary at the end of this document

12
 VP-Capacity Building

CB International Team

Team Structure description

The demand towards Capacity Building is higher than ever. To live
up to the expectations, the International team will be completely
restructured and expanded, while defining very clear tasks for every
position within the team. The aim of this new approach is to tackle and
work on specific challenges and requirements.
The new structure requires strong coordination, while building new
bridges between different working areas of IFMSA and therefore will
serve as lever for an increased impact, internally and externally.
With putting an additional focus on online training and resources we
want to overcome our common barriers towards freely and easily
accessible Capacity Building opportunities.

Regional Assistants
Task Description

• Analyze and work towards the Capacity Building needs of NMOs

in their respective Region;
• Assisting the NMOs with improving Capacity Building systems or
implementing new ones;
• Support the Regional Directors with creating and implementing
regional strategies. The RAs will mostly provide input and support
for the process of these strategies;
• Being the CB IT contact person towards Organizing Committees of
international events (SRT and RMs) who provides organizational
support and input for realization of training sessions and workshops;
• Collaborate with the CB IT to keep trainer and event databases
up to date and support the certification and evaluation process of
international events within the Region.
• Motivate and empower NMOs to collaborate with neighboring
NMOs and share best practises.
13
 VP-Capacity Building
CB International Team
Selection Criteria
• Having a clear vision for Capacity Building
in IFMSA;
• Good command of written and spoken
English;
• Good understanding of the respective
Regional Capacity Building needs;
• Good understanding of processes and
management of IFMSA within NMOs in their
respective Region;
• Experience with organizing Capacity
Building workshops;
• Being an IFMSA trainer is a bonus;
• Experience in strategic planning is a bonus;
• Having had a national position within
Capacity Building is a bonus;
• Having previously attended at least 1
Regional Meeting is a bonus.
14
Different Codes
General Assistant
Task Description
• Being in charge of the trainer database;
• Updating the Capacity Building event
calendar;
• Managing the certification process of
workshop participants;
• Organizing the Training Sessions during
General Assemblies;
• Assisting the VPCB in general tasks.
Selection Criteria
• Having a clear vision for Capacity Building
in IFMSA;
• Good command of written and spoken
English;
• Having extensive experience in working with
GSuite®;
• Experience with organizing Capacity
Building workshops;
• Being an IFMSA trainer is a bonus;
• Having had a national or international
position within Capacity Building is a bonus;
• Having previously attended at least 1
General Assembly Meeting is a bonus.
 VP-Capacity Building Different Codes

CB International Team

Education Assistant Resource & Content Assistant

Task Description
• Provide support to workshop coordinators
regarding Non-Formal Education upon
request;
• Support the process of improving IFMSA’s
trainer education and its implementation;
• Work on a comprehensive advanced trainer
education workshop;
• Analyzing the Capacity Building needs of
Standing Committees, Regions and IFMSA
and create an educational plan for the term
with the VPCB;
Task Description
• Establish an approachable and sustainable
platform for training resources;
• Evaluate and update existing Capacity
Building resources;
• Create a comprehensive booklet of training
methods;
• Create a comprehensive booklet of training
sessions and their expected outcomes;
Selection Criteria

• Follow up on efforts to expand and implement • Having a clear vision for Capacity Building
the competency model to different leadership in IFMSA;
levels of IFMSA; • Good command of written and spoken
• Collaborate with Standing Committees to English;
align trainer educations. • Good understanding of Standing Committees
and Regions within IFMSA;
Selection Criteria • Intense experience with facilitating
• Having a clear vision for Capacity Building workshops;
in IFMSA; • Experience in working with GSuite®;
• Good command of written and spoken • Being a trainer of any Youth NGO is a bonus;
English;
• Additional educational experience and/or
• Good understanding of Standing Committees background is a bonus.
and Regions within IFMSA;
• Being a trainer of any Youth NGO is a bonus;
• Extensive experience with facilitating
workshops is a bonus;
• Additional educational experience and/or
background is a bonus.
15
 VP-Capacity Building
CB International Team
Online Training & Technology Assistant
Task Description
• Exploring different possibilities for Online
Training platforms;
• Establishing an Online Training Manual;
• Creating further online educational
opportunities for IFMSA trainers;
• Supporting different areas of IFMSA in
establishing online educational opportunities.
Selection Criteria
• Having a clear vision for Capacity Building
in IFMSA;
• Good command of written and spoken
English;
• Experience with organizing Capacity
Building workshops;
• Experience with facilitating or organizing
Online Trainings;
• Being a trainer of any Youth NGO is a bonus;
• Skills related to managing homepages,
online applications or coding are a bonus;
• Additional educational experience and/or
background is a bonus.
16
Different Codes
Visualization & Video Assistant
Task Description
• Create a video series for IFMSA Global
Priorities;
• Create high quality visual and video materials
for all educational efforts of the CB IT;
• Work on a comprehensive Public Relations
workshop.
Selection Criteria
• Having a clear vision for Capacity Building
in IFMSA;
• Good command of written and spoken
English;
• Experience with creating Layouts & Designs;
• Experience with Transcripting, Filming &
Video Editing;
• Being a trainer of any Youth NGO is a bonus;
• Having additional educational experience
and/or background is a bonus.
 VP-Capacity Building

CB International Team
Expectations for the CB IT:
We expect committed people that share a common vision for
Capacity Building. Assistants are expected to be available for the
entire term (October 2018 - September 2019) and have internet
access for frequent online meetings and are expected to respond to
emails within two days. Furthermore, they need to respect deadlines,
work transparently and take part in discussions within the CB IT.

The whole team will be in constant contact through our official

communication channels. Attendance at Regional Meetings is
expected for Regional Assistants. Attendance of General Assemblies
is not mandatory, but highly advisable for all members of the
International Team, especially the General Assistant.

If you feel encouraged and motivated, we highly advise you to apply,

you won’t regret it!

17
 Regional Directors’ Assistants

Africa

Introduction
The capacity of the African Region within this and leadership, and making this team the most
federation is growing exponentially by the day. efficient team ever!
In order to sustain the efforts that are put to
I strongly recommend as many members of the
support the work of our NMOs in Africa, a well-
region to apply for the positions they would
coordinated, widely established and seasoned
see themselves serving the region at their best.
Regional Team is required in order to drive the
Together, we have to take this region to much
region forward.
higher levels of success!
I am on a hunt for a highly dedicated, strongly
I look forward to receiving your applications!
motivated and immensely enthusiastic group of
people that have strong administrative qualities Parth K. Patel, RD Africa 2018/19
and management skills as well as a vast
knowledge about the region; the challenges it
faces and the potential it holds. Team Structure
1. General Assistant (1 Person)
It is expected that the Regional Team members
have access to and are active in internet-based Code: CAND AF GA
communication, planning and work applications
2. Development Assistant (3 Persons)
(skype, hangouts, google docs, Microsoft
applications). It would also be appreciated if Code: CAND AF DA
they can attend the African Regional Meeting
3. Finances Assistant (1 Person)
and General Assemblies during the term 2018-
19, as well as attend all regional team and Code: CAND AF FA
NMO Presidents OLMs, thereby maintaining
the highest standard of quality of the work. It
General Assistant
would be best for the applicant to be available
This position requires a highly experienced
throughout the term of work. It would also be
and involved member who is aware of the
expected that the team members create their
region’s main issues and priorities. Experience
plans of action to contribute to the annual
on executive management, administrative skills
working plan with respect to their roles.
and sufficient knowledge on social media
Having been given a chance to lead this management is required.
exemplary Regional Team, I can assure you the
The general assistant will be required to work
best time of your life as we strive to shape up the
hand-in-hand with the RD to fulfill the following
region and bring out its best potentials. All the
tasks and any other tasks the RD deems fit for
while, there will be teaching and learning from
the position:
one another, perfecting our skills of management
18
 Send to: ebelect@ifmsa.org
Code: CAND AF GA
CF position name: Africa Regional Team General Assistant

Task Description
• Assisting RD in facilitating the OLMs with
presidents and the regional team and be
responsible for scheduling them as well as
minute-taking;
• Promoting the usage of the African Regional
Strategy and the IFMSA Strategy;
• Assisting in the facilitation of presidents’
sessions during the regional meetings and the
regional sessions during general assemblies;
• Assisting the RD in ensuring proper
communication and keeping up with
deadlines along with the regional meeting
organizing committee;
• Managing the social media platforms of the
region as well as the link of the African region
on ifmsa.org along with the RD;
• Creating video updates for the region
throughout the term;
• Facilitating and improving the flow of
communication within the African Regional
Team;
• Assisting the RD in promoting the collaboration
between the RAs to work towards the benefit
of the region;
• Collecting the Regional Team’s reports to
be presented in the dates established in the
IOGs;
• Assisting the RD with activities and projects
involvement in programs;
• Facilitating and assisting the NMO’s in
selecting delegations for IFMSA events
in timely manner, and assisting with visa
applications alongside the OCs of the events;
• Assisting the RD in developing internship
opportunities with regional organizations.
• Assisting the RD in creating links between the
region and regional organizations (such AU,
FAMSA, WHO, UN, Ipas, etc.), and assisting
the RD in developing internship opportunities
with regional organizations.
Selection Criteria
• Motivation to work and participate
• Should be proficient in English and/or French
• Knowledge of the region’s main issues and
priorities
• Attendance at a previous ARM and GA is a
plus point but not mandatory
• Attendance to the Regional Meeting 2018
in Ghana and possibility of attendance to at
least one GA during 2018/19
• Permanent access to a proper internet
connection
• Should have experience within own NMO
on a national level
• Experience on the international level (e.g.
attended at least one GA or RM)

19
 Send to: ebelect@ifmsa.org
Code: CAND AF DA
CF position name: Africa Regional Team Development Assistant
• Should be available for the entire term
(October 2018- September 2019) and
able to follow up by email and online
meetings platforms 10. Understanding of
IFMSA Structure and Operations (Plenary
Procedures, Constitution and Bylaws)
• Proficiency in the use of online management
platforms commonly used in IFMSA (google
docs, google forms)
Development Assistants (3)
This position requires a highly experienced and
involved member who is aware of the region’s
main issues and priorities. Experience on
executive management, internal development,
management of internal issues and national
capacity building of NMOs is required.
The development assistant will be required
to work hand-in-hand with the RD to fulfill the
following tasks and any other tasks the RD deems
fit for the position:
Task Description
• Assisting the RD in supporting NMO
development, creation and follow-up of
surveys as well as assessment of reports;
• Promoting the usage of the African Regional
Strategy and the IFMSA Strategy;
• Assisting the NMOs to maintain voting rights
ahead of general assemblies;
20
• Assisting the RD in recruitment of new NMOs
and upgrading of existing NMOs; Updating
of regional folder and directory (including
trainers database);
• Assisting the RD in the updating the African
IOGs;
• Developing and managing the region’s
official documentation;
• Assisting in the facilitation of presidents’
sessions during the regional meetings and the
regional sessions during general assemblies;
• Conducting needs assessment of the region
and work on ways to cover them, following
the regional database system;
• Individual follow up of the region’s NMOs
internal problems in terms of structure, bylaws
and NGAs;
• Following up with the NMOs legal status
within their countries;
• Assisting the RD and RAs in the development
of standing committees in the African region;
• Improving the participation of NMOs which
are not structured in the same way as the
IFMSA;
• Assisting the RD in the elaboration of plenary
simulations during the regional meeting;
• Assisting the RD in initiating discussions on
regional and international platforms about
relevant issues for the region and IFMSA;
 Send to: ebelect@ifmsa.org
Code: CAND AF FA
CF position name: Africa Regional Team Finances Assistant

• Working together with NMOs to find Finances Assistant

solutions for common regional barriers of
participation.
Selection Criteria
• Motivation to work and participate
• Should be proficient in English and/or French
• Knowledge of the region’s main issues and
priorities
• Attendance at a previous ARM and GA is a
plus point but not mandatory
• Attendance to the Regional Meeting 2018
in Ghana and possibility of attendance to at
least one GA during 2018/19
• Permanent access to a proper internet
connection
• Should have experience within own NMO
on a national level
• Experience on the international level (e.g.
attended at least one GA or RM)
• Should be available for the entire term
(October 2018- September 2019) and
able to follow up by email and online
meetings platforms 10. Understanding of
IFMSA Structure and Operations (Plenary
Procedures, Constitution and Bylaws)
• Proficiency in the use of online management
platforms commonly used in IFMSA (google
docs, google forms)
21
This position is a new addition to the African
Regional Team and it requires a highly
experienced and involved member who is
aware of the region’s main financial issues and
priorities. Experience on financial management
within an NMO and financial capacity building
is required.
The finance assistant will be required to work
hand-in-hand with the RD to fulfill the following
tasks and any other tasks the RD deems fit for
the position:
Task Description
• Compiling a database of national treasurers;
• Creating a platform for NMOs collaboration
in financial matters,
• Supporting NMOs in applying for regional
grants;
• Supporting NMOs with the creation of a
financial plans,
• Seeking externals for the regional meeting
along with its organizing committee;
• Planning NMO capacity building in financial
matters alongside the RD and the RACB,
• Assisting the RD and the VPF with fundraising
on a regional level;
 Send to: ebelect@ifmsa.org
Code: CAND AF FA
CF position name: Africa Regional Team Finances Assistant

• Communicating with the NMOs and helping
each NMO to achieve its goal of financial
stability;
• Ensuring financial sustainability of the region
and the African regional meeting;
• Working with the financial assistants of
the other regions to further develop the
performance of the African Regional Team’s
financial assistant;
• Assisting the RD to setup a regional funding
system along with the alumni and partners of
the region.
• Experience on the international level (e.g.
attended at least one GA or RM)
• Should be available for the entire term
(October 2018- September 2019) and
able to follow up by email and online
meetings platforms 10. Understanding of
IFMSA Structure and Operations (Plenary
Procedures, Constitution and Bylaws)
• Proficiency in the use of online management
platforms commonly used in IFMSA (google
docs, google forms)

Selection Criteria I hereby call on members of the African region

• Motivation to work and participate
• Should be proficient in English and/or French
• Knowledge of the region’s main issues and
priorities
• Attendance at a previous ARM and GA is a
plus point but not mandatory
• Attendance to the Regional Meeting 2018
in Ghana and possibility of attendance to at
least one GA during 2018/19
to passionately apply for the positions above
and experience a once in a lifetime opportunity
to serve the region within the Federation. It’s time
for us to make that effort count and turn it into
a meaningful act. Feel free to reach out for any
assistance you may require.
Should you have any further questions – do not
hesitate to contact me at parth.kpatel8@gmail.
com.
Best regards,

• Permanent access to a proper internet Parth

connection

• Should have experience within own NMO

on a national level

22
 Regional Directors’ Assistants

Asia-Pacific

Introduction
With the newly adopted Regional Strategy, year long activities as Regional Team members.
NMOs in Asia-Pacific region are ready for
I look forward to receiving your applications
broader and deeper engagement in the work of
and being amazed by your awesome opinions.
IFMSA. Given the fact that NMOs are currently
and I wish you all the best!
in the different phases of development, it is
crucial for the Regional Team to assist NMOs Po-Chin Li, Regional Director for Asia-Pacific
to establish their own targets and development 2018-2019
plans. The engagement of medical students in
the region is our utmost goal, which requires Team Structure
great efforts from NMOs and strong support 1. General Assistant (2)
from relevant Regional Team members.
Code: CAND AP GA
In the past two months, I received a lot of
2. Internal Development Assistant
recommendations and inputs on what we should
work on in the future term. And now it is time that Code: CAND AP IDA
we form teamwork for these plans of actions. If
3. External Representation Assistant
you are motivated and passionate about global
health issues, I encourage you to apply for Code: CAND AP ERA
Standing Committee Assistants or Programme 4. Finances Assistant (1 Person)
Coordinators. If you are more willing to contribute
to work with NMOs in the region, think about Code: CAND AP FA
being a member of the Regional Team!
The structure and missions of the Regional Team General Assistant (2)
and fundamentals of regional work are defined
Task Description
by the Asia-Pacific Internal Operations Guides
as well as the Regional Strategy. Don’t forget • Close cooperation with the Regional Director
to browse through these key documents before in maintaining the day-to-day affairs.
you work on the application. Yet creativity and • Assist the RD in the organization of the
your own expectation towards the positions are Regional Sessions and the Regional Meeting.
also welcomed, which help to form our Annual
Working Plan to be unique but still applicable. • Schedule and organize the team and
regional OLMs and webinars.
Last but not least, do not hesitate to apply
because of lack of experiences. It is motivation • Work with the RD to engage Standing
and enthusiasm rather than only working abilities Committees’ regional assistants in regional
and skills that build great work and support the work.
23
 Send to: ebelect@ifmsa.org
Codes: CAND AP GA and CAND AP IDA
CF position names: Asia-Pacific Regional Team General Assistant
Asia-Pacific Regional Team Internal Development Assistant
• Work with the RD on team building and
mental health watch for all Regional Team
members.
• Assist the RD to prepare and facilitate the
Regional Meeting and GA Regional Sessions.
• Assessment of the annual implementation
report of the Regional Strategy 2018-2021.
• Assist the RD to recruit new NMOs and ensure
their smooth transition into IFMSA as well as
follow-up on the membership-upgrade plans
of newly adopted NMOs.
• Assist the RD in preparing NMOs for
international IFMSA events such as General
Assemblies, SRTs, and APRM, as well
as providing pre-departure training and
assistance.
• Support NMOs in their activities and ensure
proactive communication with the NMOs in
coordination with the RD.
Selection Criteria
• General experiences in IFMSA and NMO.
• Knowledge of the Asia-Pacific Regional
Strategy 2018-2021.
• Availability throughout the term.
• Attendance to upcoming General Assemblies
and APRM.
24
Internal Development Assistant
Internal Development Assistant will mainly work
with the RD to enhance the engagement of
NMOs as well as general medical students in
IFMSA.
Task Description
• Assist the RD in coordinating regional
campaigns and projects.
• Assist NMOs in the process of gaining voting
rights for General Assemblies together with
the RD (paying the membership fee, updating
www.ifmsa.org, submitting the credential
form, and submitting the NMO reports).
• Assist the RD to follow up on OCs of APRM,
SRTs, exchange programmes, and other
matters relevant to the region.
• Assist the RD in initiating discussions on
regional and international platforms about
relevant regional and international IFMSA
issues..
• Work together with NMOs to find solutions for
common regional barriers of participation.
• Assist the RD in involving NMOs and
encouraging their in IFMSA opportunities
such as international calls, IFMSA grants and
travel assistance fund.
• Seek and develop new opportunities for
external representation, internships, and
capacity building events within the Region,
ranging from governmental organisations to
NGOs and other stakeholders, all to ensure
meaningful engagement of members.
 Send to: ebelect@ifmsa.org
Code: CAND AP ERA
CF position name: Asia-Pacific Regional Team External Representation Assistant

Selection Criteria
• General experiences in IFMSA and NMO. • Assist NMOs which need help to strengthen
their national advocacy, policy and external
• Knowledge of the Asia-Pacific Regional
representation skills through regional
Strategy 2018-2021.
collaboration efforts.
• Availability throughout the term.
• Support NMOs which require assistance to
• Attendance to upcoming General Assemblies develop cooperation with domestic NGOs
and APRM. in the terms of advocacy and external
representation.
External Representation Assistant • Assist the RD and NMOs in promoting the use
of IFMSA’s Policy Documents to advocate on
Task Description
national or local level.
• Assist the RD in meetings with external
• Increase members’ involvement and assist
partners (e.g. preparation and presence if
in capacity building pertaining to regional
required).
policy making.
• Work with the RD to seek external
• Promote outreach of IFMSA and IFMSA AP
recognition in the region (e.g. APEC Health
Region social media in the region.
Working Group, Confederation of Medical
Associations in Asia and Oceania).
Selection Criteria
• Assist the RD in developing internships and
other learning opportunities with external • General experiences in IFMSA and NMOs.
regional organizations. • Experience in policy making and external
• Assist the RD in preparing for a joint event representation.
during APRM with regional students’ • Knowledge of IFMSA’s external work and
organisations. global priorities.
• Lead a SWG to propose regional policy • Attendance to upcoming General Assemblies
documents on the regional priorities during and APRM.
APRM.
• Create, seek and promote regional
opportunities for advocacy, education, and
policy making.

25
 Send to: ebelect@ifmsa.org
Code: CAND AP FA
CF position name: Asia-Pacific Regional Team Finances
Assistant

Finances Assistant
Task Description
• Assist the RD in working with NMOs’ treasurers on ensuring financial
stability.
• Assist the RD in planning the use of regional budget and APRM TAF.
• Assist the RD in following up on the financial stability of the OC for
APRM, SRTs, exchange programmes, and other relevant events in
the region.
• Work with the RD and NMOs with debts toward IFMSA on assessing
and implementing applicable payment plan.
• Support Candidate Member NMOs to prepare for finance-related
requirements of IFMSA membership upgrade.
• Organise a capacity building in financial management and
fundraising along with the RD and CB RA.

Selection Criteria
• General experiences in IFMSA and NMOs
• Experiences in financial management and fundraising
• Knowledge of regional and transregional events
• Attendance to upcoming General Assemblies and APRM

I hereby invite all of you to apply for the position in the Regional Team.
Serving as the International Team members could be a totally different
experience than working at local and national levels. Feel free to contact
me if you have any problem and, as I said in regional session in August
Meeting 2018, let’s get the work done together.
Should you have any further questions – do not hesitate to contact me
at pochin.li.tw@gmail.com.

Love,

Po-Chin Li
26
 Regional Directors’ Assistants

Europe

Introduction
Every year, the call for the International Team This is just the beginning of what we can do
embarks on a new chapter in IFMSA. Again, together - there is still a space in the plan for your
Team of Officials is offering opportunities to our ideas. If you have a vision how we can improve
most motivated and experienced members to our Region now it’s time for you to share it and
challenge themselves and together with us shape apply for the IT!
our beloved Federation. I will be looking
As the member of the Regional Team, you will
forward to your applications for the European
face many challenges, you will have a chance to
Team as I am given the honour to serve you as
develop your communication, time management
the Regional Director for 2018/2019.
and teamwork skills working on an international
Upcoming term will be crucial for our Regional level. I will do my best to make this time meaningful
Strategy. Adopted during AM 2016 in Mexico and give you a space for personal growth.
significantly influenced the work of the past two
The European Regional team will be built of two
teams and lead to many achievements. Last two
General Assistants, Fundraising & Development
years had shown that Europe, with its numerous
Assistant, Standing Committees assistants and
and diverse NMOs, is even stronger when we
RA for Capacity Building. Although with different
act together on the topics that matter to all of us.
responsibilities, each of us will face the same
As the strategy is going to an end, our team will
overarching goal – creating stronger and more
have great influence on its final outcomes. Not
active Europe.
only do we need to focus on fulfilling goals that
are still unaddressed, but also ensure that tools Paulina Birula, RD Europe 2018/19
provided during past terms are used effectively.

During August Meeting in Montreal, NMOs Team Structure

voted upon European External Priorities for
1. General Assistant (2)
the next term. Therefore, we will continue
focusing on antimicrobial resistance, but also Code: CAND EU GA
developing external representation in the topics 2. Fundraising & Development Assistant
such as mental health and vaccinations. Our
Code: CAND EU FDA
responsibility is to make our region vocal and to
build the capacity within NMOs to be an active
part of policy development process in IFMSA
and speak up on the regional and national level.
27
 Send to: ebelect@ifmsa.org
Code: CAND EU GA
CF position name: Europe Regional Team General Assistant
General Assistant (2)
For this term, two General Assistant spots will be
opened:
• General Assistant focusing on Antimicrobial
Resistance and Vaccinations,
• General Assistant focusing on Mental Health.
The general job description including
qualifications are the same for both positions,
however, one assistant will focus on the regional
priorities of Vaccinations and AMR, and the
other assistant will focus on the regional priority
of Mental Health. Within these tasks, both GAs
will work with the respective SWG, stakeholders,
etc. The general tasks will be divided between
the assistants based on interest and fairness after
both have been appointed.
Although work with external priorities is an
important task of General Assistants, their
job description still includes tasks related to
strengthening the NMOs, the internal functioning
of the Region and implementation of the
European Strategy.
Task Description
• Implementing the European strategy with
the RD and other assistants, specifically
with regards to: 1) Updating the European
Stakeholders map regarding the priorities;
2) Supporting NMOs in the policy making
process;
28
• Assisting the RD in compiling and assessing
the European Survey and the NMO reports
• Creating and implementing the European
external representation plan with the RD and
other Officials;
• Planning NMO capacity building in external
representation alongside the RD and the
Capacity Building RA;
• Coordinating SWG on respective external
priority, if SWG is deemed necessary;
• Communicating with the NMOs alongside
the RD and other assistants;
• Preparing for meetings with external partners,
and, if possible, attending them;
• Assisting in the facilitation of Presidents’
Sessions during the Regional Meetings
and the Regional Sessions during General
Assemblies;
• Assisting in the monthly implementation of
publications (e.g. European Sting);
• Preparing a handover manual for the next
General Assistant.
Selection Criteria
• External Representation experience, ideally
on both a national and an international level;
• Good knowledge of European partners;
• Good advocacy skills;
• Good grasp on the process of making and
implementing policy;
 Send to: ebelect@ifmsa.org
Code: CAND EU FDA
CF position name: Europe Regional Team Fundraising & Development Assistant
• International experience (attended at least
one GA and/or RM, participation in SWGs,
etc.);
• Availability for the entire term;
• Availability to attend the European Regional
Meeting and at least one General Assembly;
• Good mastery of the English language;
• Availability to meet online with the European
Team at least once per month;
• Availability to meet online with the RD at least
twice per month;
• Leadership experience within own NMO;
• A strong sense of responsibility and
orientation towards results.
When applying for the General Assistant
position, you do not have to specify a focus,
unless you are only willing to work on one of the
specified areas.
Fundraising & Development
Assistant
This year the tasks for the position will be focused
mostly on a fundraising and communication. The
assistant will support Regional Team and the
NMOs in the implementation of the European
Strategy, mainly in strengthening NMOs in its
developmental aspects and facilitating Erasmus
+ application process.
29
Task Description
• Implementing the European strategy with
the RD and other assistants, specifically with
regards to: 1) Promoting Erasmus + grants and
other fundraising opportunities, 2) Promoting
collaboration between NMOs in fundraising
matters, 3) Providing information about good
communication and use of Social Media;
• Assisting the RD in compiling and assessing
the European Survey and the NMO reports;
• Planning NMO capacity building in internal
communication matters alongside the RD and
the Capacity Building RA;
• Communicating with the NMOs alongside
the RD and other assistants;
• Assisting in the facilitation of Presidents’
Sessions during the Regional Meetings
and the Regional Sessions during General
Assemblies;
• Preparing a handover manual for the next
Fundraising and Development Assistant.
Selection Criteria
• Successful fundraising experience (e.g.
successful grant applications, donation drives
etc.);
• Ideally, Experience with European grants
(e.g. Erasmus+, Council of Europe, EEA, V4
grants);
 Send to: ebelect@ifmsa.org
Code: CAND EU FDA
CF position name: Europe Regional Team Fundraising &
Development Assistant

• Leadership experience on a national or local level;

• Understanding of and previous working experience on Social

Media;

• Ideally, some form of training experience (can also be acquired

after appointment);

• Good knowledge of NMO and IFMSA structures;

• Availability for the entire term;

• Availability to attend the European Regional Meeting;

• Availability to attend at least one General Assembly;

• Good mastery of the English language;

• Availability to meet online with the European Team at least once per
month;

• Availability to meet online with the RD at least twice per month;

• A strong sense of responsibility and orientation towards results.

Should you have any further questions – do not hesitate to contact me

at paulina.birula@gmail.com.

30
 Standing Committee On Medical Education (SCOME)

International Team

Introduction
Leading SCOME is a venture no one takes on SCOME Regulations, and this document sets
solo. Every year side by side, you have the the foundation of where SCOME is and where
SCOME Director, the Liaison Officer for Medical we want it to be. Make sure to read these
Education Issues and a great International Team. documents. If you have any questions don’t
This year will be no different. hesitate to contact me on cpaisrodrigues@gmai.
com!
We’ll set out to conquer the IFMSA world and
spread Medical Education through every region Hugs,
and every NMO. Our ultimate goal would be
Catarina Pais Rodrigues
that no one leaves our side without a spark of
motivation that tells them that Medical Education SCOME Director 2018-2019
can change and we can be that change. To do
so we need motivated people, who dare to
think differently and love to raise discussions.
We need hardworking, committed people that
may only miss a deadline or a meeting because
Team Structure
it’s impossible to make it. We need fire. Are you
fire?! 1. Regional Assistant for Africa
Code: CAND ME RA AF
Well, then be ready to go!
2. Regional Assistant for Americas
To make up the SCOME International Team Code: CAND ME RA AM
2018-2019 we will need one regional assistant
3. Regional Assistant for Asia-Pacific
per region, a development assistant and a Code: CAND ME RA AP
general assistant. Besides the individual tasks for
each position described below, an International 4. Regional Assistant for EMR
Code: CAND ME RA EMR
Team member takes part in shaping SCOME
for the years to come. We expect your full 5. Regional Assistant for Europe
commitment to fulfill your individual tasks, as Code: CAND ME RA EU
well as to take part in the discussions and work 6. General Assistant
within the SCOME IT. Code: CAND ME GA

This call was drafted in accordance to the 7. Development Assistant

SCOME Strategy 2018-2021, along with the Code: CAND ME DA
31
 Send to: ebelect@ifmsa.org
Codes: CAND ME RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOME Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Regional Assistants Collaboration:

Regional Assistants establish the link between
IFMSA and NMOs. It’s the RA’s job to support
NOMEs and promote SCOME within the region.
By the end of the term, you will be an expert on
the different approaches and ideas for Medical
Education in your region – eventually even more
by taking on interregional collaboration and
connect SCOME worldwide.
Task Description
Participation and Representation:
• Promote interregional collaboration by
communicating with fellow regional assistants
and sharing best practices in terms of NOME
involvement and other common tasks
• Promote enrollment of SCOME local,
national and international activities in IFMSA
Programs, while aligning the work of the
Committee with the related Programs
• Take part and foster the initiatives of
cooperation between Standing Committees

• Establish a link between NMOs in the region Capacity Building:

and SCOME – communicating actively and
• Assess the regional needs in terms of Medical
regularly, as to understand their focus areas
Education related capacity building, in
and provide the support needed
order to promote relevant opportunities and
• Prepare and facilitate SCOME sessions at develop resources to fulfill the needs
the Regional Meetings, as well as Regional
• Share relevant information on Medical
sessions at General Assemblies, deliver
Education opportunities in the region, as
handouts and/or reports no later than four
well as IFMSA meetings, ensuring NMOs
weeks afterward
attendance
• Ensure appropriate communication channels
Advocacy and External Relations:
and opportunities for NMOs to collaborate
and raise discussions • Promote IFMSA policy documents and
advocacy in medical education amongst
• Assess the regional needs and collaborate
NMOs and assess the work being done on it
with the International Team to establish
regional priorities with internal and external • Collaborate with the LME and, when required
goals, that streamline the work with the Regional Director, on the mapping of
external representation opportunities within
the region and, if necessary, assist in the
preparations for the meetings
32
 Send to: ebelect@ifmsa.org
Codes: CAND ME RA [insert Region code: AF, AM, AP, EMR or EU] and CAND ME
GA
CF position names: SCOME Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCOME General Assistant
Selection Criteria
• Good command of written and spoken
English
• Good understanding of SCOME and the
way the Standing Committee works
• Good facilitation skills. Recommended to
have conducted at least one SCOME-related
sessions previously, on the local, national or
international level
• Experience in leadership roles and/or high
workload management
• Having attended or planning to attend at
least one medical education meeting
• Having a clear strategy on how to approach
the NMOs and enhance involvement within
SCOME
• Availability to attend and prepare the
SCOME Sessions at the Regional Meeting
(mandatory)
• Availability to attend at least one General
Assembly and possibly pre-General Assembly
SCOME workshops
• Be available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
respond to emails within two days
• Respect deadlines and be motivated to
improve the region in any possible way.
33
• Work transparently and take part in
discussions within the SCOME IT
General Assistant
General Assistant will ensure active and
consistent communication within the team
and with members. It is the responsibility
of the General Assistant to coordinate the
International Team’s online meetings – ensuring
the scheduling, minute taking and proper follow
up; and to guarantee the team’s accountability
through reporting. Additionally, the GA will work
on the updating of SCOME’s databases and
public folder, as well as ensure communication
with the publications team to develop materials.
Task Description
Management and Sustainability:
• Ensure communication and accountability
of the International Team by scheduling
and following up on online meetings and
conducting the monthly reports
• Devise a communication strategy with
members that encourages interaction and
involvement, without overwhelming members
with information. Develop an assessment of
the same strategy
• Collaborate with the VPPRC to update
the IFMSA website with relevant SCOME
Information in coordination with the
publications team
 Send to: ebelect@ifmsa.org
Code: CAND ME GA
CF position name: SCOME General Assistant
• Review, update and organize the materials
and information shared with members,
ensuring they follow IFMSA Privacy Policy
and copyrights usage
Participation and Representation
• Understand the SCOME activity within
the regions and, in collaboration with the
SCOME Director and the respective Regional
Assistant, develop strategies to activate
and enhance the involvement of NMOs in
SCOME
• Assist the SCOME Director in the preparations
and follow up for the General Assemblies’
SCOME Sessions and in the overview of the
preparations and follow up for the Regional
Meetings
Collaboration
• Foster collaboration and communication
between Regional Assistants
• Analyze the activities enrollment on SCOME
related Programs, in order to report to the
International Team and with the Program
Coordinators devise strategies to enhance
enrollment
• Take part and foster the initiatives of
cooperation between Standing Committees
34 discussions within the SCOME IT
Selection Criteria
• Good command of written and spoken
English
• Good understanding of SCOME and the
way the Standing Committee works
• Good facilitation skills. Recommended to
have conducted at least one SCOME-related
session previously on the local, national or
international level
• Clear ideas on how to engage members and
promote SCOME within IFMSA
• Experience in leadership roles and/or high
workload management
• Experience with google drive and other
online work platforms. Preferred experience
with online design tools
• Having attended or planning to attend one
medical education meeting
• Availability to attend at least one General
Assembly and possibly pre-General Assembly
SCOME workshops and a Regional Meeting
• Be available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
respond to emails within two days
• Respect deadlines and be motivated to
improve SCOME in any possible way.
• Work transparently and take part in
 Send to: ebelect@ifmsa.org
Code: CAND DA GA
CF position name: SCOME Development Assistant

Development Assistant Collaboration:

Development Assistant will be responsible to
assess SCOME’s impact. On one hand, by
following up on the SCOME Strategy 18-21,
ensuring the execution of the Annual Working
Plan and that our initiatives throughout the term
are aligned with the document. On the other hand,
by focusing on our capacity building workshops
– liaise with the VPCB to ensure efficiency in the
workshop processes and certification, develop
and work with assessment tools and improve on
the current regulations to ensure quality in our
Task Description
Capacity Building:
• Create standardized evaluation tools that
include assessment and follow up methods
for all Medical Education Workshops
• Create and consistently update regulations
and guidelines for Medical Education
workshops in order to standardize them and
assure their quality
• Produce an annual impact report by the
August Meeting, that summarizes the global
impact assessment of Medical Education
Workshops
• Develop with the SCOME Director and the
International Team workshop proposals for
pre-General Assemblies and pre Regional
Meetings
35
• Promote enrollment of SCOME local,
national and international activities in IFMSA
Programs, namely those related to Capacity
Building
• Take part and foster the initiatives of
cooperation between Standing Committees
Management and Sustainability:
• Improve on the follow up of SCOME’s past
workshops
• Collaborate with the General Assistant to
update the SCOME Public Folder, namely
the TMET resources section
• Develop an assessment tool to follow up on
the impact of the SCOME Strategy
Selection Criteria
• Good command of written and spoken
English
• Good understanding of SCOME and the
way the Standing Committee works
• Having a trainer education, namely TMET
trainer experience
• Interest, preferably experience, in developing
assessment tools and strategic plans
• Experience in leadership roles and/or high
workload management
• Having attended or planning to attend one
medical education meeting
 Send to: ebelect@ifmsa.org
Codes: CAND ME DA
CF position names: SCOME Development Assistant

• Availability to attend at least one General Assembly and possibly

pre-General Assembly SCOME workshops

• Be available for the entire term (October 2018 - September 2019)

and have internet access for frequent online meetings and respond
to emails within two days

• Respect deadlines and be motivated to improve SCOME in any

possible way

• Work transparently and take part in discussions within the SCOME

IT

If you are passionate about the work and you have your own approach
to the position, share it with us! Applying for a position is more than ticking
boxes of knowledge and experience, it is one of the best demonstrations
of passion and involvement. You want to startle SCOME?! Then apply!
We’re looking forward to reading (and chatting) about what you have
in mind!

36
 Standing Committee On Professional Exchange (SCOPE)
International Team
Introduction
You opened the booklet and right now you are
reading these lines with the hugest excitement and
extremely frequent heart beating. I remember
the moment I was doing the same a year ago, I
remember the feeling and believe me, I am not
less excited than you right now waiting for your
candidatures!
The new term is about to begin in one month and
now it’s the time to build the fundament of the
future of SCOPE. We can do good things alone,
but incredible things can only be done together!
So this is one of the most important periods in
the life of SCOPE and I am waiting for you to
start our amazing journey full of excitement and
challenges.
The SCOPE International Team (IT) for the
upcoming Season will consist of 5 Regional
Assistants (1 per each region), 1 General
Assistant and 2 Development Assistants – 1
External and 1 Internal. The main task of the
Regional Assistants will be to serve as the link
between NEOs and SCOPE IT and to be the most
reliable support and help for NEOs of the region.
General Assistant will take care of helping the
SCOPE D in various tasks, as well as fulfilling the
technical tasks (e.g.database) and working on
the development of the Global Health strategy.
Development Assistants will work on bringing
new air to SCOPE and finalizing the initiatives
and ideas that have started in the previous terms
with the focus on external and internal work
37
accordingly. We have very high expectations
from the team since the goals we want to achieve
together with you are very ambitious, but at the
same time extremely promising. You can be
undoubtedly sure that the main idea of our team
will be to work together supporting and inspiring
each other and involving other people in work
when it is feasible.
After working for almost 1 year in the SCOPE
IT I can absolutely confidently say that the team
environment and communications play the
biggest role in achieving the goals and success.
I expect us to respect each other and to have
as much fun together as possible because these
moments will never be forgotten! Right now I can
say with 100% awareness that I can absolutely
trust my SCOPE IT Teammates and I hope we
will have the same even if not better working
conditions in the upcoming term! SCOPE IT
is the place where you can share everything
and be sure that you meet nothing but support
and understanding. Besides, working with such
committed people will help bring you as a
person to the new level of development as well.
We expect to see in our SCOPE IT members the
motivation, diligence, respect and commitment
to SCOPE and to the work we are going to do
together. In return, I promise you that you will
have the most fruitful and diverse experience you
have ever had in your life! Even though the work
will not be easy at all (we have to be honest
 Send to: ebelect@ifmsa.org
Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

with you at this point) you will never regret the
time you will dedicate to it! Right now refreshing
my memory I only have amazing moments in my
mind which will stay with me forever, warming
me up during long winter evenings.
If you want to go fast, go alone. If you want to
go far, go together!
Tanya Zebrova – SCOPE Director 2018-2019
Team Structure
1. Regional Assistant for Africa
Code: CAND PE RA AF
2. Regional Assistant for Americas
Code: CAND PE RA AM
3. Regional Assistant for Asia-Pacific
Code: CAND PE RA AP
4. Regional Assistant for EMR
Code: CAND PE RA EMR
5. Regional Assistant for Europe
Code: CAND PE RA EU
6. General Assistant
Code: CAND PE GA
7. Internal Development Assistant
Code: CAND PE IDA
8. External Development Assistant
Code: CAND PE EDA
38
Regional Assistants
The Regional Assistant (RA) is the link between the
SCOPE Director and the NEOs of each region.
RAs manage SCOPE in their respective regions,
from contacting and developing new NEOs and
NMOs to managing any problems within the
region in collaboration with the SCOPE Director
and the Regional Director (both of them must be
regularly updated about what is happening in
the region).
• Regional Assistant is a fully committed
member of the SCOPE IT ready to work
closely with all the members (other RAs, GA,
DAs, D) in order to achieve the best outcome.
• Regional Assistants shall assist the SCOPE
Director in the realization of her Annual
Working Plan, and work on the basics of
Academic Quality within the region (selection
of outgoings, Pre-Departure Training (PDT),
Upon Arrival Training (UAT), etc.) as well as
the other tasks.
• Regional Assistants should help NEOs in
preparations for the IFMSA International
Meetings including but not limited to following
up on accomplishing the Voting Rights status
of all the SCOPE Active NMOs of the Region.
• Regional Assistants should (at least four times
per term) contact all NMOs, to see if they
need any support including Mental Health
issues. They should also contact all non-
SCOPE Active NMOs and help them set up
SCOPE in their country if they want to.
 Send to: ebelect@ifmsa.org
Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
• Regional Assistants should also regularly
organize online meetings with the NEOs
(personal or group) of their region and if
needed, webinars on specific topics, as well
as facilitate discussions within the region and
present the results to the SCOPE IT.
• Regional Assistants should assist NMOs
willing to organize a PRET (Professional
and Research Exchange Training) in the
preparation and agenda setting (with the
help of the SCOPE and SCORE IT) and follow
up on the process in collaboration with the
SCOPE GA.
• SCOPE Regional Assistant should stay in
touch with SCORE Regional Assistant of the
same region and work together with him/
her on the joint projects (Regional Sessions,
Regional Meetings, etc.).
• Last but not least, Regional Assistants will be
responsible for the SCOPE Sessions at the
Regional Meeting, as well as the Regional
Sessions at the General Assemblies.
Task Description
• Providing a link between their region and the
SCOPE Director, and actively and regularly
checking the status of each NMO in their
region.
• Fulfilling any SCOPE related task requested
by the SCOPE Director.
39
• Sending a report to the SCOPE Director no
later than the 1st of February in time for the
March Meeting and no later than 1st of July
for the August Meeting.
• Actively engaging him/herself in the
recruitment of new NMOs within their region.
• Investigating and assisting in solving
exchange problems in their region.
• Preparing and facilitating the SCOPE sessions
at their Regional Meetings and delivering
handouts and/or reports no later than 4
weeks afterwards.
• Preparing and facilitating the SCOPE regional
sessions at the IFMSA General Assemblies.
• Ensuring that NEOs filled out their ExPlore
pages by the deadline in order to obtain
voting rights.
• Encouraging the cooperation between
NMOs in their region and facilitating
cooperation on similar projects within the
region.
• Checking NMOs Exchange Conditions from
the NMOs within their region before the
August Meeting, ensuring they do not violate
the SCOPE Regulations.
• Attend SCOPE IT and Regional Team Online
Meetings, at least once per month each.
• Actively working on the SCOPE IT and the
Regional Team.
 Send to: ebelect@ifmsa.org
Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU] and CAND PE GA
CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCOPE General Assistant

• Actively searching for NMOs wishing • Work transparently, humbly and be willing to
to organize Professional and Research learn;
Exchange Training (PRET) in their region and
• Have good English skills and effectively work
informing them about application procedures,
with technologies, especially Google Docs;
deadlines and organizational details.
• Should be willing to help the rest of the team
• The reviewing and correction of the Regional
if they are overloaded by work;
Assistants’ contact information in the database
during the first 4 weeks of their term. • Must be a member of a SCOPE Active NMO.

• Share the concerns of NEOs from the region to

the IT to ensure discussion and participation.

Qualifications (selection criteria)

• Should be motivated to improve the region
greatly;
• Should have experience within SCOPE
(preferably be a former or current NEO and
an Exchange Trainer);
• Should be available for the entire term;
• Have internet access for frequent online
meetings regularly and respond to emails
within two days;
• Take part in every discussion within SCOPE;
• Respect deadlines: Very high value;
• Should be able to attend at least one General
Assembly and the Regional Meeting and
possibly PRETs;
• Extensive knowledge of SCOPE Regulations;
40
General Assistant
This assistant will work closely with the SCOPE
Director and some tasks can be jointly worked
on. The specific tasks vary throughout the term
and they will be outlined by the SCOPE D based
on the needs she sees fit.
The assistant should (generally):
• Keep the SCOPE Director updated on the
progress on any tasks assigned to him/her;
• Submit monthly and mid-term and end-term
reports as the rest of the SCOPE International
Team;
• Assist in the achievement of the Annual
Working Plan.
 Send to: ebelect@ifmsa.org
Code: CAND PE GA
CF position name: SCOPE General Assistant

Task Description
• Fulfill the tasks mentioned in the SCOPE • Assisting the SCOPE D in creating and
Regulations, specifically point 4.4.4; management of forms and surveys as well as
Google Calendar for SCOPE;
• Help with the Exchange Online Platform
(database) by collecting all bugs from • Be involved in contacts with the IT company;
NEOs, reproducing the errors, dividing them
• Facilitate the process of updating the most
according to a scale of priority and then
necessary SCOPE Manuals;
forwarding them to the SCOPE Director;
• Assist SCOPE D in Development of the new
• Develop a list of minor improvements for the
Global Health Theme strategy, actively
Exchange Platform;
involve NMOs in participation;
• Constantly update the NEOs and SCOPE
• Help SCOPE D in maintaining SCOPE Social
Director regarding the database;
Networks Pages (Facebook, Instagram, etc.);
• Help in the collection and compilation of
• Take care of creating/updating SCOPE IT
reports of the SCOPE IT (Monthly reports,
Handover manuals and the general handover
Mid-Term / End-term reports);
manual for the NEOs;
• Help in the minutes and action plans of the
• Assist the SCOPE D in the creation of the new
SCOPE IT Online Meetings;
SCOPE Strategic Plan;
• Help in the compilation of late CAs and
• Create infographics related to SCOPE if/
SCOPE statistics;
when needed;
• Perform an Evaluation of the exchange
• Attend SCOPE IT Online Meetings, at least
program of each NMO (with the help of
once per month.
the SCOPE IT) by collecting the results of the
database EFs;

• Work on Capacity Building within SCOPE,

ensuring TNET and PRETs be up to the
same standard of quality (with the help
of the SCOPE IT) and following up on the
Exchange Trainers. Work on the update of
the CB database. Collaborate with the CB IT;
41
 Send to: ebelect@ifmsa.org
Codes: CAND PE GA or CAND PE IDA
CF position names: SCOPE General Assistant
SCOPE Internal Development Assistant

Qualifications (selection criteria) Internal Development Assistant

• Must be a member of a SCOPE Active NMO;
• Should have experience within SCOPE
(preferably be a former or current NEO),
and have knowledge of the database and
the Global Health strategy;
• Should have experience in capacity building
within SCOPE (preferably be an Exchange
Trainer);
• Should be available for the entire term;
• Have internet access for frequent online
meetings regularly and respond to emails
within two days;
• Should be motivated and creative to improve
the position’s working area;
• Take part in every discussion within SCOPE;
• Respect deadlines: Very high value;
This assistant will work closely with the SCOPE
Director and some tasks can be jointly worked
on. This is a new position the main goal of
which will be to keep improving and developing
SCOPE internally. We have quite a good number
of unfinished initiatives and even more ideas.
The IDA will be working closely with the whole
SCOPE IT and specifically with RAs in terms of
implementation of the initiatives into actions.
The IDA should (generally):
• Keep the SCOPE Director updated on the
progress on any tasks assigned to him/her;
• Submit monthly and mid-term and end-term
reports as the rest of the SCOPE International
Team;
• Assist in the achievement of the Annual
Working Plan;

• Should be able to attend both General • Help in preparations of the SCOPE Sessions
Assemblies, better if you also can attend for General Assemblies together with the
TNET and any PRET; Sessions Team.

• Work transparently and be willing to learn;

• Have good skills in English and high skills

with Information and Technologies tools;

• Should be willing to help the rest of the team

if they are overloaded by work.

42
 Send to: ebelect@ifmsa.org
Code: CAND PE IDA
CF position name: SCOPE Internal Development Assistant
Task Description
• Fulfill the tasks mentioned in the SCOPE
Regulations, specifically point 4.4.4;
• Work intensively on Educational Activities:
implementing the ready ones (Global Health
Training, Basic Surgical Skills Training) and
creating the new ones (e.g. Patients History
Taking, etc.);
• Assessment, follow up on and implementation
of SCOPE Initiatives (Trilateral Exchanges,
SCOPE-SCORE Exchanges, Exchanges in
Multiple Departments, Preclinical Exchanges,
etc.);
• Being the link and the main contact person in
the Inter Standing Committee Collaboration.
After specifying the areas and ways of
InterSC collaborations IDA will facilitate the
work together with the SCOPE D;
• Monitor the possibility and necessity of
collaboration with Programs Coordinators
and facilitate it if deemed needed;
• Together with the SCOPE D create the
strategy on improving the work with tutors
(e.g. using the outcomes of the Manual for
tutors SWG, etc.);
• Internal Development Assistant is responsible
for all the main work related to Exchanges
Week;
• Attend SCOPE IT Online Meetings, at least
once per month.
43
• Creating, sharing and promotion Pre-
Departure Training guidelines, including but
not limited to the UNESCO PDT;
• Creating the template of the standardized
Upon-Arrival training and sharing it with the
NMOs with the specific recommendations;
• Being the main responsible for the creation of
new manuals after reviewing with the IT and
agreeing on the most useful ones;
• Analyze the feasibility of the creation of
MOOCs (Massive Online Open Courses),
to provide tools and knowledge to interested
SCOPE Members located anywhere around
the world, in collaboration with SCORE;
• Investigate the possibility of other ways of
online Capacity Building in collaboration
with the CB IT, facilitate the work when
agreed on the way;
Qualifications (selection criteria)
• Should have experience within SCOPE
(preferably be a former or current NEO),
and be aware of the main initiatives;
• Should have knowledge of Academic
Quality within SCOPE, evaluation and
impact assessment;
• Should be available for the entire term;
 Send to: ebelect@ifmsa.org
Code: CAND PE EDA
CF position name: SCOPE External Development Assistant
• Have internet access for frequent online
meetings regularly and respond to emails
within two days;
• Should be motivated and creative to improve
the position’s working area;
• Take part in every discussion within SCOPE;
• Respect deadlines: Very high value;
• Should be able to attend both General
Assemblies, better if you also can attend
Regional Meeting and any PRET;
• Work transparently and be willing to learn;
• Have good skills in English and high skills
with Information and Technologies tools;
• Should be willing to help the rest of the team
if they are overloaded by work;
• Must be a member of a SCOPE Active NMO.
44
External Development Assistant
This assistant will work closely with the SCOPE
Director and LME and some tasks can be jointly
worked on. This is a new position the main
goals of which will be to keep improving and
developing SCOPE externally, to improve our
external representation with a big emphasize on
recognition of exchanges. We have been talking
about recognition of exchanges quite a lot, now
is the time to turn words into actions. The EDA
will be working closely with the LME as well as
with the whole SCOPE IT and specifically with
RAs in terms of recognition and visa issues.
The EDA should (generally):
• Keep the SCOPE Director updated on the
progress on any tasks assigned to him/her;
• Submit monthly and mid-term and end-term
reports as the rest of the SCOPE International
Team;
• Assist in the achievement of the Annual
Working Plan;
• Help in preparations of the SCOPE Sessions
for General Assemblies together with the
Sessions Team.
 Send to: ebelect@ifmsa.org
Code: CAND PE EDA
CF position name: SCOPE External Development Assistant

Task Description
• Act as the link between the SCOPE IT and
the LME.
• Work together with SCOPE D and LME in
order to gain Recognition of Exchanges
in NMOs/LCs: 1)Perform and analyze an
extensive survey on Recognition of Exchanges;
2) Create the strategy and define the most
vulnerable targets; 3) Update support letters
from SCOPE/VPE (and Endorsement Letters
as well); 4) Update the manual on how to
achieve recognition of Exchanges; 5) Other
tasks if deemed needed by SCOPE D, LME,
EB;
• In collaboration with the LME, LOSO,
LWHO, and EB members create the strategy
on tackling the Visa issues for students going
to an exchange;
• Together with the SCOPE D and LME
facilitating the External Representation work:
1) Looking for and working on applications
on various grants that could be suitable
for SCOPE work; 2) Investigating possible
conferences where SCOPE work could
be reported; 3) Submitting the abstracts
in external journals after agreeing with the
SCOPE D; 4) Identifying opportunities for
SCOPE mainly in the field of Global Health
Education.
• Maintaining the collaboration with external
organizations together with SCOPE D and
LME: 1) CUGH – on Global Health Strategy;
2) IADS – on SCOPE-IADS exchanges; 3)
AIESEC, Erasmus, etc. – on visa issues; 4) Etc.
• Investigating the possibility of collaboration
with Insurance companies, especially in
terms of liability and malpractice insurance.
• Creating the Stakeholder map related to the
needs of SCOPE together with Stakeholder
manual.
• Updating the Endorsement letters in
collaboration with the LME and creating the
plan on the most needed ones.
• In collaboration with the LME creating the
new endorsed department specific SCOPE
Handbooks.
• Following up on the Evaluation Form (Pre-
and Post-) system after its implementation
and assess the impact.
• Endorse the Educational Activities created by
previous DA and by IDA within the term;
• Attend SCOPE IT Online Meetings, at least
once per month.

45
 Send to: ebelect@ifmsa.org
Code: CAND PE EDA
CF position name: SCOPE External Development
Assistant

Qualifications (selection criteria)

• Must be a member of a SCOPE Active NMO;

• Should have experience within SCOPE (preferably be a former or

current NEO), and be aware of the main initiatives;

• Should have knowledge of Academic Quality within SCOPE,

evaluation and impact assessment;

• Should be available for the entire term;

• Have internet access for frequent online meetings regularly and

respond to emails within two days;

• Should be motivated and creative to improve the position’s working

area;

• Take part in every discussion within SCOPE;

• Respect deadlines: Very high value;

• Should be able to attend both General Assemblies, better if you also

can attend Regional Meeting and any PRET;

• Work transparently and be willing to learn;

• Have good skills in English and high skills with Information and
Technologies tools;

• Have good advocacy skills and preferably the experience of

collaboration with externals;

• Have knowledge of how to look for scientific data/articles on

internet;

• Should be willing to help the rest of the team if they are overloaded
by work.

46
 Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

Are you ready to experience

some magic? Are you ready
to challenge yourself? Are you
ready to bring SCOPE to the
new level? Then it’s time for you
to run! Prepare your candidature
and send it. Should you have
any questions, do not hesitate to
contact me at zebryonok5292@
yandex.ru .

47
 Standing Committee On Public Health (SCOPH)

International Team

Introduction
Dearest SCOPHeroes,
it is with great joy and enthusiasm that I share
with you the call for International Assistants for
the upcoming term!
In the field of public health, the work goes hand
in hand with the saying »One for all and all for
one!« That is why my vision for the term is to create
a positive and supportive work environment in
which a motivated and dynamic team will strive
to further improve SCOPH and make this an
extremely successful year for the orange world!
Together we will grow, support each other and
become an international family who will work
together to tick all the boxes on our to do list for
the year, as well as push SCOPH to do its best.
SCOPH has grown a lot in the past few years
so we have a lot to do and the next year will
be crucial as we have our first round of Public
Health Exchanges happening, capacity building
opportunities to work on and so much more!
wonderful Liaison Officer for Public Health
Issues (Tarek Ezzine) and the author of this letter
to orange-loving SCOPHeroes (me).
One year ago, it was me reading this call and
putting forward my best effort to apply for a
position in the SCOPH IT. Now, it is your turn!
Think carefully about applying and assuming
any of these roles of responsibility but do not
fret. If selected, you will have a busy, but fun and
fulfilling year that will teach you many things and
empower you in many ways. And I cannot wait
to share this amazing journey with you.
If you have any questions, please do not hesitate
to contact me at katjacic@gmail.com or any of
the current SCOPH IT members – we will be
happy to answer any question you might have!
Wishing you all the best and lots of motivation
when writing your application!
Tons of orange hugs,

The International Team members are the pieces Katja Čič

that complete the puzzle each year and lead SCOPH Director 2018-2019
the way in SCOPH for the future generations.
To do that, I need a motivated, committed,
energetic and skilled team by my side, who
dares to think differently and is prepared to rise
to the challenge that is shaping SCOPH. The
SCOPH IT 2018-2019 will be composed of 1
General Assistant, 1 Development Assistant, and
6 Regional Assistants, who will be joined by our
48
 Send to: ebelect@ifmsa.org
Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Regional Assistants
SCOPH IT 2017-2018 Contacts SCOPH Regional Assistants are the link between
members and NPOs of each Region and the
GA - ga.scoph@ifmsa.org
SCOPH IT, as well as between different NMOs
DA - da.scoph@ifmsa.org in the same Region. They are responsible for
RA for Africa - ra.scoph.africa@ifmsa.org dissemination of information and ensuring
constant quality communication within their
RA for Americas: a.scoph.americas@ifmsa.org respective Regions, facilitating discussions
RA for Asia-Pacific:ra.scoph.asiapacific@ifmsa. and different SCOPH-related processes that
org NMOs undertake (e.g. Public Health Exchange
application, PHLT workshop organization, etc.),
RA for EMR: ra.scoph.emr@ifmsa.org
and are responsible for the SCOPH Sessions at
RAs for Europe: ra.scoph.europe@ifmsa.org their respective Regional Meeting and Regional
Sessions at the General Assemblies. They are
also expected to promote enrollment of Activities
Team Structure in IFMSA Programs and support members in this
1. Regional Assistant for Africa process. They are expected to assist, guide and
Code: CAND PH RA AF support the Activities of SCOPHeroes within
2. Regional Assistant for Americas their Region. Additionally, the RAs will also be
part of their Regional Team and have to work
Code: CAND PH RA AM
in both teams, so balancing the workload in a
3. Regional Assistant for Asia-Pacific collaborative way is a must.
Code: CAND PH RA AP
4. Regional Assistant for EMR Task Description
Code: CAND PH RA EMR The tasks and responsibilities of a SCOPH
Regional Assistant are outlined in the SCOPH
5. Regional Assistant for Europe (2)
Regulations (amended in August 2018), point
Code: CAND PH RA EU
3.2.3.
6. General Assistant
Code: CAND PH GA • Assisting in the formation and implementation
of the SCOPH IT’s Annual Working Plan,
7. Development Assistant
based on the AWPs of SCOPH Director and
Code: CAND PH DA
LPH;
49
 Send to: ebelect@ifmsa.org
Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
• Helping the SCOPH Director in the
implementation and evaluation of the SCOPH
Strategy 2018-2021;
• Creating a needs assessment and regional
priorities at the start of the term to guide the
work;
• Assisting the DA with activating SCOPH
in NMOs, as well as support already
active NMOs in SCOPH development and
management efforts;
• Establishing a link between SCOPH and
NMOs in the Region and ensuring regular
communication;
• Disseminating relevant information,
documents, opportunities and call to members
in the Region;
• Preparing and facilitating the SCOPH
Sessions at their respective Regional
Meetings and Regional Sessions during
General Assemblies;
• Preparing Survival Kits and Follow-up Kits in
a timely manner;
• Assisting in the development of appropriate
communication channels within the Region;
• Promoting the SCOPH-related opportunities
and promoting collaboration between
NMOs;
• Developing strategies to increase NMO
involvement in SCOPH on a regional basis;
50
• Communicating with fellow Regional
Assistants and ensuring transregional
collaboration, as well as sharing best
practices;
• Facilitating the enrollment of SCOPH
Activities in IFMSA Programs and actively
communicating with Program Coordinators
for increased efficiency;
• Aligning the work according to the SCOPH
Strategy 2018-2021 and Regional Priorities;
• Taking part in developing capacity building
opportunities and SCOPH materials
development for the Region;
• Assessing regional needs and developing
resources to fulfill the needs, as well as solving
any SC-related problem within the Region;
• Collaborating with the LPH and respective
Regional Director on external representation
opportunities and assisting in preparations
for the meetings;
• Participating in the creation of SCOPH-
related policy documents before IFMSA
General Assemblies and for regional use;
• Assisting the IT in international campaigning
and their other tasks and activities;
• Attending the SCOPH IT Online Meetings
(85% participation required), one-on-one
progress Online Meetings with the SCOPH
Director, respective Regional Meeting and
General Assemblies (recommended).
 Send to: ebelect@ifmsa.org
Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU] or CAND PH GA
CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCOPH General Assistant
Selection Criteria
• Fluency in written and spoken English;
• Sufficient understanding of SCOPH, SCOPH
Strategic Plan and the way the Standing
Committee works;
• General availability throughout the term –
the capability to attend SCOPH IT Online
Meetings and the Regional Meeting of their
respective Region, having adequate internet
access for timely response to emails;
• Recommended availability to attend also
both General Assemblies and pre-Regional
Meeting to conduct workshops if needed;
• Motivation for the position and ability to
follow and respect deadlines;
• Experience in SCOPH (should have at least
one year experience in SCOPH and/or have
attended at least one IFMSA International
Meeting);
• Experience in organizing and planning
sessions (preferably SCOPH-related);
• Good facilitation skills (recommended to
have conducted at least one SCOPH-related
session previously, on the local, national or
international level);
• Have a clear strategy on increasing NMO
involvement within SCOPH and enhancing
communication;
51
• Interest and experience in Program
enrollment;
• Be a hardworking team player with the
ability to work transparently and take part in
IT discussions;
• Be accessible to SCOPH members when
needed to provide support and help in any
of their endeavors.
General Assistant
The General Assistant will focus on the distribution
and improvement of information-sharing within
the team and with members by ensuring active
and consistent communication. Within the IT, the
General Assistant will be coordinating the online
meetings by ensuring their scheduling, minutes-
taking and following up on set action points.
It is the responsibility of the GA to guarantee
the team’s accountability through reporting.
Additionally, the SCOPH General Assistant
will be responsible for the visibility of our
work, coordination of publications and regular
updating of the SCOPH Public Database and
its folders. The GA will also work on logistics in
SCOPH and assist the SCOPH Director on other
SC related tasks (such as but not limited to setting
agendas and revising SCOPH Regulations).
 Send to: ebelect@ifmsa.org
Codes: CAND PH GA
CF position names: SCOPH General Assistant
Task Description
The tasks and responsibilities of a SCOPH
General Assistant are outlined in the SCOPH
Regulations (amended in August 2018), point
3.2.4.
• Assisting in the formation and implementation
of the SCOPH IT’s Annual Working Plan,
based on the AWPs of SCOPH Director and
LPH.
• Helping the SCOPH Director in the
implementation and evaluation of the SCOPH
Strategy 2018-2021.
• Coordinating the IT meetings, including
minute taking, and setting agendas for IT
work.
• Coordinating the IT’s monthly reports,
quarterly video reports, and end-of-term
reports.
• Devising a communication (Social Media)
strategy and its assessment.
• Reviewing and updating the SCOPH Public
Database and its content, ensuring it follows
IFMSA Privacy Policy and copyrights usage.
• Collaborating with the VPPRC to update
the IFMSA website and coordinate with the
publications team.
• Coordinating SCOPH’s communication • Attending the SCOPH
channels and designing materials such as
publications, infographics and newsletters.
• Increasing the visibility of SCOPH’s work
52 (recommended).
through promotion.
• Assisting the SCOPH Director in monitoring
the Public Health Exchanges and revising
NMO applications for Public Health
Exchanges.
• Updating the Public Health Exchanges
Database.
• Assisting the SCOPH Director in the evaluation
and revision of SCOPH Regulations and
Annexes.
• Assisting the IT in international campaigning
and their other tasks and activities, including
cooperating with the LPH on external
representation opportunities.
• Assisting the SCOPH Director in the planning,
execution and facilitation of SCOPH Online
Courses.
• Helping with planning, execution and
follow-up of SCOPH Sessions at General
Assemblies.
• Assisting in the preparation of Survival Kits
and Follow-Up Kits for General Assemblies
and Regional Meetings.
• Developing strategies to enhance NMO
involvement together with the SCOPH
Director and respective Regional Assistant(s).
IT Online Meetings
(85% participation required), one-on-
one progress Online Meetings with the
SCOPH Director and General Assemblies
 Send to: ebelect@ifmsa.org
Codes: CAND PH GA or CAND PH DA
CF position names: SCOPH General Assistant
SCOPH Development Assistant

Selection Criteria
• Fluency in written and spoken English; • Be accessible to SCOPH members when
needed to provide support and help in any
• Sufficient understanding of SCOPH, SCOPH
of their endeavors.
Strategic Plan and the way the Standing
Committee works;

• General availability throughout the term – Development Assistant

the capability to attend SCOPH IT Online
Development Assistant will work mainly on the
Meetings and both General Assemblies,
sustainability of SCOPH’s work – ensuring the
having adequate internet access for timely
work is in line with the SCOPH Strategy 2018-
response to emails;
2021, capacity building – liaising with the VPCB
• Motivation for the position and ability to to ensure efficiency and quality of workshops
follow and respect deadlines; and extensive collaborations. The DA will also
• Experience in SCOPH and/or public relations be assisting the Regional Assistants through
(should have at least one year experience in activation of new NMOs and supporting SCOPH
SCOPH and/or have attended at least one development and management in active NMOs.
IFMSA International Meeting);
Task Description
• Experience with Google Drive, social media
The tasks and responsibilities of a SCOPH
platforms and proficiency in using design
Development Assistant are outlined in the
tools;
SCOPH Regulations (amended in August 2018),
• Good facilitation skills (recommended to point 3.2.4.
have conducted at least one SCOPH-related
• Assisting in the formation and implementation
session previously, on the local, national or
of the SCOPH IT’s Annual Working Plan,
international level);
based on the AWPs of SCOPH Director and
• Clear and innovative ideas on how to engage LPH;
members, enhance NMO involvement
• Helping the SCOPH Director in the
and increase the visibility of SCOPH within
implementation and evaluation of the SCOPH
IFMSA;
Strategy 2018-2021;
• Be a hardworking team player with the
• Taking part and fostering the initiatives of
ability to work transparently and take part in
collaboration between Standing Committees;
IT discussions;
53
 Send to: ebelect@ifmsa.org
Codes: CAND PH DA
CF position names: SCOPH Development Assistant

• Assisting RAs with activating SCOPH in • Representing SCOPH in SCOPH-related

NMOs, as well as support already active Small Working Groups or SWGs that are
NMOs in SCOPH development and a part of the cooperation between different
management efforts; Standing Committees;

• Assisting the IT in preparing materials • Collaborating with the General Assistant on

(manuals, toolkits, etc.) and revising resources general tasks and promotion of SCOPH;
for capacity building;
• Assisting the IT in international campaigning
• Collaborating with the VPCB in all SCOPH- and their other tasks and activities, including
related capacity building opportunities cooperating with the LPH on external
representation opportunities;
• Coordinating the SCOPH-related workshops
in SRTs in all Regions; • Attending the SCOPH IT Online Meetings
(85% participation required), one-on-
• Developing, revising and updating SCOPH
one progress Online Meetings with the
capacity building guidelines and PHLT
SCOPH Director and General Assemblies
workshop proposals for International
(recommended).
Meetings with the SCOPH-D;

• Developing standardized criteria and Selection Criteria

evaluation tools for workshop quality
• Fluency in written and spoken English;
assessment and improvement, including the
follow-up methods; • Sufficient understanding of SCOPH, SCOPH
Strategic Plan and the way the Standing
• Producing an annual impact report in line
Committee works;
with PHLT workshop assessment;
• General availability throughout the term –
• Identifying internal capacity building needs
the capability to attend SCOPH IT Online
and developing strategies to tackle them;
Meetings and both General Assemblies,
• Running and updating the PHLT Database of having adequate internet access for timely
Trainers; response to emails;
• Coordinating the certification of PHLT • Motivation for the position and ability to
Participants by liaising with the VPCB and follow and respect deadlines;
VPA;
54
 Send to: ebelect@ifmsa.org
Code: CAND PH DA
CF position name: SCOPH Development Assistant

• Experience in SCOPH (should have at least one year experience

in SCOPH and/or have attended at least one IFMSA International
Meeting);

• Experience in capacity building/having a trainer education

(preferably PHLT-related);

• Good facilitation skills (recommended to have conducted at least

one SCOPH-related session previously, on the local, national or
international level);

• Interest and experience in capacity building processes within IFMSA

(e.g. SRT application processes) and developing assessment tools;

• Be a hardworking team player with the ability to work transparently

and take part in IT discussions;

• Be accessible to SCOPH members when needed to provide support

and help in any of their endeavors.

55
 Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

Thank you very very much for expressing passion and motivation
for applying for a position in SCOPH! Just by reading the call and
considering the application you showed you are exactly the person we
need in the SCOPH IT 2018-2019. I cannot wait to read your wonderful
candidature for your chosen position and good luck!

56
 Standing Committee On Sexual & Reproductive Health incl. HIV/AIDS (SCORA)

International Team

Introduction
My dearest SCORAngels, Words cannot describe how excited I am to read
all of your applications, get to know you, and for
It is with great honor and excitement that I share
some of you, embark on this amazing adventure
with you the call for the SCORA International
together!
Team 2018-2019.
If you have any questions, please do not hesitate
Exactly a year ago, I was reading a very
to contact me on my personal email iheb.jem@
similar call filled with anticipation, enthusiasm
gmail.com , or reach out to any of the amazing
and many questions. I remember asking myself
members of the SCORA IT 17-18.
whether I was ready, whether I had a chance at
this, and how big of a responsibility would it be Much love,
if I get selected. A year later, I have absolutely
Iheb Jemel - SCORA Director 2018-2019
no regrets. Being on the International team is
an amazing journey that helped me grow to the
person I am today: It taught me so much about
teamwork, collaboration and task management,
it made me gain lifetime friends and it gave
me necessary knowledge and tools that would Contact info of the SCORA IT 17-18
allow me to be a better advocate for all Sexual
Anshruta Raodeo - scorad@ifmsa.org
and Reproductive Rights around the world.
Carles Pericas Escalé - lra@ifmsa.org
This amazing journey could be yours!
Georgis Ntampanlis & Eliza Maria Froicu -
This year, we have a lot to do in SCORA: It is the
ga.scora@ifmsa.org
final year of our SCORA Strategic Plan 2016-
2019, our SCORA Regulations and SCORA Rusa Umutesi Divine - ra.scora.africa@ifmsa.org
X-change regulations will need to be reviewed
Gabriela Cipriano- ra.scora.americas@ifmsa.
and updated, we will take on new and innovative
org
capacity building initiatives and so much more.
To do all of that, I need to have a motivated, Zexian Tang - ra.scora.asiapacific@ifmsa.org
skilled, and joyful team on my side! That is Iheb Jemel - ra.scora.emr@ifmsa.org
where YOU come in!
Frederike Booke & Sohayla Bendaoud - ra.scora.
europe@ifmsa.org
57
 Send to: ebelect@ifmsa.org
Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
Team Structure
1. Regional Assistant for Africa
Code: CAND SRH RA AF
2. Regional Assistant for Americas
Code: CAND SRH RA AM
3.Regional Assistant for Asia-Pacific
Code: CAND SRH RA AP
4.Regional Assistant for EMR
Code: CAND SRH RA EMR
5.Regional Assistant for Europe (2 persons)
Code: CAND SRH RA EU
6.General Assistant
Code: CAND SRH GA
7.Development Assistant
Code: CAND SRH DA
Regional Assistants
SCORA Regional Assistants (RAs) are the link
between the NORAs of each region and the
SCORA IT. They are expected to disseminate
documents, calls, campaigns, information
and initiatives within their respective regions.
Communication between the RAs and the
Director is key in order for the SCORA Director
to be informed about everything happening in
each region. The RAs also facilitate discussions
within the region and are responsible for the
SCORA sessions at their respective Regional
Meeting as well as the Regional Sessions at the
General Assemblies.
58
Task Description
• Assisting in the implementation of the SCORA
Director and the LRA’s Annual Working Plans
• Attending the correspondent Regional
Meeting
• Attend General Assemblies (recommended)
• Be responsible for planning, facilitating and
following up on the Regional SC Session
in Regional Meetings and the General
Assemblies
• Assisting with SCORA International
Campaigns, Small Working Groups, manuals
and the SCORA Open Space
• Providing a link between their region and
the SC-Director and LO, as well as actively
and regularly checking the status of the work
within the field of Sexual and Reproductive
Health in SCORA-active NMO in their region
• Assessing the needs of the region together
with the Regional Director and SCORA
members to proactively fulfill said needs
• Disseminating SCORA relevant documents,
opportunities and calls to members in the
region
• Working with Development Assistant on
activating NMOs in their region
• Contacting and working together with the
Development assistant and VPCB RA on
 Send to: ebelect@ifmsa.org
Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
capacity building events held within the
region
• Reporting and assisting in solving any SC-
related problems within their region
• Promoting and embracing regional initiatives
and encouraging regional and trans-regional
collaboration
• Assisting NMOs in enrolling their projects in
IFMSA programs and ensure proper linkage
with the Program Coordinators
• Cooperating with the LRA on external
representation opportunities within their
region
• Attending the Online Meetings for the
Regional Team and the Standing Committee
International Team
Special note only for Regional Assistants for
Europe
To ensure the best possible outcome and the
utmost engagement of our members, there
will be 2 SCORA co-Regional Assistants for
Europe. They are expected to collaborate on
most general tasks mentioned in the general
RA responsibilities above, however, and in
accordance to SCORA Regulations, there will
be a clear distribution on more specific tasks to
ensure a smooth cohesiveness.
59
Thus, a call will be open for the following:
• SCORA RA for Europe for Capacity Building:
Main coordinator for SECSE, NECSE and
Pre-EuRegMe
• SCORA RA for member engagement: Main
coordinator for engaging sub-regions (with a
focus on Eastern Europe), NORA weekend
and EuRegMe
In your application, please indicate:
• Whether you would like to be considered for
only one of these positions
• Your preferred position in case you would
like to be considered for both
Choosing one option or another will not affect
your application.
Selection Criteria
• Should have sufficient spoken and written
English skills
• Availability to attend Regional Meeting
• Should have at least one year of experience
in SCORA, having been involved in any kind
of way at the local, national or international
level
• Should have attended at least one IFMSA
International Meeting (Regional Meeting or
General Assembly)
 Send to: ebelect@ifmsa.org
Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU] or CAND SRH
GA
CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCORA General Assistant

• Should have good facilitation skills and have up; and to guarantee the team’s accountability
given at least one SCORA related session through reporting. Additionally, the GA will work
previously, either on the local, national or on SCORA X-changes closely and thoroughly,
international level ensure some basic publication work and assist
the SCORA Director on SC related tasks.
• Be available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
responding to emails within two days

• Respect deadlines, work transparently and Task Description

take part in every discussion within the
SCORA IT
• Should be accessible to SCORA members
when needed and help them out with any
subject they require
• Must be motivated and passionate about
SCORA as well as hardworking and able to
work in a team
• Availability to attend General Assemblies
(recommended)
• Assisting in the implementation of the SCORA
Director and the LRA’s Annual Working Plans
• Attend General Assemblies (recommended)
• To be available and active in the planning,
execution and follow-up of SCORA sessions
at General Assemblies
• Coordinating IT meetings, helping with the
Agenda and minute taking
• Coordinating the SCORA Open Space
• Coordinating the IT’s monthly reports

• Coordinating the newsletters and

General Assistant
The General Assistant will ensure active and
consistent communication within the team
and with members. It is the responsibility
of the General Assistant to coordinate the
International Team’s online meetings – ensuring
the scheduling, minute taking and proper follow
60
infographics as well as other publications
and communications
• Assist the SC-D on the revision and update of
the SCORA Regulations
• Assist the SC-D in monitoring and regulating
the SCORA X-changes, including the SWG
on SCORA X-changes
 Send to: ebelect@ifmsa.org
Codes: CAND SRH GA or CAND SRH DA
CF position names: SCORA General Assistant
SCORA Development Assistant

• Help the SCD on the implementation and • Should have good facilitation skills and have
evaluation of the SCORA Strategic Plan 16- given at least one SCORA related session
19 previously, either on the local, national or
international level
• Regular updating of the SCORA Database
and SCORA Calendar • Be available for the entire term (October
2018 - September 2019) and have internet
• Assisting with SCORA International
access for frequent online meetings and
Campaigns, Small Working Groups, manuals
responding to emails within two days
and the SCORA Open Space
• Respect deadlines, work transparently and
• Cooperating with the LRA on external
take part in every discussion within the
representation opportunities within their
SCORA IT
region
• Should be accessible to SCORA members
• Attending the Online Meetings for the
when needed and help them out with any
Standing Committee International Team
subject they require
Selection Criteria
• Should have sufficient spoken and written
• Must have a sufficient understanding of
English skills
SCORA Xchanges and SCORA Strategic
Plan • Must be motivated and passionate about
SCORA as well as hardworking and able to
• Experience and knowledge of using social
work in a team
media and using design tools

• Should have at least one year of experience

Development Assistant
in SCORA, having been involved in any kind
of way at the local, national or international The Development Assistant will work mainly
level on the capacity building including extensive
• Availability to attend General Assemblies collaboration related to all SCORA-related
(recommended) training, and assisting Regional Assistants
through the activation of new NMOs.
• Should have attended at least one IFMSA
International Meeting (Regional Meeting or
General Assembly)
61
 Send to: ebelect@ifmsa.org
Codes: CAND SRH DA
CF position names: SCORA Development Assistant
Task Description
• Assisting in the implementation of the SCORA
Director and the LRA’s Annual Working Plans
• Collaborating with the VPCB and their team
in all SCORA related Capacity Building
opportunities, including SRTs, throughout
the approving process, content evaluation,
follow up and certification
• Assisting in the creation and update of
guidelines for SCORA trainings (HEAT and
BEAST are a priority.)
• Assisting the SC-D in updating, revision and
creation of starter kits and manuals
• Assisting RAs in encouraging NMOs to
established the SC, as well as assist them
throughout the term with continuity
• Working with the SC-D in setting agendas
and assisting in reports for recruitment of
NMOs and their progress
• Assisting with SCORA International
Campaigns, Small Working Groups, manuals
and the SCORA Open Space
• Attend General Assemblies (recommended)
• Cooperating with the LRA on external
representation opportunities within their
region
• Attending the Online Meetings for the
Standing Committee International Team
62
Selection Criteria
• Must have substantial experience with at
least one SCORA training; or substantial
capacity building experience
• Experience and knowledge of using social
media and using design tools (recommended)
• Should have at least one year of experience
in SCORA, having been involved in any kind
of way at the local, national or international
level
• Availability to attend General Assemblies
(recommended)
• Should have attended at least one IFMSA
International Meeting (Regional Meeting or
General Assembly)
• Should have good facilitation skills and have
given at least one SCORA related session
previously, either on the local, national or
international level
• Be available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
responding to emails within two days
• Respect deadlines, work transparently and
take part in every discussion within the
SCORA IT
• Should be accessible to SCORA members
when needed and help them out with any
subject they require
• Should have sufficient spoken and written
English skills
• Must be motivated and passionate about
SCORA as well as hardworking and able to
work in a team
 Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

You made it here! That’s a good sign.

It means that you are passionate, motivated, and detail oriented!

It means that you are exactly the person needed to join the SCORA IT
18-19.

Now go work on that amazing candidature of yours, and I hope to

hear from you very soon.

63
 Standing Committee On Research Exchange (SCORE)

International Team

Introduction
Dear SCOREnegades from around the world, and campaigns. This means that ambition,
determination and work-ethics will be essential
It’s that time of the year again!! The moment has
for this term if you are selected. Don’t let this
arrived to select the SCORE International Team
scare you though! As part of the team, keep in
(IT) for the next term! Our Dark Blue Standing
mind that you will be surrounded by experienced
Committee has grown so much in the past year,
and driven teammates, who will be there to
and now we have to ensure the high quality and
encourage you and push you forward to achieve
impact of all we’ve created. In order to do this,
your personal and team goals. Remember
we will need a driven and hard working team.
that this team will be around you for the next
The International Team is one of the keys to
year, and you will work, spend time, and share
keep the research exchange program running
experiences together, so get ready to become
at full steam and continue chasing that vision of
a part of it, without forgetting to have fun along
impacting the world through our exchanges. This
the way!
call is for ALL OF YOU SCORE-lovers, passionate
and determined to give your best to bring our In the following section, you will find a detailed
Dark Blue Family to the next level! job description, selection criteria, expectations
and requirements for your application. Looking
Being part of the SCORE IT will not only give
forward to reading about your motivation and
you the chance to work in the SCORE Annual
plans for the term ahead! Should you have any
Working Plan and share your own projects
questions, please do not hesitate to contact me
with the rest of the team, but you will also join
at erbarboza@gmail.com.
the biggest Standing Committee International
Team in the IFMSA, which will be composed Erwin Barboza-Molinas,
of 5 Regional Assistants, 1 General Assistant,
SCORE-D 2018-2019
1 Internal Development Assistant, 1 External
Development Assistant, and 5 Supervising
Board members (voted by the SCORE Working
Committee at the GAs).

This term’s Annual Working Plan will be highly

focused on reaching the strategic goals set in
the SCORE Strategic Plan 2016-2019, as well
as in the consolidation of SCORE’s initiatives
64
 Send to: ebelect@ifmsa.org
Codes: CAND RE RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
Team Structure
1. Regional Assistant for Africa
Code: CAND RE RA AF
2. Regional Assistant for Americas
Code: CAND RE RA AM
3.Regional Assistant for Asia-Pacific
Code: CAND RE RA AP
4.Regional Assistant for EMR
Code: CAND RE RA EMR
5.Regional Assistant for Europe
Code: CAND RE RA EU
6.General Assistant
Code: CAND RE GA
7.Internal Development Assistant
Code: CAND RE DA
8.External Development Assistant
Code: CAND RE DA
Regional Assistants
SCORE Regional Assistants (RAs) are the link
between the NOREs of each region and the
SCORE IT. They are members of SCORE who
are actively involved and highly motivated
to help all NOREs in their region, where they
promote best practices, campaigns, information
and initiatives. Communication between the RAs
and the Director is key in order for the SCORE
D to be informed about everything happening in
each region. The RAs also facilitate discussions
within the region and are responsible for the
SCORE sessions at their respective Regional
Meeting as well as the Regional Sessions at the
65
General Assemblies. The RA, as a member of the
SCORE IT, will also help with the SCORE Annual
Working Plan and continuous development of
the research exchange program.
Task Description
• Provide a link between their region and the
SCORE-D, and actively and regularly check
the status of each NMO in their region.
• Share the concerns of NOREs from their
region to the IT to ensure discussion and
participation.
• Support the NOREs in their region in
establishing and developing SCORE in their
NMOs, and improving their SCORE activities.
• Support NOREs in problem solving, receiving
voting rights and improving the Academic
Quality in their NMO.
• Organise regular online meetings with the
NOREs of the region, if necessary, to discuss
common problems faced or other relevant
topics.
• Assist NMOs willing to organize a
Professional and Research Exchange Training
(PRET), in collaboration with the SCORE GA.
• Organize the facilitation of the SCORE
sessions during the Regional Meeting of their
region.
 Send to: ebelect@ifmsa.org
Codes: CAND RE RA [insert Region code: AF, AM, AP, EMR or EU] or CAND RE GA
CF position names: SCORE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCORE General Assistant

• Support the SCORE-D in the preparation development of SCORE.

of the SCORE sessions and organize the
SCORE regional sessions at each GA.
• Actively work in the SCORE IT and the
Regional Team.
• Assist the SCORE-D with the SCORE Annual
Working Plan and complete any tasks
assigned to him/her.
Selection Criteria
• Have experience within SCORE, preferably
be a current or former NORE.
• Be able to attend the Regional Meeting of
their region.
• Preferably be able to attend both General
Assemblies.
• Have extensive knowledge of SCORE
Regulations and the Manual on Research
Exchange.
• Be available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
responding to emails within two days.
• Respect deadlines and be motivated to
improve the region in any possible way.
• Work transparently and take part in
discussions within the SCORE IT.
• Be dedicated to the improvement and
66
• Have good English skills and work effectively
with technologies (f.ex G Suite).
• Be a team player who is ready to help the
rest of the team.
General Assistant
The two main responsibilities of the General
Assistant (GA) will be the constant checking
of the IFMSA Exchange Platform looking out
for errors and possible improvements, and the
development of the capacity building in SCORE.
The GA also has a secretarial function within the
SCORE IT, as he/she will be in charge of taking
minutes during online meetings, compiling the
SCORE IT reports, and assist the SCORE-D
by giving quick consultation, and in case of
task overload. The GA will work closely with
the SCORE-D and the rest of the SCORE IT in
completing the SCORE Annual Working Plan.
Task Description
• Help NOREs with IFMSA Exchange Platform
issues and constantly seek for improvements.
• Be the IT contact person for the capacity
building development within SCORE,
including responsibility towards analyzing,
improving and developing workshops such
as the Training New Exchange Trainers
workshop.
 Send to: ebelect@ifmsa.org
Codes: CAND RE GA or CAND RE IDA
CF position names: SCORE General Assistant
SCORE Internal Development Assistant

• Assist the SCORE-D in achieving the goals
in the Annual Working Plan and the SCORE
Strategic Plan.
• Compile and share the SCORE IT Reports.
• Provide the SCORE-D with any assistance
possible, when properly requested.
• Keep the SCORE-D updated on the progress
of any tasks assigned to him/her.
• Help prepare the SCORE Sessions for General
Assemblies together with the Sessions Team.
• Take minutes and create action points for the
SCORE IT online meetings.
Selection Criteria
• Have extensive experience in SCORE,
preferably be a current or former NORE.
• Preferably have been part of the SCORE
International Team before.
• Be able to attend both General Assemblies.
• Preferably be an Exchange Trainer (have
attended and graduated from the Training
New Exchange Trainers workshop).
• Have extensive knowledge of SCORE
Regulations and the Manual on Research
Exchange.
• Be dedicated to the improvement and
development of SCORE.
67
• Be available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
responding to emails within two days.
• Respect deadlines, work transparently and
take part in every discussion within the
SCORE IT.
• Have good English skills and work effectively
with technologies (f.ex Google Drive).
• Be a team player who is ready to help the
rest of the team.
Internal Development Assistant
For the upcoming term, the SCORE IT will consist
of 1 Internal Development Assistants (IDAs). The
main focus area of the IDAs will be to continue
the development, and finalize the educational
activities that have been started in the past
term, which can be implemented in the NMOs.
Furthermore, the IDA will be tasked with helping
in the collaboration framework with other SCs,
and will work closely with the EDA to strengthen
the initiatives that it works on.
Task Description
• Finalize Educational Activities and Initiatives
in process of development. Join forces with
the External Development Assistant in search
for collaboration from or recognition by
externals.
 Send to: ebelect@ifmsa.org
Codes: CAND RE IDA
CF position names: SCORE Internal Development Assistant
• Analyze the impact of SCORE initiatives and
campaigns during the past term (SCORE
Research Camp, SCORE Awareness
Campaign, Exchanges Week), and seek
improvements to do them in the following
term.
• Analyze the feasibility of the creation of
MOOCs (Massive Online Open Courses),
to provide tools and knowledge to interested
SCOREans located anywhere around the
world, in collaboration with SCOPE.
• Develop collaborations with other Standing
Committees, after proper planning done by
all interested parties.
• Assist the SCORE-D in achieving the goals
in the Annual Working Plan and the SCORE
Strategic Plan.
• Keep the SCORE-D updated on the progress
of any tasks assigned to him/her.
• Help prepare the SCORE Sessions for General
Assemblies together with the Sessions Team.
68
Selection Criteria
• Have extensive experience in SCORE,
preferably be a current or former NORE.
• Preferably be able to attend both General
Assemblies.
• Have extensive knowledge of SCORE
Regulations and the Manual on Research
Exchange.
• Preferably, have participated in the creation
and/or development of previous initiatives
and/or Educational Activities for SCORE.
• Have a basic knowledge about the process
of (medical) research.
• Be available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
responding to emails within two days.
• Respect deadlines, work transparently and
take part in every discussion within the
SCORE IT.
• Be dedicated to the improvement and
development of SCORE.
• Have good English skills and work effectively
with technologies (f.ex G Suite).
• Be a team player who is ready to help the
rest of the team.
 Send to: ebelect@ifmsa.org
Codes: CAND RE EDA
CF position names: SCORE External Development Assistant
External Development Assistant
The External Development Assistant position has
been created to fulfill a void that has existed
in the past terms, due to the lack of bases and
content to work with: strong work in the external
representation and recognition fields. Now that
we have obtained both, it’s time to set this wheel
in motion! This need for external recognition
will be tackled by having the EDA work in two
ways: first, as the main connection between
the SCORE IT and the LME, which will help a
more focused, prepared selection of externals to
try and work with, and secondly, by being the
primary external recognition member of the IT.
Task Description
• Act as the link between the SCORE IT and
the LME.
• Perform an external mapping with help
from the LME, to draft a list of possible
externals, from all 5 regions, that may want
to collaborate with SCORE.
• Obtain external recognition or support of
the Educational Activities created or being
developed by the Internal Development
Assistants.
• Serve as the main collector of the Academic
Recognition of Exchanges obtained by
NMOs and LCs, in the form of the Academic
Recognition Database.
69
• Provide NOREs with updated information
and documents regarding the Academic
Recognition status of SCORE.
• Assist the NOREs in the process of gaining
recognition in collaboration with the RAs and
LME.
• Any other tasks timely assigned by the
SCORE-D, related to SCORE’s external work
(presentation of abstracts, application for
grants, etc.).
• Assist the SCORE-D in achieving the goals
in the Annual Working Plan and the SCORE
Strategic Plan.
• Keep the SCORE-D updated on the progress
of any tasks assigned to him/her.
• Help prepare the SCORE Sessions for General
Assemblies together with the Sessions Team.
Selection Criteria
• Have extensive experience in SCORE,
preferably be a current or former NORE.
• Preferably be able to attend both General
Assemblies.
• Have extensive knowledge of SCORE
Regulations and the Manual on Research
Exchange.
• Have good knowledge about the process of
(medical) research.
 Send to: ebelect@ifmsa.org
Codes: CAND RE EDA
CF position names: SCORE External Development
Assistant

• Preferably, have some experience in the field of advocacy and

obtention of the Academic Recognition.

• Be available for the entire term (October 2018 - September 2019)

and have internet access for frequent online meetings and responding
to emails within two days.

• Respect deadlines, work transparently and take part in every

discussion within the SCORE IT.

• Be dedicated to the improvement and development of SCORE.

• Have good English skills and work effectively with technologies (f.ex
G Suite).

• Be a team player who is ready to help the rest of the team.

I really hope that you’re excited to apply to be part of the SCORE

International Team 2018-2019 since I’m also really excited to embark
on this journey together!

70
Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

71
 Standing Committee On Huamn Rights & Peace (SCORP)

International Team

Introduction
Dearest SCORPions,

Here we are, at the beginning of a new chapter merely the absence of disease or infirmity” we
in our journey. Through the years, we worked cannot talk about health or serve to make people
together locally, nationally and internationally healthy without realizing their human rights and
in order to make this world a place where making sure they live in a peaceful society. As
everyone is free, where peace is established and health students, it is our responsibility to fight
sustained and where human rights are realized for human rights by searching for inequalities
for everyone. Yet despite all the efforts of human to tackle, by working to sustain peace and by
rights advocates like us, despite all the ways our amplifying the voices of others. Luckily, as a
societies and technology has advanced; we are Standing Committee, we have many members
living at times which human rights are violated who work passionately to achieve this. And they
the most. This means our passion, our potential not just need but deserve an International Team
and our work is needed more right now than who can give them their best.
ever. Therefore, I am more than excited to share
Do not hesitate to contact me through idilkina97@
with you the call for the SCORP International
gmail.com if you have any questions.
Team 18-19.
Hugs and glitters,
What does being a member of the SCORP
International Team mean? Well, below this Idil KINA
introduction you will get to read about the SCORP Director 2018-2019
task descriptions of different members of the
International Team but just to summarize, we will
be a team working together to serve SCORPions
from all over the world. We will work with and
assist them tackling the human rights and peace
issues of our world, we will make their work more
visible, build the capacity and make sure medical
students worldwide are able and encouraged to
be involved with human rights and peace.

Since health is defined as “a state of complete

physical, mental and social well-being and not
72
 Send to: ebelect@ifmsa.org
Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Team Structure Task Description

1. Regional Assistant for Africa The following tasks and responsibilities of SCORP
Code: CAND RP RA AF Regional Assistants are outlined in the SCORP
2. Regional Assistant for Americas Standing Committee Regulations (amended in
Code: CAND RP RA AM August 2017) paragraph 3.3.3:

3. Regional Assistant for Asia-Pacific • Provide a link between their region and the
Code: CAND RP RA AP SCORP-D, LRP and rest of IFMSA.

4. Regional Assistant for EMR • Responsibility for recruiting NMOs to

Code: CAND RP RA EMR become SCORP active.
5. Regional Assistant for Europe (2 persons) • Responsibility for planning, facilitating and
Code: CAND RP RA EU following up on SCORP sessions at relevant
6. General Assistant Regional Meeting as well as for the regional
Code: CAND RP GA session of the General Assembly.

7. Development Assistant • Dissemination of SCORP relevant documents,

Code: CAND RP DA
Regional Assistants
Regional Assistants serve as a crucial link
between the national and international as
well as between different NMOs in the same
region. In addition to being part of the SCORP
International Team, Regional Assistants will also
be part of their regional teams and will need to
work collaboratively within both teams. Regional
Assistants are expected to assist and guide the
development and activities of SCORP within
their region.
73
opportunities and calls to members in the
region.
• Actively engaging in supporting NMOs
within the region and helping NORPs to find
motivation, ideas and relevant information
by reporting, investigating and assisting in
solving any SC related problems within the
region.
• Ensuring regular and effective communication
with NORPs within the region.
• Actively searching for NMOs wishing to carry
out international activities (such as capacity
building events or campaigns) and assisting
them with preparations as well as providing
information on procedures, deadlines and
organisational details.
 Send to: ebelect@ifmsa.org
Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

• Acting as a link between different NMOs in actively participate in international events,

the region to ensure collaboratively working small working groups, SCORP policy
within the region and sharing of good documents and external events.
practice and innovative ideas.
• Ensuring members in the region are aware
• Attendance of online meetings for the SCORP of SCORP Activities, how it works and the
International Team, regional team and other IFMSA programs structure.
meetings within the region.
• Participation in some tasks related to
• Fulfilling any tasks requested by SCORP external representation such as National
International Team or the regional team Policy Development follow up with NORPs
related to the role with agreement on all and participation in the creation of SCORP
sides. related policy documents before IFMSA
General Assemblies.
Other tasks:

• Creating a need assessment and regional Selection Criteria

priorities at the start of the term to guide their
• Good command of written and spoken
work.
English
• Collaborating with the SCORP Development
• Good understanding of SCORP and the way
Assistant regarding the capacity building
the Standing Committee works
events within their regions.
• Having a human rights based approach from
• Collaborating with the SCORP General
how you analyze events to how you shape
Assistant on regional campaigns and regional
your work
activities within international campaigns.
• Having the ability to do self reflection and
• Monitoring the activities within their region
identify Human Rights and Peace issues
and making sure that they are adequately
reported to the SCORP IT and the SCORP • Experience in leadership roles and/or high
General Assistant workload management

• Evaluating NMOs’ SCORP Active status and • Experience with Google Drive and other
assisting them to maintain their status. online work platforms

• Encouraging members from their region to • Being open to learn new skills and knowledge
74
 Send to: ebelect@ifmsa.org
Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU] or CAND RP GA
CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCORP General Assistant
in order to implement through the term
• Being available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
responding to emails within two days
• Respecting deadlines and being responsive
• Work transparently and take part in
discussions within the SCORP IT
Additional role specific requirements:
1. Essential:
• Availability to attend the Regional Meeting
of their respective region
• Availability to attend regular SCORP IT
online meetings, progress meetings with
SCORP-D, online meetings with NORPs
within their region as well as Regional Team
online Meetings
• Fluency in English
2. Recommended:
• Availability to attend both General Assemblies
(March 2019 and August 2019)
• Availability to attend pre-regional meeting
and conduct SCORP related workshops if
such opportunity arises
• Fluency in major languages spoken in region
• Regularly updating the SCORP Activities
75 Database and the SCORP Active Map.
General Assistant
The SCORP General Assistant will work mostly
on our campaigns, promote current events as well
as focus on the activities SCORPions conduct. In
many ways, they are the face of SCORP on our
online platforms and responsible for the visibility
of our members’ work. The SCORP General
Assistant will be responsible for coordinating
our publications, updating our SCORP activities
database and linking Activity Coordinators with
Program Coordinators, as well as conducting
activities and campaigns in conjugation with
SCORP related days and theme events.
Task Description
The following tasks and responsibilities of SCORP
Regional Assistants are outlined in the SCORP
Standing Committee Regulations (amended in
August 2017) paragraph 3.3.5:
• Promotion of international activities of
SCORP and ensure regular updates for the
members to increase member participation
and interest.
• Organise International Campaigns
(especially World Human Rights Day, World
Refugee Day, International Peace Day
etc.) and activities to highlight important
international days related to SCORP.
• Increasing the visibility and promotion of
SCORP Activities around the world.
 Send to: ebelect@ifmsa.org
Codes: CAND RP GA
CF position names: SCORP General Assistant
• Publication of the newsletters and
infographics as well as other publications
and communication.
• Attendance of online meetings with the
SCORP International Team as well as one to
one progress meetings with the SCORP-D.
Other Tasks:
• Connect activity coordinators with relevant
Program Coordinators and promote activity
enrollment to IFMSA Programs, act as a
liaison to Program Coordinators.
• Organize SCORP Fairs during General
Assemblies.
• Coordinate with the LRP to increase the
visibility of our Standing Committee.
• Organizing social media channels, assisting
the team with Public Relations issues.
• Assist SCORP-D in building the new SCORP
Strategic Plan.
Selection Criteria
• Good command of written and spoken
English
• Good understanding of SCORP and the way
the Standing Committee works
• Having a human rights based approach from
how you analyze events to how you shape
your work
76
• Having the ability to do self reflection and
identify Human Rights and Peace issues
• Experience in leadership roles and/or high
workload management
• Experience with Google Drive and other
online work platforms
• Being open to learn new skills and knowledge
in order to implement through the term
• Being available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
responding to emails within two days
• Respecting deadlines and being responsive
• Work transparently and take part in
discussions within the SCORP IT
Additional role specific requirements:
1. Essential:
• Fluency in English, particularly in written
form.
• Knowledge of previous SCORP campaigns
such as World Human Rights Day.
• Experience in public relations, promotion
and visibility.
2. Recommended:
• Proficiency in using design tools
• Experience and knowledge of social media
• Experience in using databases
• Availability to attend both General Assemblies
 Send to: ebelect@ifmsa.org
Codes: CAND RP DA
CF position names: SCORP Development Assistant
Development Assistant
The Development Assistant main role is
sustainability and capacity building of members
across the regions.
Task Description
The following tasks and responsibilities of SCORP
Regional Assistants are outlined in the SCORP
Standing Committee Regulations (amended in
August 2018) paragraph 3.3.4:
• Assist the SCORP-D in preparing starter kits,
manuals and regulations for SCORP
• Update and revise resources relevant for
SCORP, such as capacity building materials
• Responsibility for the follow up of TNHRTs
including approving graduation reports and
updating trainers’ certification status under
the supervision of the SCORP D
• Assisting the SCORP International Team with
Capacity Building in their regions including
overseeing SCORP Camp preparations
alongside the SCORP Director
• Together with the RAs encourage NMOs to
established SCORP, as well as assist them
throughout the term with continuity
• Attend Online Meetings for the SCORP
International Team, General Assembly
Sessions Team, and other meetings when
relevant
77
Other tasks:
• Update and revision of SCORP Capacity
Building evaluation methods
• Maintenance and improvement of Human
Rights Trainers online platform
• Coordinate with the LRP to utilize external
resources for internal capacity building
• Working in collaboration with SCORP-D
to identify internal capacity building needs
within the SCORP International Team
• Assist SCORP-D in building the new SCORP
Strategic Plan
Selection Criteria
• Good command of written and spoken
English
• Good understanding of SCORP and the way
the Standing Committee works
• Having a human rights based approach from
how you analyze events to how you shape
your work
• Having the ability to do self reflection and
identify Human Rights and Peace issues
• Experience in leadership roles and/or high
workload management
• Experience with Google Drive and other
online work platforms
• Being open to learn new skills and knowledge
in order to implement through the term
 Send to: ebelect@ifmsa.org
Codes: CAND RP DA
CF position names: SCORP Development Assistant

• Being available for the entire term (October 2018 - September 2019) and have internet access
for frequent online meetings and responding to emails within two days

• Respecting deadlines and being responsive

• Work transparently and take part in discussions within the SCORP IT

Additional role specific requirements: 2. Recommended:

1. Essential: • Human Rights Trainer (has attended and
graduated TNHRT)
• Fluency in English, particularly in written form
• TNT qualified
• Training and/or capacity building experience
• Previous facilitation of an IFMSA workshop,
• Knowledge of capacity building with IFMSA
preferably SCORP related
(e.g. SRT application process, workshop
proposal etc) • Availability to attend both General Assemblies
(March 2019 and August 2019)
• Good organisational skills

Come to be a part of our team and let’s change

the world together!

78

Program Coordinators
Introduction message from VPA
IFMSA Programs still cause a bit of confusion to our
members, even 4 years after implementation. We have
done a lot in that time to adapt them and help our members
understand the structure of Programs and contribute to
their development. This year we had a big leap forward
with the highest number of Activities enrolled and in the
end reported, as well as with the alignment of Programs.
We terminated some Programs and included them in the
newly opened ones, with the hopes of reducing overlap
and making the structure easier to comprehend.
This leaves us with a lot of work on not only maintaining
and improving what was done in recent years, but also
doing Baseline Assessment for the 8 adopted Programs.
With that said, I am hereby opening the call for you to
help the Federation and my work on not only on bringing
the Programs closer to NMOs, but also reflect on our
work as coordinators of this structure and improve it.
A Position of Program Coordinator is perfect for you if
you have previous experience in activity management,
and would like to help Activity Coordinators around
the world improve their work, as well as asses their
mutual impact. Additionally, we will look to improve
collaboration between Program Coordinators and
Standing Committees and help Liaison Officers in their
efforts to present the work done by Activities that were
enrolled in Programs. As a Program Coordinator, you
will become a part of the team of 15 people (including
the Program Support Assistant and me) that will be
working on all of this and more! This is an opportunity
for you to work on reaching the goals of our Programs,
improve them, and at the same time enrich yourself and
meet other exceptional people across the world.
The main criteria, besides motivation, will be the
knowledge of the topic of the Program and experience
in activity management. As we will be looking into
including PCs in work of some Standing Committees
during events, knowledge of the topic is going to be very
79
Different Codes
important, in addition to of course experience in activity
management which will allow you to help our members
in their efforts to organize activities and enroll them in
Programs.
I encourage you before applying to read the following
section that gives a brief introduction to IFMSA Programs
and provides links to some basic documents. Even if you
are already familiar with all of that, a little revision might
give you more ideas for your Plan of Action!
If you have any additional questions, please don’t
hesitate to contact me on nikolicn@outlook.com.
On behalf of The Team of Officials elect,
Nebojsa Nikolic,
VPA-2018/19
What are IFMSA Programs though?
A Program is an umbrella structure for time-bound
Activities that fall under a common topic. An IFMSA
Program is initiated (and terminated) by the General
Assembly. The main goal behind a Program is to measure
the impact of IFMSA and NMO Activities in a specific
area, so as to guide future efforts. Every IFMSA Program
is managed by a Program Coordinator.
Before there were Programs, IFMSA had a structure to
recognize so-called Projects of NMOs. The system had
multiple flaws: the General Assembly had to vote on the
affiliation of Projects individually, after a lengthy and
bureaucratic review process. Many Projects ran over a
long time and little was done to assess their impact on
society.
The Program Structure aims to tackle these flaws.
Inspiration was drawn from IFMSA’s External Partners to
design a structure that both serves the needs of NMOs
and allows for IFMSA to further develop itself.

Program Coordinators
A Program is an umbrella structure for time-bound
Activities that fall under a common topic. An IFMSA
Program is initiated (and terminated) by the General
Assembly. The main goal behind a Program is to measure
the impact of IFMSA and NMO Activities in a specific
area, so as to guide future efforts. Every IFMSA Program
is managed by a Program Coordinator.
Before there were Programs, IFMSA had a structure to
recognize so-called Projects of NMOs. The system had
multiple flaws: the General Assembly had to vote on the
affiliation of Projects individually, after a lengthy and
bureaucratic review process. Many Projects ran over a
long time and little was done to assess their impact on
society.
The Program Structure aims to tackle these flaws.
Inspiration was drawn from IFMSA’s External Partners to
design a structure that both serves the needs of NMOs
and allows for IFMSA to further develop itself.
First of all, the term “Activities” was introduced to describe
every action taken by IFMSA and its NMOs to work
towards IFMSA’s mission and vision. Activities include
Capacity Building, Education, Advocacy, Campaigns,
Research, Third Party Activities.
In order to measure the impact, Activities need to be
affiliated with a Program. This process of affiliation
was designed to be as easy and as straightforward
as possible: first, the Program Coordinator is informed
about an Activity through a process called Enrollment.
It is important for the Activity Coordinator to already
have defined specific objectives, a timeline and
indicators of success for the Activity, so that once it has
been conducted, its impact can actually be measured.
In case the Activity meets the Program’s requirements,
the Program Coordinator approves the affiliation of the
Activity to the Program.
The impact of the Activity is communicated to the
Program Coordinator. This step is called Reporting. Two
different forms are used for the Enrollment and Reporting
of Activities. The responses to these forms are regularly
80
Different Codes
monitored by the Program Coordinators.
All Activities should be enrolled and approved by the
Program Coordinator before they are carried out. This
ensures that Activity Coordinators can benefit from the
experience of the Program Coordinators to improve
their Activity’s design, resource management and
impact evaluation. However, as long as an Activity
meets determined criteria, Enrollment and Reporting are
possible at any given time.
Activity Report forms submitted until the 15th of June are
compiled into the Program’s annual Impact Report that
showcases the Program’s achievements. Program Impact
Reports are presented at each August Meeting and
tabled for adoption.
With this structure, IFMSA aims to provide a simplified
and outcome-oriented system for NMOs and their
members, that can accommodate a wide variety of
Activities. It also aims to equip medical students with
tools to measure their own impact and can be used as a
great platform for NMOs to collaborate amongst each
other.
IFMSA Programs have a lot of potential. Information from
the Impact Report can be used to showcase our Activities
to External Partners. Furthermore, using information from
Activities can be used when applying for grants.
If you are interested to find out more about Programs,
consider reviewing the following materials:
Links:
Program IOGs
Programs Toolkit
PC Manual
Descriptions to Programs on ifmsa.org
 Different Codes

Program Coordinators

IFMSA Programs
• Communicable Diseases
• Environment and Health
• Emergencies, Disaster Risk and Humanitarian Action
• Ethics and Human Rights in Health
• Gender Based Violence
• Healthy Lifestyles and Non-Communicable Diseases
• Health Systems
• HIV/AIDS and other STIs
• Maternal Health and Access to Safe Abortion
• Medical Education Systems
• Mental Health Send to: ebelect@ifmsa.org
Codes and CF positions are also avail-
• Realizing Sexual and Reproductive Health and Rights
able in the Summary at the end of this
• Teaching Medical Skills document

Selection Criteria Task Description

• Availability throughout the term (online
meetings, email responses, General
Assemblies and Regional Meetings)
• Knowledge on IFMSA Programs and their
implementation process
• Experience in activity management, including
management, developing, reporting and
evaluation
• Knowledge on the topic of Program
• Theoretical and practical knowledge in data
collection and statistical analysis
• Willing to establish new collaborations with
IFMSA TO and ITs (mention the specific
initiatives you would like to work in with
Standing Committees)
• Ability to work in multicultural environment
• Prior attendance of IFMSA meeting is
beneficial but not a requirement
• Motivation
81
• Actively participate in the handover process
with your predecessor as well as provide
handover for your successor;
• Review all documents about IFMSA Programs
and the respective Program you’re applying
for, and assist in updating them;
• Actively help with enrollment of Activities into
the Program, and subsequently approve their
affiliation to the respective IFMSA Program;
• Review the activities based on the activity
management resources;
• Help Activity Coordinators with evaluation
and impact assessment;
• Properly follow up on reporting of the
Activities, work with other Program
Coordinators in streamlining Annual Impact
Report structure, and work on Annual Impact
 Program Coordinators

• Actively participate in the handover process with your predecessor

as well as provide handover for your successor;
• Review all documents about IFMSA Programs and the respective
Program you’re applying for, and assist in updating them;
• Actively help with enrollment of Activities into the Program, and
subsequently approve their affiliation to the respective IFMSA
Program;
• Review the activities based on the activity management resources;
• Help Activity Coordinators with evaluation and impact assessment;
• Properly follow up on reporting of the Activities, work with other
Program Coordinators in streamlining Annual Impact Report
structure, and work on Annual Impact Report of the respective
Program to be presented at August Meeting;
• Assist Officials in their work related to your Programs topic, which
might include conducting sessions on Programs topic, campaigns,
help out to prepare sessions if not present at GAs etc;
• Assist Officials in use of Programs data in external representation;
• Work on the promotion of Programs;
• Take part in Competency Module at the beginning of the term;
• Availability for General Assemblies to be present in person or
adequately instruct selected Program Representative to participate
during GAs;
• Availability for online meetings.

82
 Summary
Responsible
Position name to be put in the Candidature Form Relevant Code
Official
VPF Fundraising Assistant to VPF CAND FUND AS
Evaluation Assistant to VPA CAND EV AS
Program Support Assistant to VPA CAND PRG SUP
Program Coordinator for Communicable Diseases CAND PC CD
Program Coordinator for Environment and Health CAND PC EH
Program Coordinator for Ethics and Human Rights in Health CAND PC EHRH
Program Coordinator for Gender Based Violence CAND PC GBV
Program Coordinator for Health Systems CAND PC HS
Program Coordinator for Healthy Lifestyles and Non-Communicable CAND PC HLNCD
VPA Diseases
Program Coordinator for HIV/AIDS and other STIs CAND PC HAS
Program Coordinator for Maternal Health and Access to Safe Abor- CAND PC MHASA
tion
Program Coordinator for Medical Education Systems CAND PC MES
Program Coordinator for Mental Health CAND PC MH
Program Coordinator for Realizing Sexual and Reproductive Health CAND PC RSRHR
and Rights
Program Coordinator for Teaching Medical Skills CAND PC TMS
Capacity Building Regional Assistant for Africa CAND CB RA AF
Capacity Building Regional Assistant for Americas CAND CB RA AM
Capacity Building Regional Assistant for Asia-Pacific CAND CB RA AP
Capacity Building Regional Assistant for EMR CAND CB RA EMR
Capacity Building Regional Assistant for Europe CAND CB RA EU
VPCB
Capacity Building General Assistant CAND CB GA
Capacity Building Education Assistant CAND CB EDA
Capacity Building Resource & Content Assistant CAND CB RCA
Capacity Building Online Training & Technology Assistant CAND CB OTTA
Capacity Building Visualization & Video Assistant CAND CB VIVA
Africa Regional Team General Assistant CAND AF GA
RD Africa Africa Regional Team Development Assistant CAND AF DA
Africa Regional Team Finances Assistant CAND AF FA
Asia-Pacific Regional Team General Assistant CAND AP GA
Asia-Pacific Regional Team Internal Development Assistant CAND AP IDA
RD Asia-Pacific
Asia-Pacific Regional Team External Representation Assistant CAND AP ERA
Asia-Pacific Regional Team Finances Assistant CAND AP FA

83
 Summary
Responsible
Position name to be put in the Candidature Form Relevant Code
Official
Europe Regional Team General Assistant CAND EU GA
RD Europe
Europe Regional Team Fundraising & Development Assistant CAND EU FDA
SCOPH General Assistant CAND PH GA
SCOPH Development Assistant CAND PH DA
SCOPH Regional Assistant for Africa CAND PH RA AF
SCOPH - D SCOPH Regional Assistant for Americas CAND PH RA AM
SCOPH Regional Assistant for Asia-Pacific CAND PH RA AP
SCOPH Regional Assistant for EMR CAND PH RA EMR
SCOPH Regional Assistant for Europe CAND PH RA EU
SCOME General Assistant CAND ME GA
SCOME Development Assistant CAND ME DA
SCOME Regional Assistant for Africa CAND ME RA AF
SCOME - D SCOME Regional Assistant for Americas CAND ME RA AM
SCOME Regional Assistant for Asia-Pacific CAND ME RA AP
SCOME Regional Assistant for EMR CAND ME RA EMR
SCOME Regional Assistant for Europe CAND ME RA EU
SCOPE General Assistant CAND PE GA
SCOPE Internal Development Assistant CAND PE IDA
SCOPE External Development Assistant CAND PE EDA
SCOPE Regional Assistant for Africa CAND PE RA AF
SCOPE - D
SCOPE Regional Assistant for Americas CAND PE RA AM
SCOPE Regional Assistant for Asia-Pacific CAND PE RA AP
SCOPE Regional Assistant for EMR CAND PE RA EMR
SCOPE Regional Assistant for Europe CAND PE RA EU
SCORE General Assistant CAND RE GA
SCORE Internal Development Assistant CAND RE IDA
SCORE External Development Assistant CAND RE EDA
SCORE Regional Assistant for Africa CAND RE RA AF
SCORE - D
SCORE Regional Assistant for Americas CAND RE RA AM
SCORE Regional Assistant for Asia-Pacific CAND RE RA AP
SCORE Regional Assistant for EMR CAND RE RA EMR
SCORE Regional Assistant for Europe CAND RE RA EU

84
 Summary
Responsible
Position name to be put in the Candidature Form Relevant Code
Official
SCORA General Assistant CAND SHR GA
SCORA Development Assistant CAND SHR DA
SCORA Regional Assistant for Africa CAND SHR RA AF
SCORA - D SCORA Regional Assistant for Americas CAND SHR RA AM
SCORA Regional Assistant for Asia-Pacific CAND SHR RA AP
SCORA Regional Assistant for EMR CAND SHR RA EMR
SCORA Regional Assistant for Europe CAND SHR RA EU
SCORP General Assistant CAND RP GA
SCORP Development Assistant CAND RP DA
SCORP Regional Assistant for Africa CAND RP RA AF
SCORP - D SCORP Regional Assistant for Americas CAND RP RA AM
SCORP Regional Assistant for Asia-Pacific CAND RP RA AP
SCORP Regional Assistant for EMR CAND RP RA EMR
SCORP Regional Assistant for Europe CAND RP RA EU

NOTE:
e
st ensure that th
Candidates mu
email contains
subject of their
c o d e c o rr e sp onding to the
th e
ti o n th e y a re a pplying for. All
posi
fo rm a ti o n a b o ut the codes
the in
the call (after
can be found in nd
e sc ri p ti o n o f every position, a
d
at the end).
in the summary

85
Summary
All applicants must make sure that the subject of their email includes the code relevant to the position
they are applying for. This will help us sort the applications and, most importantly, make sure that we
don’t miss any application received.
Applicants interested in a Regional Assistant position, should note the following dates and locations
of the Regional Meetings of 2018-19:

Africa Regional Meeting European Regional Meeting

Ghana Russia
Pre-RM: December 15 - 18, 2018 Pre-RM: April 17 - 20, 2019
RM: December 19 - 22, 2018 RM: April 20 - 24, 2019

Americas’ Regional Meeting Asia-Pacific Regional Meeting

Ecuador Hong Kong
Pre-RM: January 2-5, 2019 Pre-RM: June 20 - 23, 2019
RM: January 6-10, 2019 RM: June 23 - 27, 2019

Eastern Mediterranean Regional Meeting

Oman
Pre-RM: February 3 - 6, 2019
RM: February 6 - 10, 2019

86
Disclaimer

The personally identifiable data that we are collecting through this call is col-
lected only for the purpose that has been stated in each specific section. All the
personal data collected in this call will be deleted after there will no longer be
a use for them. By providing your personal data through processes including,
but not limited to, filling an application document, through your email, within
your work, or through filling a data collection form, you are providing your con-
sent that your data is collected for the previously stated purpose, stored for the
aforementioned length, and processed in the aforementioned manner. You may
find our complete privacy policy here to know more about your rights with your
personal data and how we are handling them. Refusing to provide specific data
or consent for data collection is possible, however as we have mentioned within
our privacy policy, IFMSA may not be able to select, provide, or convey the rel-
evant application or submission for their relevant purpose without these items.

www.ifmsa.org
medical students
87 worldwide
 Dominican Republic (ODEM) Latvia (LaMSA)
Ecuador (AEMPPI) Lebanon (LeMSIC)
Algeria (Le Souk) Egypt (IFMSA-Egypt) Lesotho (LEMSA)
Argentina (IFMSA-Argentina) El Salvador Libya (LMSA) Serbia (IFMSA-Serbia)
Armenia (AMSP) (IFMSA-El Salvador) Lithuania (LiMSA) Sierra Leone (SLEMSA)
Australia (AMSA) Estonia (EstMSA) Luxembourg (ALEM) Singapore (AMSA-Singapore)
Austria (AMSA) Ethiopia (EMSA) Malawi (UMMSA) Slovakia (SloMSA)
Azerbaijan (AzerMDS) Finland (FiMSIC) Malaysia (SMMAMS) Slovenia (SloMSIC)
Bangladesh (BMSS) France (ANEMF) Mali (APS) South Africa (SAMSA)
Belgium (BeMSA) Gambia (UniGaMSA) Malta (MMSA) Spain (IFMSA-Spain)
Bolivia (IFMSA-Bolivia) Georgia (GMSA) Mexico (IFMSA-Mexico) Sweden (IFMSA-Sweden)
Bosnia and Herzegovina Germany (bvmd) Moldova (ASRM) Switzerland (swimsa)
(BoHeMSA) Ghana (FGMSA) Montenegro (MoMSIC) Syrian Arab Republic (SMSA)
Bosnia and Herzegovina - Greece (HelMSIC) Morocco (IFMSA-Morocco) Taiwan (FMS)
Republic of Srpska (SaMSIC) Grenada (IFMSA-Grenada) Namibia (MESANA) Thailand (IFMSA-Thailand)
Brazil (DENEM) Guatemala (IFMSA-Guatemala) Nepal (NMSS) The Former Yougoslav Republic of
Brazil (IFMSA-Brazil) Guinea (AEM) The Netherlands (IFMSA NL) Macedonia (MMSA)
Bulgaria (AMSB) Guyana (GuMSA) Nicaragua (IFMSA-Nicaragua) Tanzania (TaMSA)
Burkina Faso (AEM) Haiti (AHEM) Nigeria (NiMSA) Togo (AEMP)
Burundi (ABEM) Honduras (IFMSA-Honduras) Norway (NMSA) Trinidad and Tobago (TTMSA)
Canada (CFMS) Hungary (HuMSIRC) Oman (MedSCO) Tunisia (Associa-Med)
Canada - Québec Iceland (IMSA-Iceland) Pakistan (IFMSA-Pakistan) Turkey (TurkMSIC)
(IFMSA-Québec) India (MSAI) Palestine (IFMSA-Palestine) Turkey - Northern Cyprus (MSANC)
Catalonia (AECS) Indonesia (CIMSA-ISMKI) Panama (IFMSA-Panama) Uganda (FUMSA)
Chile (IFMSA-Chile) Iraq (IFMSA-Iraq) Paraguay (IFMSA-Paraguay) Ukraine (UMSA)
China (IFMSA-China) Iraq - Kurdistan Peru (IFMSA-Peru) United Arab Emirates (EMSS)
China - Hong Kong (AMSAHK) (IFMSA-Kurdistan) Peru (APEMH) United Kindgom of Great Britan and
Colombia (ASCEMCOL) Ireland (AMSI) Philippines (AMSA-Philippines) Northern Ireland (SfGH-UK)
Costa Rica (ACEM) Israel (FIMS) Poland (IFMSA-Poland) United States of America (AMSA)
Croatia (CroMSIC) Italy (SISM) Portugal (ANEM) Uruguay (IFMSA-Uruguay)
Cyprus (CyMSA) Jamaica (JAMSA) Qatar (QMSA) Uzbekistan (Phenomenon)
Czech Republic (IFMSA CZ) Japan (IFMSA-Japan) Romania (FASMR) Venezuela (FEVESOCEM)
Democratic Republic Jordan (IFMSA-Jo) Russian Federation (HCCM) Yemen (NAMS)
of the Congo (MSA-DRC) Kazakhstan (KazMSA) Russian Federation - Republic of Zimbabwe (ZimSA)
Denmark (IMCC) Kenya (MSAKE) Tatarstan (TaMSA)
Korea (KMSA) Rwanda (MEDSAR)
Kosovo (KOMS) Saint Lucia (IFMSA-Saint Lucia)
Kuwait (KuMSA) Senegal (FNESS)

www.ifmsa.org
medical students
88 worldwide