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5 - Special Procurement Cycles PDF
5 - Special Procurement Cycles PDF
Special Procurement cycles, means the procurement cycle with some variation from the normal.
In MM, we have following special procurement cycles.
Based on Account Assignment Category in PO
• Procurement for Stock
• Procurement for consumption
Based on Item Categories
• Subcontracting
• Consignment
• Service Procurement
• Pipeline
• Stock transfer
Procurement for Stock:
This is the most standard form of procurement type without any deviation from the standard procurement process.
Specialty of this cycle
Procurement for stock in simple terms means the material procured goes into stock
Material Master is must as the stock is to be updated for a particular material
No account assignment mentioned in the PO i.e. Account Assignment is Blank i.e. Standard (Account
assignment category Standard is denoted by blank in SAP)
After GR, Material Stock and value is updated. This can be seen in the Material Master Accounting View or
stock overview transaction (MMBE)
Step 1 – Crate PO
Create PO with account assignment category blank. (Transaction Code – ME21N)
Note: in PO, before the material code there are two columns Account Assignment Category and Item
Category. For the procurement for stock, account assignment category is taken as blank i.e. standard
Give the details and save the PO.
Step 2 – Goods Receipt for Purchase Order
To check the qty and value update in Material master, we can record the initial status in Material Master
Material Master accounting view has the details of material stock quantity and value (Transaction Code
MM03)
Also the stock status can be seen in MMBE Transaction
Post the Goods receipt (Transaction Code- MIGO) and compare the sock and value status in Material
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Material Master Display (MM03) – Accounting View
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Goods Receipt for Purchase Order – Transaction MIGO
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Procurement for Consumption:
Material Master is optional
Account assignment is mandatory
Stock is not updated in material master or stock overview transaction
Step 1 – Create PO
Create PO with account assignment category
In the account assignment column we mention account assignment category and in account assignment tab, we
mention the details of account assignment like cost center no. etc
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Goods receipt is done against Purchase Order in Transaction code MIGO.
Post the Goods Receipt
Check the stock status in Material Master and MMBE transaction. After this GR, stock and value is not updated and
thus posted direct to consumption
Subcontracting Cycle:
Subcontracting is a process where we provide raw material to vendor for processing on labor charges and
vendor will give the finished goods after processing
Raw material supplied to vendor is a special stock type “O”.
This is a material owned by us lying in vendor’s premises
This material is still valuated in our inventory and can be seen in the plant stock
For the subcontracting finished goods must have BOM (Bill of Material) in system
If some other material is generated along with finished good, then it called as Byproduct ex. scrap
By products are entered as negative items in BOM.
BOM is mainly in PP module and transaction codes for BOM are CS01 – Create, CS02 – Change, CS03 –
Display
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Material BOM
In the above example, Material 100-114 is a by product and entered as negative qty
Info record with category subcontracting will be used in the PO Subcontracting cycle.
Step 1: PO Creation:
In the PO Item category is taken as L i.e. Subcontracting
PO is created for the Finished goods that vendor will supply
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In Material Details Tab of item details section, we can see the button components & explode BOM
Click on the components list to see the list of raw materials required to be given to vendor
It is also possible to procure a raw material from another vendor and ship it directly to the subcontracting
vendor instead of taking it in our company and then sending it to subcontracting vendor
For this create a normal PO (Item Category – Blank) to the supplier vendor and in delivery address tab of item
details section of PO, give the vendor code to which the material is to be sent. If the material is to be sent as
raw material as subcontracting, then check the SC Vendor as shown below
After the Goods Receipt of this PO, material will be added to the subcontracting stock provided to vendor
Step 2: Issue Raw Material to Vendor
After the PO is crated, we will issue raw material to the sub contractor
This is done by transaction ME2O
In this transaction we can give either raw material list or finished goods list for selection
We can provide material in excess quantity than the BOM quantity
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In the above example, for component 100-112, actual requirement as per PO qty and BOM Calculation is 20
Pcs. But 90 quantity is already issued to vendor and hence system is showing as 70 quantity in excess in green
color. This is possible when we have issued excess raw material to vendor earlier
For the second item, there is no sub contracting stock with vendor i.e. 0 Qty. Actual BOM requirement is 30
PCs and hence system is showing 30 qty as red
Select the items and click on post goods issue button in the application toolbar
Following dialog box will appear for raw material issue
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Material is issued to the vendor by movement type 541.
Enter the quantity to be issued and click on continue
After goods issue, system will display a message as below
System will generate a material document in the background for the goods issue
Stock of components supplied to vendors is a special stock referred by type “O”
This stock can be seen in stock overview transaction MMBE as shown below
To see the details of the vendor to whom the material is supplied, double click on the line
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In the above screen we can see that the finished goods are inwarded by movement type 101. Raw material is
consumed by movement type 543. By products, which were mentioned as negative qty in PO are generated by
movement type 545
Post the goods receipt.
There is no difference in invoice processing is same as normal cycle in MIRO
This will complete the subcontracting procurement cycle
Consignment Cycle:
Consignment is a stock owned by vendor but lying in our premises.
This stock is not valuated in our inventory. Only when we transfer the material from consignment to own
stock for use, then only it is valuated in our inventory and payment liability is generated
Consignment stock is a special stock in SAP indicated by “K”
Step 1: Info Record
For the consignment process, Info record of the category must exist for standard purchasing organization
assigned to plant
All the rate and tax information (tax code) must be available in info record purchasing dat
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Step 2: Create PO
Create a PO with Item category as “K” – Consignment
In the consignment PO, net price is zero and there will not be any conditions tab. Because, the material is not
valuated in our stock after GR for the PO
In the GR, special stock indicator K is updated. This will post the quantity to consignment stock
This special stock can be seen in MMBE transaction
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To see the details of consignment stock, double click on the line. It will display the vendor wise stock of the
consignment material
At the time of goods receipt, material is not valuated in our inventory i.e. stock value does not increases. No
payment liability generated and no accounting document generated
Step 4: Transfer posting consignment to own
When we require the material, we do transfer posting from consignment to own stock in MIGO transaction by
material movement type 411 as shown below
In the MIGO transaction Select transfer posting Others as shown in above figure
Movement type is 411 and special stock is K
We also enter the vendor whose material we are transferring
Post the documents
This time the material transferred is valuated in our inventory and liability is generated. Accounting document
is generated and stock value increases
Step 5: Consignment Settlement
In the consignment, vendor does not send individual invoice for each transfer posting, but we post an
accounting document for transfer postings
This is done by transaction MRKO
Both consignment & pipeline deliveries are settled by this transaction. We select the appropriate option i.e.
consignment or pipeline or both
There are two modes to run the transaction display and settle. Display will just display if any error is there or
not. Settle will actually post the accounting document
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Display Mode
Run the transaction again in settle mode and check the accounting document posted.
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Pipeline Cycle
Pipeline is a material which directly flows into process
Materials of this type has material type PIPE
There is no PO, No Goods Receipt, No stock for these materials
Example for understanding can be taken of electricity or Corporation water line. In this we need not create a
PO or keep the material in stock. We only record the consumption and pay accordingly.
We only record the consumption. In MIGO transaction, special stock type is “P”
All the rate and tax info is stored in info records. Info record category for this is Pipeline
Step 1: Info Record
Info record category Pipeline must be created
All rate and tax information must exist in info record or else it will give error in settlement
Purchasing organization for this is standard Purchasing organization assigned to plant in enterprise structure
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Post the goods issue
Step 3: Pipeline settlement
Pipeline deliveries are settled with the transaction MRKO. Same as consignment material
In this transaction select pipeline and give other selection criteria and post the document
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Service Procurement:
Service procurement is the procurement of services.
Service procurement in SAP happens in following steps
Step 1: Create PO
In PO there will always be account assignment category because service can not be stored physically and it is
always consumption. Hence account assignment category in PO is always present.
Item category used in PO is “D” i.e. services
For the example given below, we have taken account assignment category as K i.e. cost center and item
category as D i.e. services
After entering the header level details, we need to select services from PO. For this click on the service
selection button at the bottom of the screen.
A pop up will appear selecting the PO no. Click on continue.
Next screen will show the services available in PO. Select the services and click on copy services
button in the application toolbar.
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After copying the required services in SES, we can change the quantity of the individual services and then
save the SES
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SES Created is also updated in Purchased Order History Tab in PO
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