MINISTRY OF EDUCATION Office of the Principal Secretary, State Department of Basic Education Telegrams: "EDUCATION", Nai PRINCIPAL SECRETARY Telephoe: Nairobi 338581 10G00 HOUSE" Fax No 254221887 HARAMBEE AVENUE Email: ps@edcationgo.he P.0. BOX 30040, When celying plese gabe ‘NAIROBI ‘MOE. HQS/3/13/3 19 October, 2017 Ret No, ee Regional Coordinators of Education All County Directors Education All Sub-County Directors Oificers All Principals of Public Secondary Schools (GUIDELINES FOR THE IMPLEMENTATION OF FREE DAY SECONDARY EDUCATION Provision of quality basic education has been a priority of the Kenya Gove independence, as stipulated in relevant policy documents, including Kenya Visio the Basic Education Act, 2013. The Kenya Constitution, 2010 and the Basic Education Act, 2013 recognize education as a basic human right and decroe that it be free and compulsory. 1.0 CAPITATION TO SCHOOLS 1.1 Free Day Secondary Education Im the past the government has met part of Free Day Secondary Edueation paying KSh. 12,870.00 per child per year. In order to ensure a 100% transition for all learners and remove the burden from parents, the parent component of KSh 9,874 has been taken up by ‘the government and as such learmers in day schools will not pay any schoo! fees. All learners in public schools will now receive KSh.22,244.00 wes. January 2018 as broken dawn in table 1 below: “Teaching learning n Repairs, maintenance and improvement Toca feavel and transport Amiistation Coss Flectricity, Water and consorvaney (WO) Personnel emolanent PE) ‘Medieal-and insurance “Top up. 0 o 0. 0. Asivty fees 0. oO 0. 0. oO. TToal school fees‘The first disbursement in December and subsequent dishursements are in April and August « each year or as resources flow from the Treasury, The dishurstient will be in the 50:30:20 Government subsidy is disbursed to public schools under the following conditions: The school must be duly registered and headed by a TSC appointed principal (62) The school must submit accurate and upto date enrolment data ‘The school must submit the relevant bank accounts to MOR i) All bank accounts operated by the school must be registered with MOE at all its level NB: Activity fee caters for schoo! organized co-curricular activities, while subcownty, county, regional and nation! level activities will continue to be eatered for by the Ministry headuuauers, based on an annual budget prepared by the Directors of Quality Assurance and Standards. Under the Operation account, schools may seek authority from the CEBs to vite savings or surplus funds from one item to another when itis absolutely necessary but the same does nol apply for tuition account except for items within the Vote head e., text books and laboratory equipment or chalk, 1.2 BOARDING SCHOOL FEES STRUCTURE ‘earners in boarding schools will each get from the government similar capitation to those in day schools. In order to meet the cost of boarding, fees applicable to different categories of schools ard location as detailed in tables 2,3 and 4 below. ‘The Boarding funds should be distributed as follows: “Table schools fos sructure- category A “Teaching, leaning matenals an exams | 4,792.00 o. 4,192.00 Boarding Equipment and Stores o SZ 38500 [82,585.00 Repairs, maintenance and iniprovenent | 158600 7,960.00 [4584600 Local travel and sport 1885.00 ,621,00 [3454.00 ‘Adminstration costs 1572.00 51600 [5,088.00 Electricity, Water and conservancy ey 8,151.00 6302.00. | 9,458.00 Activity Tees T2600 7s 205400 Personnel emalament 3.75.00. BOTZOO [11,727.00 ‘Medical and insurance 1,999.00 ol 7,998.00 “Toal school fees 22,244.00. 3S 55400_—_| 75,798.00 “Galegory A schools anc all Neon schools and ext Couiy schools nt te Falowin towns Nairobi, Mombase, Nakeur, Kisumu and Ekdoret Table 8: schools fs structure- cat “Teaching leaming materials and exams. Boarding Equipment and Stores Repairs, maintenance and improvement Tocal vel and Weng ‘Administration costs Hlectrcity, Water and conservancy EW) Activity fees, Personnel enohument ‘Medical and insurance 1,999.00 0 1,999.00 “Tolal school fees 22,244.00 | 40,585.00 | 62,779.00. Category D schools are boarding schools ancl extra county schools in other areas 4,792.00 2 138600 1885.00 1572.00 3.151.00. 7.25600 3,755.00. o ZF ISTO, 2,400.00. 650, 185000 4,900.00 150 3,100.00, 4,192.00 27,385.00 4256.00 2185,007 3.422.007 5,051.00 7.40600 "S855,00-1.3 SPECIAL NEEDS SCHOOLS Special Needs Secondary Education caters for learners with impairment ¢ . visual, physical, hearing and mental. The government has enhanced capitation to KSh 57,574.00 distributed in the fees steucture below. ‘Table 4: Special Needs Fees Structure ‘Government Total Teaching eamang materials and cam — [4,792.00 4.79200, Tord Equipment and Store 25.200.05 3010.00 Repu, nulnienance and improvement —[ 7.85.00 886.00 cal raved and 1835.00 1533.00 Administration costs 1.57200 1572.00 Hisiiity, Water and conservancy OWO)_[5,151,00 EXEC Acti fees 725600 1,256.00 Personnel emolument 5755.00, 5755.00, ‘Medical and Insirice 1,899.00 1,999.00 “Top Up 12,510.05, 12,510.00 “Total: 57,974.00 764.00 “To cater for assistive devices and any additional pers 2.0 BANK ACCOUNTS ‘To ensure accountability and smooth implementation of the ESE programme, all schools are required to operate the following bank accounts: nel need ‘Tuition account: only tuition funds shall be deposited into his bank account and all payments should be strictly by cheques. These funds must be utilized for the procurement of teaching, and learning material (ILMs) only. Operational Account: - This account is to be used for the disbursement of Government suubsidies except the tuition. AA Saving Account: under the Boarding Account Cash Book for holding collections not for immediate use, Boarding Account: - This account will hold funds paid by parents for boarding related expenses. School Infrastructure Account: - for infrastructure grants from GoK 2.1 Operational procedures In addition to the above, the following procedures are required: ) Each account must have a separate cash book b) All schools must acknowledge the receipt of funds by a letler to the Ministry of Education ©) A receipt is issued to every learner for the capitation amount received for every ‘anche. ) Schools must post on their notice boards the amounts received. ©) Schools have the freedom to operate a fourth bank account to cater for development funds, 1) No vitement is authorized from the Tuition Account, =r: