A CASE STUDY OF

SALAMAN INSTITUTE BILLING SYSTEM

PREPARED BY : KEY HARKEN CRUSPERO

NIÑO ANGELO TABON
INTRODUCTION

Salaman Institute is currently using a manual way of recording, computing and storing the
accounts of the students. The basic information of the students which includes the name, address,
year is written in a form and the total assessment for the tuition fees. The cashier will copy the
name of the student, year, section, the current school year and the total assessment. To take the
Examination, the students are not allowed to pay his/her tuition fee every grading period. Paying
tuition fee is a burden for both the students and the cashier due to the current manual system. The
cashier will have to look the accounts book where the account of the student is written.
Since it written in the accounts book, it takes lots of take to get the record of a particular
student. Once the cashier found the accounts book, the cashier will write the payment received
from the students to update the account. This is done using a calculator. Using manual computation
sometimes causes an error. At the end of the day, the cashier will have to make a list and summary
of the total collection of tuition fees. This is another difficult task to handle using manual system
especially if there are lots of transactions that needs to be summarized. The summary of the
collection will be submitted to the admin for verification.

STATEMENT OF THE PROBLEM

The Salaman Institute’s Cashier’s job is to write a receipt of the payment made by the
students and fill out an enrolment form that states how much the student paid with past transactions
and calculates how much is the remaining balance. The system must answer the ff. Problems
mainly:
1. How secure the personal accounts of the students are?
2. How secure the money that the students paid is?
3. How fast the transaction is being processed?

OBJECTIVES

The system aims to:

1. Secure the personal accounts of the students in a database.
2. Timely monitor how much money the system has processed.
3. To be able to know how the system changed the manual billing process.