Professional Documents
Culture Documents
WWW Avaspa It
WWW Avaspa It
WWW Avaspa It
1.11 Do you have a written statement for your Health, Safety and Environmental policy
Please provide a copy
Yes, AVA has a written statement for its Health, Safety and Environmental policy ( copy here attached)
1.12 How is the safety policy communicated to employees
Please give details and methods of how this is achieved
AVA policy is communicated to all employees by several media: posted on bulletin boards in
head-offices, periodic meetings, newsletters, e-mail, or by any other medium required.
Policy document is distributed also to AVA customers and suppliers. Policy document is also available on
AVA’s website (www.avaspa.it)
Any possible change of the safety policy is brought to the notice of AVA employees whenever required both,
by displaying the concerned document and, by organizing a safety meeting with all the employees.
1.13 Is senior management accountable for HSE performance
Please give details how this is practiced, including personal objectives
Management is responsible for ensuring that Company’s health and safety statements comply with by all
they ensure that all efforts necessary to maintain safety and good working practices are carried out
Management participates to periodic meetings and reviews. The General Manager manages the whole
HSE-Q system. He establishes objectives, targets and programs and approves HSE-Q system
documentation (policies, procedures, work instructions);he guarantees and controls that all activities
are executed respecting all the procedures and in compliance with local legislation.
All senior management, responsible for further HSE system implementation, participate to periodic
Every three months all the HSEQ data are collected in a Report analyzed during a meeting and at least
once a year; all the managers are involved in the management review .
2 EMERGENCY RESPONSE PROCEDURES
2.11 Do you have an emergency response plan; Yes, AVA has an emergency response plan
2.12 Please provide list of procedures
AVA has some procedures in place for the emergency situations such as: PR-HSE-01: Accidents emergency
transportation of AVA products, PR-HSE-02: Accidents during work day, PR-HSE-11: Emergency first aid,
PR-HSE-14: Emergency response procedure.
2.13 Describe how emergency preparedness is maintained and the command structure in case of
emergency
Emergency preparedness is maintained by performing periodic drills (using different scenarios) to test the
effectiveness of the personnel reaction in case of emergency ( e.g. injured person evacuation, big products
spillages, etc.). Bill stations are available and displayed in visible places inside the company, establishing
personnel involved in case of emergency and responsibilities by departments.
3 BASIC SAFETY RULES (SAFETY MANUAL)
3.11 List your HSE procedure manual(s)
Please provide a copy
The list of AVA HSE procedures is attached to the HSE Manual (see here attached copy).
3.12 Do you have a written working practices and safety manual covering such things as:
scaffolding, lifting, heavy equipment, chemical handling, working at heights, safe driving or
excavation. Please provide a copy
The HSE issues listed here above are covered by the AVA HSE procedures listed inside the here attached
HSE Manual (see here attached copy)
3.13 What arrangements does your company have for combating road and vehicle accidents
To combat the road and vehicle incidents AVA is giving to all its drivers’ defensive driving training and has
implemented a Drive Right system for its fleet of vehicles. In house CPR an AED: Chain of Survival & Off
Piste driving training are done for the drivers too; First Aid training sessions are also organized. Transportation
are periodically audited. PR-HSE-17: Journey management procedure is also in place.
3.14 Who is responsible for updating and controlling the Safety manual
The responsible for updating and controlling the Safety manual is the HSE Coordinator of AVA Algeria.
3.15 What is the date of the current version
The date of the current version is the 4th of February, 2010.
3.16 How often are the procedures reviewed.
The procedures are periodically reviewed by the HSE Coordinator and in any case after any accident
occurrence and/or major legislation or specific technology changes.
How is the Manual made readily available to all operational employees; the HSE Manual is made ready
3.17 available to all operational employees in AVA’s intranet system.
Please provide details on the process for auditing staff and to ensure compliance: AVA has a documented
auditing procedure describing the process for auditing
staff and to ensure compliance ( PR-SYS-03: Internal Audit Procedure) as well as different forms to be used
for the same purpose ( audit).
3.18 Please provide information how you will manage Algerian HSE regulatory & legal compliance:
The Algerian HSE regulatory & legal compliance is managed as per the item 2 (Norms and Regulations
Applicable) of the AVA Algeria Quality Management Manual (QMSM-00-01-FR: Quality Management System
Manual). Besides, periodically the Algerian regulatory & legal compliance is checked by the QHSE
Department.
4 ACCIDENT REPORTING AND INVESTIGATION PROCEDURE
4.11 Do you have a procedure for the reporting, investigation and follow up of accidents,
dangerous occurences or occupational illnesses
Please attach procedure and provide details on the filing system or database that is used
AVA has a procedure for the reporting, investigation and follow up of accidents dangerous occurrences or
occupational illnesses ( see the here attached, PR-HSE-02: Accidents during work day procedure and the
FO-PR-HSE-02-04 Event Report form to be filled in case of accident, near miss or dangerous occurrence)
4.12 Are the results of accidents investigations communicated to the workers
Please give details including also periodicity of update, alert system
The findings following an investigation or a relevant incident occurring elsewhere in the Company are
discussed at the next safety meeting and corrective action taken where appropriate. Copies of completed
investigation reports or of the relevant incident report are submitted to the General Manager. The safety
alerts system is used in AVA group too; if one of the branches has a work incident or an unsafe condition,
the HSE Coordinator send a safety alert to all the HSE Coordinators of the group
4.13 Please provide copies of investigations reports for the last 12 months
Copies of investigations reports for the last 12 months are here attached (Event Reports of 16/04/2010
& 10/05/2010).
4.14 Please attach your accident / incident reporting and investigation procedure
Please see the here attached, PR-HSE-02: Accidents during work day procedure describing the
accident/incident reporting and investigation procedure.
5 EMPLOYEE ORIENTATION PROCEDURE
5.11 Do you have an HSE Orientation training program for new hires, newly hired or promoted
Supervisors
The new hires, newly hired or promoted supervisors are given a safety induction before effectively
entering the company’s premises
5.12
Describe the content of the program, length of the program and who delivers the information: To ensure
required knowledge to carry out their work activity safely the safety induction is done as well as the In house
such as: AVA QHSE Policy, PPE, Chemical handling, Journey management, Driving safety, Emergency
detailed /specific training is then given as per the specific job description of each employee. The training
on the specific personnel category and the training program is given by the HSE Responsible.
6 SAFETY MEETING PROGRAM
6.11
Do you organize in house safety meetings. Yes, AVA organizes in house safety meetings such as: pre tour,
pre job safety meetings and weekly meetings. In-house safety training is held for all the employees with
a frequency of one year and training certificates are released for the trainees
6.12
Please describe the frequency, attendance and topics; these safety meetings are attended by all the base
personnel and are organized on daily and weekly basis. The HSE discussed topics are well before
scheduled (e.g. PPE, Waste management, Emergency procedures, etc.).
6.13 Do you organize campaigns to stimulate safe working practices
Please give details
To stimulate safe working practices a safety incentive program is in place. For instance, the best HSE
contribution of the week and of the month is rewarded by the company by giving a prize to the winner.
7 HSE COMPETENCE & TRAINING PROGRAM
7.11 What safety training is given to your employees
Please provide details and examples including providers
In-house safety training is held for all the employees with a frequency of one year and training certificates
are released for these trainees. More specialized training such as First Aid, Defensive driving, Fire Fighting)
is given outside the company using specialized trainers (e.g. Naftogas, Civil Protection, etc.)
7.12 Do you undertake specific job safety analysis to determine training and
competence requirements. Please provide details and examples
Yes, to determine training and competence requirements, specific job safety analysis are undertaken (please
attached some JSA examples).
7.13 Have the workers who will undertake specific work received formal training in safe working
practices and in the use of protective equipment relating to the potential hazards of the work
Please provide details
Yes, the workers who will undertake specific work are receiving formal training in safe working practices
and in the use of protective equipment relating to the potential hazards of the work. Besides the In house
training using specific HSE topics for these potential hazards of the work (PPE to be used is included),
pre tour and/or pre job safety meetings are organized for any hazardous operation to be performed
specifying which are the hazards and PPE and equipment to be used to reduce the possible encountered
hazards to a reasonable/acceptable residual risk for the operators and equipment.
7.14 Do your company supervisors attend specific supervisory training or induction courses.
Yes, the company’s supervisors are attending specific supervisory training or induction courses according
to their specific tasks described by their job descriptions. This is done both, internally and outside training
using external qualified trainers.
7.15 How does your company select and train people to be competent to do their jobs.
AVA selects and train people to be competent to do their jobs using specific procedures for personnel
selection, recruiting and training. Besides, AVA has a competency training scheme for its employees
consisting in training (trainer’s evaluation included) evaluation done both, immediately after performing
the training and after a certain period of time (minimum three months).
8 SAFETY INSPECTION PROGRAM
8.11 Do you consider safety inspections / audits of your operations
If so, at what frequency and how are unsafe acts and conditions resolved
Yes, AVA has an inspection program of its operations; every rig is inspected at least once per month using
specific check lists and the findings are included into the inspection report and distributed to the involved
departments for settling the disclosed problems (unsafe acts and conditions, equipment and materials linked
possible failures) .
8.12 Do you run a Behavioural Safety program
Please provide details
Yes, AVA runs a Behavior Safety program mainly based on the personnel training using the identification
of the unsafe acts &unsafe behaviors, results of the previous working accidents and feedback for moving
away from unsafe behavior of its personnel.
8.13 What arrangements are there for converting observations into actions
For converting observations into actions, the personnel is -first, aware about the noticed unsafe acts and/or
unsafe behaviors then, the same personnel is trained /explained how to safely work in order to move away
from unsafe behavior. Meanwhile, observations are done to check for compliance with the requirements and
feed back provided to the top management.
.
9 PROFESSIONAL HSE SUPPORT
9.11 Do you have an HSE organization
Please provide the organization chart for the WORK and a description of responsibilities.
The preliminary organization chart for the WORK is here attached; for the description of responsibilities,
please see the here attached Preliminary QHSE Plan.
9.12 Who is the most senior person for coordinating HSE matters related to the WORK
What is his experience. Please provide CV and also details on his back to back
The most senior person for coordinating HSE matters related to the WORK is the HSEQ Coordinator
(Rolea Valentin). Details about his experience and formal safety qualifications can be found inside the here
attached CVs.
9.13 What type of HSE qualifications does your staff have
Please describe
The HSE qualifications of the AVA Algeria staff are including the HSE Responsible and HSE Engineers
specific qualification worldwide accepted. They have an HSE experience of at least two years and they are
trained at mainly for the following HSE issues: PPE, Environmental issues, Driving safety, Work on height,
Emergency evacuation, Fire fighting, First aid, PTW/LOTO, etc.
10 HAZARDS & EFFECTS MANAGEMENT
10.11 What procedures do you follow for identification, assessment, control & mitigation
of hazards and effects
AVA has in place an integrated QHSE management system including documentation regarding the
identification, assessment, control & mitigation of hazards and effects. The process starts by the
identification and assessment of the main HSE aspects (PR-HSE-08). At the same time, HSE audits and
inspections are periodically performed and findings analysed by the involved departments and
management. Corrective and preventive action is then established and practical application and
compliance is also checked with the occasion of the next inspections and audits and feedback
requirements of the contracts. It has also a control system to ensure that any equipment, material, product
consumable, mobilized or utilized for the services fully comply with the HSE and quality requirements of
the contracts.
Before any subcontracting organization is permitted to perform any works for Company they must submit
their Safety Manual for approval, to establish that their document and Company policies conforms with
that of Company expects that all of its Sub-Contractors' personnel comply with the health, safety and
environment interests of Company as well as those of Client. Company is responsible for every one of its
The Health, Safety and Environmental Plan have to be presented and approved prior to any sub-contract
works commencement.
16.12 Do you have procedures for the control of the safety performance of a sub-contractor
Please give details
To control the safety performances of its sub-contractors, periodically one AVA Representative performs
inspections of the sub- contractors and depending on the findings; AVA will notify the Sub-Contractor
verbally and in writing of any non-compliance with safety requirements of contract. The Sub-Contractor
If the Sub-Contractor fails to take corrective action, the Company Representative will have the right to
stop all or part of the work until satisfactory corrective action has been taken.
16.13 Please provide the names of any third party or subcontractors that you intend to
utilise during the execution of the CONTRACT
AVA doesn’t intend to use any third party or subcontractors to utilize during the execution of the CONTRACT
excepting some transporting companies
17 OTHER
17.11 Do your employees for the WORK read, write and understand French and Arabic
Yes, all AVA ‘s employees for the WORK read, write and understand at least French and Arabic
17.12 What language will you use to communicate with employees to safely complete the WORK
The language AVA will use to communicate with employees to safely complete the WORK will be either
French, Arabic or English
17.13 Do any of your employee for the WORK suffer from chronic medical conditions
requiring control by administration of medication
None of AVA employees for the WORK suffers from chronic medical conditions
17.14 Please provide the details of any significant HSE achievements or awards
AVA Algeria is part of the AVA Group and its mother company – AVA Spa, has been certified by a third
party (DNV) for an integrated QHSE Management system including the following certifications:
ISO 9001,
ISO 14001,
ISO 27001
OHSAS 18001
AVA Algeria has been certified for the ISO 9001:2008 standard ( by SGS) and is continuously improving
an integrated quality, environment, health and safety management system based on proper planning,
implementation, monitoring and review to ensure compliance with applicable management system