SCC – HAY JOB PROFILE

1 JOB TITLE

Job Title: Policy Officer, Reports Director of

to: SASIG
Strategic Aviation Special Interest Group
(SASIG)
Service: Environment Date: 16 December
2009

Position 20059142
no.:

2 JOB PURPOSE

To undertake technical activities for SASIG.

To support the SASIG membership to deliver the agreed priorities.
To ensure the efficient processing of administrative and transactional tasks.

3 PRINCIPAL ACCOUNTABILITIES

1 Provide technical support to the Director and the SASIG membership. Activities
include:
• Researching websites (including DeHavilland Information Services Ltd.),
hard copy, and media sources for items of aviation interest;
• Maintaining an awareness of current aviation issues/initiatives;
• Advising on Parliamentary timetables, both for England and the EU;
• Drafting technical information notes and topic-based reports;
• Drafting responses to consultations on strategic aviation topics.

2 Provide marketing and publicity support to the Director and the SASIG membership.
Activities include:
• Assisting in the production of press releases;
• Uploading reports/news items on the SASIG website;
• Producing and updating publicity materials, such as Powerpoint
presentations, printed material, etc.;
• Collating membership profiles as and when necessary to aid recruitment
and retention of member authorities.
3 Maintain content on the SASIG website on behalf of the membership.

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4 Provide administrative support to the Director and the SASIG membership. Activities
include:
• Collating and despatching agendas and reports, liaising with the Local
Government Association as appropriate;
• Assisting in the preparation of reports and project documentation;
• Dealing with routine correspondence;
• Organising meetings and events;
• Maintaining electronic records and filing systems;
• Distributing mail, and arranging deliveries and couriers.

5 Submit requests for purchase orders to be raised for SASIG and ensure appropriate
availability of goods and services.
6 Coordinate with the Environment Service Finance Super Users in relation to financial
processes, implement changes as necessary, and update the SASIG Director.
Routine activities include:
• Submitting requests that orders be raised;
• Submitting requests that received goods and services be receipted;
• Producing monthly budget monitoring reports for the SASIG Director.

7 Monitor and manage SASIG’s budget, ensuring compliance with Surrey County
Council’s financial procedures, advising on the apportionment between member
authorities and seeking to increase SASIG’s membership.
Contribute to the continuous improvement of the SASIG office team, working with the
8
Director.
9 Familiarise, uphold and promote the aims of the council’s Equality and Diversity
policies in the course of day-to-day work.

4 COMPETENCY AREA
The numbered levels in this section relate to an internally derived Surrey
County Council hierarchy. The phrases indicate the approach required for
this post.
Level
1 Providing Direction 6
Contribute to planning activities to provide positive benefits for Surrey’s
residents.
2 Managing Self and Personal Skills 6
Engage in performance reviews and develop personal resources to
achieve performance objectives.
3 Using Resources 6

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Use resources efficiently and in accordance with SCC policy and

procedures.
4 Facilitating Change 6
Engage with consultation and change initiatives to ensure performance
improvements are achieved.
5 Working with People 6
Collaborate with others to ensure effective services are delivered.

6 Achieving Results 6
Work with stakeholders to resolve problems.
Bring unresolved problems to the attention of managers.

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5 WORK CONTEXT

1 SASIG is a freestanding but small organisation although the Director and the staff
based at County Hall are 'administered' by the County Council. The Head of
Environment has the oversight of SASIG and the ultimate financial responsibility,
whilst the Acting Planning Manager provides the day-to-day advice on activities such
as pay, leave and personnel issues.
2 SASIG is essentially a campaigning organisation that seeks to ensure that the Local
Authority voice is heard on all issues of aviation policy. The SASIG office team is a
small team and application of flexible working practices is essential.
3 The work is mainly office-based with occasional meetings in London, along with visits
to Local Authorities and airports around the country.
4 Routine communications will be undertaken with the SASIG Chairman, officers and
Councillors from the SASIG member Authorities, Government departments, MPs and
a wide range of local and national organisations

6 DIMENSIONS
(Scope and scale of work in which the job is involved in either directly or indirectly. It
is fine to state ‘not applicable’ if no meaningful numbers are relevant.)
Financial:
Delegated authority to request orders be raised for SASIG up to a value as determined by
the SASIG Director.
Non-Financial:
The post holder will deputise for the Director when necessary, and will be assisted by the
part-time Administrative Assistant.
Assist with drafting reports and attend:
• three Chairman’s Advisory Group meetings per annum;
• three full SASIG meetings per annum;
• Technical Officer Group meetings, as and when topics demand;
• any other meetings as required.

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7 PERSON SPECIFICATION

Education, Training & Work Qualifications Method of Assessment

Educated to 'A' level or equivalent. Application & interview.
Appreciation of SMART objectives. Application & interview.
Knowledge
A knowledge of transport, environment, economy, politics. Application & interview.
Understands the importance of accuracy in transactional areas. Application & interview.
Skills & Abilities
Ability to make best use of personal resources in achieving Application & interview.
performance objectives.
Coordination of complex and often conflicting views and Application & interview.
opinions.
Research, analysis and presentation of information taking Application & interview.
account of the full evidence base.
High level of computer literacy, using email, word processing, Application & interview.
spreadsheets, presentation, and website content management
software.
Able to make decisions at the appropriate time based on Application & interview.
information available and the requirements of the situation.
Good communication skills, both written and oral. Application & interview.
Customer focus and able to build strong relationships both Application & interview.
within the team and with colleagues.
Ability to plan, prioritise & organise work to achieve targets. Application & interview.
Relevant Experience
Previous relevant experience. Application & interview.
Experience in developing personal resources to achieve Application & interview.
objectives.
Other Requirements
Willingness to undertake any type of work so as to keep a Application & interview.
small office running well.
Driving licence and access to a car. Application & interview.

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8 JOB PROFILE VERIFICATION

(Manager and verifying manager, if relevant, agree, sign and date the profile.)

Manager: Anna Mahoney Verifying Manager: Hilary Herbert

Date: 03/10/07 Date: 03/10/07

Job Profile updated: 04/11/09 (Anna Amendments to Job Profile confirmed by:
Mahoney) Gillian Lawson, Lead Job Evaluation Senior
16/12/09 (Anna HR Advisor, 04/11/09; further amendment
Mahoney) confirmed 16/12/09.

GRADING DECISION
9

Grade: D JE. Panel Ref: 655/04 Panel Date: 10/10/07

1 ORGANISATION CHART
0

Environment Service

Head of Environment

Acting Planning Manager

SASIG Director

Administrative Assistant Policy Officer

(vacant) (vacant)

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