User Manual FI04.

02
Title: AP Outgoing Payments
Module Name : Account Payable Module

OVERVIEW

Payment procedures in Accounts Payable

The unit explains the various steps involved in generating the payment file and mandate form to be
sent to the bank for payment for the multiple vendors .

Scenarios covered :

Course Transaction Code Description

FI04.01.09 ZFI114 Automatic Bank payment file generation

FI04.01.10 ZFI031 RTGS and NEFT form Printout

Input - Required Fields Field Value / Comments

Company Code 1021
Automatic Payment id Run Date : 20.01.2011 , Identification : 1021

Vendor Code Payment method

1001651 C
1001652 T
1001653 E
1001654 E

Consider using Automatc payment program , the below proposal is created for all the above
vendors

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Title: AP Outgoing Payments
Module Name : Account Payable Module

Procedural Steps

FI04.01.09 Automatic Bank Payment file generation

This functionality is used to generate payment file to be sent to the bank for making final
payment . This process will cover all the payment methods used including RTGS ,
NEFT , ECS and cheque

Via Transaction Code ZFI114

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values ( Example )

Paying Company Company code for which R 1021
code payment is to be made
Rundate Date of making proposal R 20.01.2011
Identification ID of proposal R 1021

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 User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module

Click Execute

It will give the list of all the vendors selected in proposal run for payment with the
amount due

You can also download this vendor list in excel and save on your desktop . Click
, choose spreadsheet option

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Title: AP Outgoing Payments
Module Name : Account Payable Module

Tick and save on our desktop

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Title: AP Outgoing Payments
Module Name : Account Payable Module

Payment file can be generated once payment run is done. For the given Run date and
id , only proposal is created but no payment run is done , so if you put tick on below
option , the error message will appear

Do the payment run for the Run date and Identification

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 User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module

In ZFI114 , now put tick on the and execute

System will ask Settlement date for ECS ( date on which you want bank to make
payment ) .Enter date here

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 User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module

The path for Non ECS file is as :

The path for ECS is as :

To check the file generated , go the above path . Below are the attached files :

20012011-1021-TUL
NI001.txt
Non ECS :

NECS_20012011-102
1-TULNI001.txt
ECS :

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Title: AP Outgoing Payments
Module Name : Account Payable Module

File once generated cannot be generated again . In case again user executes file
generation again , then below message will come

Also it shows the path , sap user name , date and time when file was generated

FI04.01.10 RTGS and NEFT Form Printout

This functionality is used to print the mandate form to be send to the bank for RTGS and
NEFT printout

Via Transaction Code ZFI031

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values ( Example )

Rundate Date of making proposal R 20.01.2011
Identification ID of proposal R 1021

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Title: AP Outgoing Payments
Module Name : Account Payable Module

Company code Circle R 1021

Office Address Address of paying circle O Kormangla Bangalore
Telephone No Tel No of paying circle O 0120-77554667778
Fax Number Fax No of paying circle O 8967899990000000

Execute

On execution , it shows the print preview of the mandate form . Different mandate forms
will be created for the different vendors .

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Module Name : Account Payable Module

Once payment run is done , the number will be generated in the form ( shown at the top
) .Based on the total payment due , the option of RTGS or NEFT will be derived . If the
total payment due is more than Rs. 200000 , then RTGS will come otherwise NEFT will
come.

The number logic is Run Date / Identification / Payment document no / Company

code

Print option of form will come . Using same spool will be generated and same can be
used for taking printout

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Title: AP Outgoing Payments
Module Name : Account Payable Module

On clicking print , spool will be generated

Once printout is taken , then for second printout , word Duplicate will come on the
mandate form

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Title: AP Outgoing Payments
Module Name : Account Payable Module

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