A MANUAL FOR PREPARATION OF PROJECT REPORT

This manual is intended to provide broad guidelines to the MMM students in the
preparation of the project report.

Standard format for ‘Project Report’

GENERAL INSTRUCTIONS
v Page no.s should only be given for “Main” report i.e. Chapter I to V.
v Annexure / bibliography / appendix should not be given any page no.s.
v Page dimensions and margin - Standard A4 size (297mm x 210mm) paper may be
used for preparing the copies. Project report should have the following page
margins :
Top edge : 30 to 35 mm
Bottom edge : 25 to 30 mm
Left side : 35 to 40 mm
Right side : 20 to 25 mm
v The student should submit three copies of project report in black Rexene hard
bound golden embossed format to the institute.

TYPING INSTRUCTIONS
v The impressions on the typed copies should be black in colour.
v Uniformity in the font of letters in the same project report shall be observed.
v A sub-heading at the bottom of a page must have at least two full lines below it or
else it should be carried over to the next page.
v The last word of any line or page should not be split using a hyphen.
v One and a half line spacing should be used for typing the general text.
v Page borders should not be used.

ARRANGEMENT OF CONTENTS OF PROJECT REPORT: The format in which

the project report material should be arranged and bound should be as follows:

v Title Page – (Name of the topic, Name of the company / organization, Course
name, Student’s name & Roll no., University of Pune , Name of the institute,
Academic year)
v IMCS Bonafide certificate signed by Internal Guide & Director of the Institute
Double spacing should be used for typing the Bonafide Certificate
v Copy of the Letter submitted by the institute to the company / Organization)
v Company certificate – (Original, signed by HR or Personnel Manager)
v Student’s acknowledgement (Thanks to company, IMCS Director, Internal
guide, staff members etc.)
Double spacing should be used for typing the Acknowledgement
 v Executive Summary - It should be an essay type of narrative not exceeding 600
words, outlining the problem, the research methodology used for tackling it,
sample design, collection of data ( primary / secondary ) techniques used for data
processing and analysis, limitations of research and a summary of the findings.

v List of Tables – The list should use exactly the same captions as they appear
above the tables in the text. Numbering should be done.
v List of Figures – The list should use exactly the same captions as they appear
below the figures in the text. Numbering should be done.
v List of Symbols, Abbreviations and Nomenclature – One and a half spacing
should be adopted for typing the matter under this head. Standard symbols,
abbreviations etc. should be used.
v Index - Chapters

The format for typing chapter headings, division headings and sub division headings are
explained through the following illustrative examples.
Chapter heading : CHAPTER 1
Division heading INTRODUCTION
Division heading : 1.1 OUTLINE OF PROJECT REPORT
Sub-division heading : 1.1.2. Literature review.
The word CHAPTER should be without punctuation in the center 50 mm down from the
top of the page.
Two spaces below, the title of the chapter should be typed centrally in capital letters.
The text should commence 4 spaces below this title, the first letter of the text starting
20mm, inside from the left hand margin.
The division and sub-division captions along with their numberings should be left-
justified.
INDEX (Contents) with page nos.

Chapter I Introduction
(20 pages)
1.1 Importance of the topic selected
1.2 Selection of the organization
1.3 Aims & objectives of the project study
1.4 Research Methodology
• Sample design (Size, Type)
• Sources & collection of data ( primary data, secondary data & sources)
• Methods & Techniques used for data processing & analysis (such as
coding , classification , tabulation , % & statistical techniques etc. )
• Limitations of research (if any).
Chapter II Theory related to the topic of study - relevant concepts
(20 pages)

Chapter III Organization – History, Growth, Organisational Structure

(20 pages)
(Back ground of the problem)

Chapter IV Analysis & Interpretation of Data (Data, tables, Pie-Diagram, Methods,

Graphs, Techniques, Sample calculations, Foot Notes, Inferences)
(40 pages)

Chapter V Findings & Suggestions (Based on Chapter IV)

(10 pages)

____________

110 pages

v APPENDICES – Questionnaire (& other related material, if available &

required)
Appendices are provided to give supplementary information which if included in
the
main text, may serve as a distraction and cloud the central theme under
discussion.
Appendices should be numbered using Arabic numerals e.g. Appendix I,
Appendix II etc.
v BIBLIOGRAPHY - (List of reference books / articles , journals , web-sites etc.
used)
v REFERENCES
[1] Author(s) name(s), “Article Title”, Journal Title volume #, page nos.
(year of
publication).
[2] Author(s) name(s), “Article Title” in “Book Title,” name of editor, ed.,
Publisher, City, starting page-ending page if applicable (year of
publication).
[3] Author(s) name(s), “Book Title”, Publisher, City, page nos. (year of
publication).
[4] Author’s name, “Thesis Title”, name of university (year of publication).
Notes –

1) Every student should make a separate project report. The coping of the other’s
projects is not allowed.
2) Whenever required, you may take the guidance from Internal Project Guide.
3) Last date for submission of rough final report ____________________
Last date for submission of final bound report ____________________
4) Internal marks would not be forwarded to University of Pune, unless project
reports are submitted in specified time.
5) For late submissions you may be marked ‘Absent’
6) Three bound report copies to be submitted on or before the specified date =
(University , IMCS , Student)

Director

IMCS ,
Pune.

APPENDIX I - Title Page

A project Report
 on

Project title e.g. Study of

--------------------------------------------------------------------------
-----------------------------------------------------

At

Name of the Company

Submitted by

Name of the student ----------

Roll No. -------------
Batch

Name of specialization
MMM /MPM/PGDBM

Submitted to
University of Pune

Raja Shri Shivraya Pratishthan’s

Institute of Management of Computer studies, Kothrud,
Pune 411038
 Month, Year

APPENDIX II - Bonafide Certificate

CERTIFICATE

This is to certify that Mr./ Ms………………….

……………..,

Roll No. …………..has successfully completed the project

work as

part of University of Pune course as per following details.

Name of the course :_________________

Name of the company selected for the project:

______________

Title of the project ________________________

Academic year_________________
 Signature of Project Guide Signature of

Director

IMCS

IMCS

APPENDIX III - Sample letter copy by the Institute to the company /

Organization

TO WHOMSOEVER IT MAY CONCERN

To,

Sub : Project Work for ______________ Course.

Dear Sir / Madam,

“RAJA SHREE SHIVRAYA PRATISHTHAN’ is engaged in the multitude of

educational and other activities benefiting over 2000 students and public in general. Shri
Shashikant Sutar ( Ex M.L.A ) is the Founder President of Pratishthan.

In the year 1998 Pratishthan has ventured into the Management Education by establishing
‘Institute of Management and Computer Studies’. This Institute is affiliated to Pune
University and conducts the M.C.M., M.P.M., M.M.M., P.G.D.B.M. and P.G.D.C.A.
courses.
We are committed to groom the young generation with appropriate skills. It has been our
constant endeavour to mould our students not merely as software and management
professionals but also successful entrepreneurs equipped with acumen and vision in tune
with challenges presented by the new millennium.
During the __________course the students are required to do the PROJECT WORK as
a part of University Curriculum, in a ________Dept. of a leading organization like yours.
This satisfies not only the University requirements but also gives better insight and
understanding to the students of the intricacies of the business situations.

It would be extremely helpful if you could allow our student

Mr./Ms.__________________________ to do his/her PROJECT WORK in your
esteemed organization. We look forward to your co-operation in our efforts to elevate the
standard of Management Education.

Thanks & Regards

Director
IMCS