Implementation Process

Phase 1
Study Process
This process allows Dynamics to understand company’s payroll policies in order to implement
the project successfully. It consists of interviews conducted with key personnel in the HR and
Finance Department to understand more about the following:

 Payroll policies
 Data preparation for payroll processing
 Reports generated for distribution and filing
 Time and processing cycle requirements

Documentation
This process documents the procedures of monthly payroll processes after Dynamics
completes the first stage. The document will round up the following procedures and
responsibilities:

 Manage payroll policies

 Stipulated monthly cut-off date
 Define how transactions will be forwarded to Dynamics for payroll processing
 Generation of reports for distribution and filing
 Designate formal communication channel between the company and Dynamics

Recommend Best Practices

Upon understanding and documenting the company’s payroll processes, Dynamics
recommends industry best practices to streamline the processes to increase productivity and
efficiency. Our recommendations include:

 System customization
 Re-engineering processes
 Introducing automation

Design Input Forms

In this process the input forms will be design for different situations such as:

 New Employee
 Resignation of Employee
 Promotions
 Transfer

Prepare Schedule
Prepare payroll schedule for the submission and / or approval of:

 Payroll transactions to Dynamics

 S47B Prime Mall, 2nd Floor, Society Road, Off S V Road, Irla, Vile Parle (West), Mumbai – 400 056
 702 Gulmohar, Mayfair Virar Gardens, Bolinj, Virar (West), Thane – 401 303
Telephone: + (91)-(250)-2551714, + (91)-8087911312, + (91)-9324090366
Website: http://www.dynamics-payroll-services.com Email: info@dynamics-payroll-services.com
  Payroll Reports to company
 Payment for outsourcing services

Phase 2
Requirement Findings and Definition
Study and review in detail about the company’s requirements for successful implementation by:

 Gathering existing functional and statutory requirements

 Obtaining current and desired report samples
 Documenting and confirming company’s requirements

Master Data Conversion

This process defines the tasks for converting master data to be transfer from legacy system to
the new system for the following areas:

 Employees
 Employee salaries
 Divisions/Departments
 Grades/Designations

Parallel Run
Dynamics will perform parallel runs to ascertain that the payroll computation is consistent with
the company’s existing payroll computation. By comparing payroll reports generated by
Dynamics and your existing payroll application, we will be able to fine-tune all inaccurate and
incorrect settings on the payroll application.

Training
Dynamics will provide user training to key personnel involved in the outsourcing project. The
user training will focus on submission of payroll transactions to Dynamics and downloading and
viewing payroll reports.

Live implementation
Live run will commence upon the completion of the implementation process.

 S47B Prime Mall, 2nd Floor, Society Road, Off S V Road, Irla, Vile Parle (West), Mumbai – 400 056
 702 Gulmohar, Mayfair Virar Gardens, Bolinj, Virar (West), Thane – 401 303
Telephone: + (91)-(250)-2551714, + (91)-8087911312, + (91)-9324090366
Website: http://www.dynamics-payroll-services.com Email: info@dynamics-payroll-services.com