COMPANY NAME: VenYou Events

ADDRESS: Robinsons Mall, Dumaguete City

CONTACTS: (035) 411-3734 / 09971666231

Facebook: VenYou

Email: venyou_events@gmail.com

BRIEF HISTORY

VenYou Events was established on October 1, 2016. This event organization is

owned by Raya Vilar, a HRM graduate of Foundation University in Dumaguete
City. She acquired her Event Management Services NCIII certificate. After
acquiring the said certificate, she directly practices the work itself and invests it
in a sole proprietorship.

The organization named VenYou Events because the word “Ven” comes from the
word “event” and the first letter is also the first letter of the owner’s last name.
The word “you” pertains to you, the customers that will benefit the services of
this company. The owner came up with this name of event organization to sell
the services that they offer.

Due to the high demand of events nowadays, the owner decided to put up an
event organization located in the 2nd floor of Robinsons Mall, Calindagan,
Dumaguete City.
KEY EXECUTIVES

Event Manager: Raya Vilar

Responsible for managing the events and the master controller that brings together
the talents of the event team.
Marketing Committee: Jose Marie Viceral
Responsible for planning and execution of an event.
Logisitic Committee: Narissa Mabanag
Responsible to handle technical relating to transportation services and inventory,
effectively evaluate the cost with any budget or distribution strategy.
Venue Manager: Bong Go
Responsible for programming and event production. Deals with vendors, security
and safety requirements and which building, maintenance.

Financial Manager: Trexy Jul Cabanlit

Responsible for the supervision and handling of the financial affairs of the company.
EVENT TITLE: Fiesta Salo Salo

CLIENT: Globe Telecom

CONCEPT: FIESTA STYLE

THEME: Luminous Colors

VENUE AND LOCATION: The location of this event will be held at the Convention Center
located at Dumaguete City beside DepEd Division Office.

DATE AND TIME: The event will be happening on November 25, 2018 starting at
exactly four o’clock in the afternoon until eleven o’clock in the
evening.
(4:00 PM – 11:00 PM)
GOALS

 To exceed the expectations of the client.

 To provide outstanding experience and services.
 To provide capability of how an event should be handled.
 To be marked through the words of mouth.
 To achieve consistent a return on investment superior to all others to provide the
basis for the long term capital growth.
 To be a company admired for its values, and standards to all our clients.

OBJECTIVES

The Fiesta Salo Salo will be a fun gathering for Globe Telecom retailers, to be held in
the Convention Center on November 25, 2018. The said event will be highlighted with
various vibes, fun parlor games, raffle prizes.

This event will become a success and will be worth to remember.

SWOT ANALYSIS

STRENGTH WEAKNESS

Presenting an event that will suit the client’s Possible brownout during the main event.
budget.
Expertise on said event, due to passion of
work.

OPPORTUNITY THREATS

Free marketing or advertising from Inclement weather

the guests. Since the company’s mission is Natural Disasters
giving one of a kind event. Unexpected accidents (fire, bomb treat)
ACTION PLAN

As an event manager, the venue will be inspected in a month before the main event to

conceptualize for the set up and decorations. The materials and expenses must always be

checked a month before the said event. In case of dilemma during the event, the event

manager must not let the problem get to him or her for he or she is the leader of the team.

In case of brownout, the event manager must consult the management’s electrician to avoid

danger and to know what the cause of the brownout is and conduct a dry run before the

day of the event. A generator must be provided in case of any power interruptions.

COMPANY PARTNERS

 JOREN MOBILE

 CHA’DA STUDIOS

 ICONCEPTS

 YUMCHA’S CATERING SERVICES

 HON. MAYOR FELIPE ANTONIO REMOLLO

 YAMAHA

 SAMSUNG

 NOKIA
WORKING COMMITEE

Event Manager: Raya Vilar

Marketing Committee: Jose Marie Viceral

Logistic Committee: Narissa Mabanag

Venue Manager: Bong Go

Financial Manager: Trexy Jul Cabanlit

EVENT TIMEFRAME

October 19-21: meeting with Globe Telecom for the discussion for the event

October 22-23: follow up with the client, presentation of the proposal and signing of
contract, down payment of 25%

November 4: 2nd down payment.

November 22-23: discussion of the progress of the event with 3rd down payment.

November 25: Final payment /schedule of the event: Fiesta Salo Salo
EVENT CHECKLIST

SUPPLIER ITEM ✓
Venue Neg. Or. Convention Center Tables and Chairs
G8 Events Services Venue Designs
Artificial Tropical Flowers
Tikis
Center piece
Tarpaulin
White Cloth
Orange Cloth
Red Cloth
Blue cloth
Table decorations
Food Yumcha’s Catering Cervices Utensils
Drinks
Food
Yumcha’s Catering Cervices Food (200 pax)
Jerry’s Lechon Lechon (6)
Audio and Video Joren Mobile Projector
Equipment Microphone (Wireless)
Chada Studios
Projector Screen
Photo Booth
Sound System
Lights
Program Emcee
EVENT PROGRAM

3:00 – 4:00 PM Arrival of Guests Globe Telecom Retailers

4:30 – 5:00 PM Welcome guests by emcee

5:20 – 5:25 PM Opening Prayer CD

5:25 – 6:00 PM Welcome remarks OIC of Globe Neg. Or.

6:00 – 6:30 PM Intermission number MOMOLAND feat. Nancy Binay

6:30 – 8:00 PM Dinner

8:00 – 9:00 PM Parlor games Emcee

9:20 – 10:00 PM Raffle Draws

10:30 – 11:00 PM Closing Remarks

VENUE DESCRIPTION

Negros Oriental Convention Center is one of the most selected venues to take place in
terms of certain events like birthdays, debuts, seminars, competitions, and other events
that needed to cater a big amount of guests. Negros Oriental Convention Center is very
accessible; it is located near the heart of the city. The place is very convenient because of its
large and wide space inside, clean comfort rooms, air conditioned, etc.

VENUE LAYOUT

Violet – Stage

Blue – 10 seater tables

Orange – Buffet tables

BUDGET PROPOSAL

UNIT COST
VENUE Convention Center Negros Oriental 50,000 php
Convention Centre
Tables and chairs c/o the venue

GRAPHICS Pictures and Cha’da Studio 15,000.00 php

Projectors
Tarpaulins and IConcepts 11,500.00 php
Advertisements
Lights and Sound 20,000 php

DECORS Materials for the 3,000.00 php

games
SERVICES Food(200 pax) Yumcha’s Catering 50,000.00 php
Services
PROGRAM Emcee 5,000.00 php

Entertainment Song & Dance MOMOLAND, Nancy 10,000.00 php

Number Binay
SUBTOTAL 164,500.00 php

PROFESSIONAL FEE 10% of the subtotal

TOTAL 180,950.00 php

.
 INSTALLMENT PAYMENT ACKNOWLEDGEMENT

To

GREETINGS,

We are pleased we could resolve your outstanding balanced by accepting your agreement

to pay amount of ONE HUNDRED EIGHTY THOUSAND NINE HUNDRED FIFTY. Balanced in

4 weekly payments of FORTY FIVE THOUSAND TWO HUNDRED THIRTY SEVEN. We look

forward on receiving your first payment on 22nd day of October 2018.

Thank you!

Sincerely yours,

Raya Vilar

VenYou Events

09971666231
 CONTRACT OF AGREEMENT

This agreement made and entered by and between VenYou Events having an address of

Robinson’s Mall, Dumaguete City.

Whereas, planner wishes to obtain the profession services to client under the terms and

conditions set forth in this agreement: NOW, THEREFORE, in consider of the manual

promises and covenants herein contained, the parties agree to the article that follows:

1. Scope of services- the planner shall be responsible in planning and coordination of the

event. This shall include acquiring sponsorship, support groups, as well as promoting the

event and handling on site logistics.

2. Compensation-The client agrees to pay a total amount of 180,950.00 php to the planner.

A non-refundable deposit of 45, 237 Php per week will be made and will due on two days

after the event. First payment will be received on the 22nd day of October 2018.

If the remaining balance is not receiving within this period of time, an interest rate

of 10% of the remaining balance shall be charged for every week the balanced is

past due.

3. Date changes and Cancelations- should the gate of the event will change, the planner

will make the best effort possible to accommodate the new date. The client understands to

do the last minute changes can affect the quality of the final event and that these changes

are not necessarily the fault of the planner.

In the event of cancelation of the event, the client should notify the planner no later than 15

days prior to the planned dates. After the deadlines, the planner may collect the full fee

owed, including any applicable interest that may arise due to late payments.

By signing below, the client and the planner hereby agree to the terms and conditions

stated below.

CLIENT FULL NAME: ______________________________________ DATE: _____________________

SIGNATURE

PLANNER FULL NAME: ____________________________________ DATE: _____________________

SIGNATURE

DOC.NO.

PAGE NO.

BOOK NO.

SERIES OF 20__
October 18, 2018

Calindagan, Dumaguete City

Dear Globe Telecom,

It is our pleasure to have you as our client Globe Telecom, our esteemed company
would likely to deal with you a great and successful event. This is a golden opportunity to
our company to showcase your event as well as enjoy good returns on your goals. All of
your guests will enjoy and meet the standard of your vision to the event.

The Fiesta Salo Salo event will be successful and enjoyable as our company would
likely to have it. All for event, thank you for considering participation in the above
mentioned event.

We are looking forward to your prompt participation confirmation!

Yours sincerely,

Raya A. Vilar

VenYou Events

09971666231