PMP Presentation PDF

Project Management
Using PMI Approach
February 2016 – Khobar, KSA

PMP Training full Course - Schedule
– 1st Lecture 10th Feb Wed 7 – 10 pm

– 2nd Lecture 11th Feb Thu 7 – 10 pm
– 3rd Lecture 12th Feb Fri 3 – 9 pm
– 4th Lecture 13th Feb Sat 5 – 10 pm
– 5th Lecture 14th Feb Sun 7 - 10 pm
– 6th Lecture 15th Feb Mon 7 - 10 pm
– 7th Lecture 16th Feb Tue 7 - 10 pm
– 8th Lecture 17th Feb Wed 7 - 10 pm
– 9th Lecture 18th Feb Thu 7 – 10 pm
trainings@windowslive.com
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Abu Bakar Ahsen
• Education / Qualification
– BCS , M.IT
– PMP , RMP
– MCTS , MCPD
– Lean Six Sigma Green Belt + Black Belt
Certified
• Work Experience
– 16+ Years of Working & Project Management
Experience
– 170+ Project Management Workshops
– Already trained 6500+ Industry Professionals
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You can become PMP , if
Graduation or Above Diploma Holders
Work 3+ Years Job Experience 5 + Years Job Experience

Experience Including 4,500 + Hours of Including 7,500 + Hours of
Project Experience. Project Experience
( Non Overlapping) (Non Overlapping)
Project 35 PDU’s of Project 35 PDU’s of Project Management

Management Management Training Training
Training
Exam One 4 hours Exam , One 4 hours Exam ,

200 MCQ’s 200 MCQ’s
Ref : www.pmi.org
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PMP Examination Information
• Computer-based exam at a Prometric Test Center
• 200 Multiple Choice Questions
• Total time is 4 Hours
• All questions have 4 Options
• Of the 200 questions, 25 are considered pretest
questions and are not scored.
• 61.0% passing score ( 106 / 175 ) But may vary
depending upon your luck on that day ( Best case
scenario and worst case scenario )
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Frequently Asked Questions (FAQs)
What is the cost of the PMP Exam?
PMI member = $405 Non-PMI member = $555
If I fail the PMP, what is the cost to retake the PMP
Exam?
PMI member = $275 Non-PMI member = $375
How many times can I take the PMP Exam?
You are granted a one-year eligibility period in which
to pass the examination. During the eligibility period,
you may take the examination up to three times.
When do I learn if I passed the PMP Exam?
On the spot result
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Prometric Centers
• Medina
• Jeddah
• Riyadh
• Dammam
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Cartoons Time

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Project Management Training Sources
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Sample PMP Exam
Question
Which of the following is NOT true of obtaining project plan approval?

a. Until you obtain plan approval, you don’t need to put changes to it
through change control.
b. Change control makes sure that only approved changes can make it into
the approved plan.
c. Only one person needs to approve the Project Management Plan and
that’s the Project Manager.
d. It’s important for the entire team to buy into the Project Management
Plan for it to be successful.
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Sample PMP Exam
Question
Which of the following is NOT true of obtaining project plan approval?
a. Until you obtain plan approval, you don’t need to put changes to it
through change control.
b. Change control makes sure that only approved changes can make it into
the approved plan.
c. Only one person needs to approve the Project Management Plan and
that’s the Project Manager.
d. It’s important for the entire team to buy into the Project Management
Plan for it to be successful.
Answer: C
It’s not enough that the Project Manager approves of the Project Management Plan; it needs to be
approved by all of the stakeholders in the project. Everyone on the team should feel comfortable with the
processes that are going to be used to do the work.
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Sample PMP Exam
Question
You are the project manager for a railroad construction project. Your
sponsor has asked you for a forecast for the cost of project
completion. The project has a total budget of $80,000 and CPI of
.95. The project has spent $25,000 of its budget so far. How much
more money do you plan to spend on the project?
a. $59,210
b. $80,000
c. $84,210
d. $109,210
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Sample PMP Exam
Question
You are the project manager for a railroad construction project. Your
sponsor has asked you for a forecast for the cost of project
completion. The project has a total budget of $80,000 and CPI of
.95. The project has spent $25,000 of its budget so far. How much
more money do you plan to spend on the project?
a. $59,210
b. $80,000
c. $84,210
d. $109,210
Answer: A
This question is asking you to create a forecast using Estimate To Complete (ETC), which uses CPI (Cost
Performance Index) to project how much money is likely to be spent for the rest of the project. The first
step is to plug the numbers into the formula EAC = BAC / CPI, which yields EAC = $80,000 / .95 =
$84,210. That’s how much money you’re likely to spend on the project. Now you can figure out ETC =
EAC - AC = $84,210 - $25,000 = $59,210.
[BAC = Budget at Completion, EAC = Estimate at Completion, AC = Actual Cost]
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Sample PMP Exam
Question
Given this portion of the network

diagram to the right, what’s the LF
of activity F?
a. 10
b. 11
c. 16
d. 17
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Sample PMP Exam
Question
Given this portion of the network

diagram to the right, what’s the LF
of activity F?
a. 10
b. 11
c. 16
d. 17
Answer: A
It’s just easy to calculate the late finish (LF) of an activity in a network diagram. Look at the following
activity, take its LS (late start), and subtract one. If there’s more than one following activity, use the one
with the lowest LS. So for activity F in the question, the following activities are G, with an LS of 17, and H,
with an LS of 11. So the LF of F is 11 - 1 = 10.
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Sample PMP Exam
Question
There have been several rounds of layoffs at your company. Now your
project team is worried about their job security, and you’ve noticed
that their performance has decreased significantly because of it.
This is predicted by which motivational theory?
a. McGregor’s Theory of X and Y
b. Maslow’s Hierarchy of Needs
c. McLellands Achievement Theory
d. Herzberg’s Motivation-Hygiene Theory
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Sample PMP Exam
Question
There have been several rounds of layoffs at your company. Now your
project team is worried about their job security, and you’ve noticed
that their performance has decreased significantly because of it.
This is predicted by which motivational theory?
a. McGregor’s Theory of X and Y
b. Maslow’s Hierarchy of Needs
c. McLellands Achievement Theory
d. Herzberg’s Motivation-Hygiene Theory
Answer: B
Maslow’s Hierarchy of Needs says that people have needs, and until the lower ones (like acceptance
on the team, job safety or job security) are satisfied they won’t even begin to think about the higher
ones (fulfilling their potential and making a contribution).
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Project Definition (PMI)
A project is a temporary endeavor undertaken

to create a unique product, service, or result.
Product : Road / Building / Software / New Car etc

Service: Mobile Network Coverage / Urgent Mail Service etc
Result : Elections / Surveys / Exploration of Petroleum etc
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PROJECT MANAGEMENT
The application of skills and methodologies that

allow to deliver a project on time, within
budget and to the specifications.
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Project Characteristics
Temporary
Have some objectives to meet.
Progressive Elaboration ( Means more details
become available with the passage of time)
Are done to
grab some opportunity,
market demand,
capacity building,
technological advancement
regulatory requirements.
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KNOWLEDGE AREAS
•Scope Management
•Time Management
•Cost Management
•Quality Management
•HR Management
•Communication Management
•Risk Management
•Procurement Management
•Stakeholder Management
•Integration Management trainings@windowslive.com
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Project management
Knowledge Areas
Project Scope Management
Processes required to ensure that the project includes all
the work required, and only the work required, to
complete the project successfully.
1. Plan Scope Management

2. Collect Requirements
3. Define Scope
4. Create WBS
5. Validate Scope
6. Control Scope
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Project management
Knowledge Areas
Project Time Management
Describes the processes required to ensure timely completion
of the project.
1. Plan Schedule Management

2. Define Activities
3. Sequence Activities
4. Estimate Activity Resource
5. Estimate Activity Durations
6. Develop Schedule
7. Control Schedule
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Project management
Knowledge Areas
Project Cost Management
Describes the processes required to ensure that the
project is completed within the approved budget.
1. Plan Cost Management

2. Estimate Cost
3. Determine Budget
4. Control Costs
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Project management
Knowledge Areas
Project Quality Management
Describes the processes required to ensure that the
project will satisfy the needs for which it was
undertaken.
1. Plan Quality Management

2. Perform Quality Assurance
3. Control Quality
( What is the difference between QA and QC )
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Project management
Knowledge Areas
Project Human Resource Management
Describes the processes required to make the most effective use
of the people involved with the project.
1. Plan Human Resource Management

2. Acquire Project Team
3. Develop Project Team
4. Manage Project Team
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Project management
Knowledge Areas
Project Communications Management
Describes the processes required to ensure timely and
appropriate generation, collection, dissemination, storage, and
ultimate disposition of project information.
1.Plan Communications Management

2.Manage Communications
3.Control Communications
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Project management
Knowledge Areas
Project Risk Management
Describes the processes concerned with identifying,
analyzing, and responding to project risk.
1. Plan Risk Management

2. Identify Risks
3. Perform Qualitative Risk Analysis
4. Perform Quantitative Risk Analysis
5. Plan Risk Responses
6. Monitor and Control Risks
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Project management
Knowledge Areas
Project Procurement Management
Describes the processes required to acquire goods
and services from outside the performing organization.
1. Plan Procurement Management

2. Conduct Procurements
3. Control Procurements
4. Close Procurements
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Project management
Knowledge Areas
Project Stakeholder Management
.
1. Identify Stakeholders
2. Plan Stakeholder Management
3. Manage Stakeholder Engagement
4. Control Stakeholder Engagement
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Project management
Knowledge Areas
• Project Integration Management
Processes required to ensure that the various elements of
the project are properly coordinated.
• Below are the process in Integration Management
Knowledge Area
1. Develop Project Charter
2. Develop Project Management Plan
3. Direct and Manage Project Execution
4. Monitor and Control Project Work
5. Perform Integrated Change Control
6. Close Project or Phase
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Process Groups
Project management processes can be organized into five groups:
• Initiating processes: recognizing that a project or phase should begin

and committing to do so.
• Planning processes: devising and maintaining a workable scheme to
accomplish the business need that the project was undertaken to
address.
• Executing processes: coordinating people and other resources to carry
out the plan.
• Controlling processes: ensuring that project objectives are met by
monitoring and measuring progress and taking corrective action when
necessary.
• Closing processes: formalizing acceptance of the project or phase and
bringing it to an orderly end.
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Process Groups
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Thank You
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WHAT IS Work Break Down Structure
(WBS) ?
What is an activity ?
What is activity Dependancy ?
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How to calculate the project duration?
Using Critical Path Method
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Simple Example:
Lets say we have two activities
a) Make Biryani ( Duration = 60 Min)
b) Make Raita ( Duration = 10 Mins)
Project Start time = 08:00 pm
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Simple Example:

Activity Duration
Name ( Mins) ES EF LS LF Float
Biryani 60 08:00 09:00 08:00 09:00 0
Raita 10 08:00 08:10 08:50 09:00 50
Flaot is the amount / duration by which you can delay an activity without affecting
the project target completion date.
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Simple Example:

Activity Duration
Name ( Mins) ES EF LS LF Float
Biryani 60 08:00 09:00 08:00 09:00 0
Raita 10 08:00 08:10 08:50 09:00 50
60 Minutes is the project duration. The path containing “make Biryani” is the critical
path, longest path, and the shortest duration in which you can complete this project
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Example Project
Activity Name Duration ( days) Predecessor
A 5 None
B 6 None
C 4 A
D 3 A
E 1 A
F 4 E
G 14 D,F
H 12 B,C
I 2 G,H
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Network Diagram
start
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Network Diagram
A D
start E
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Network Diagram
C H
A D
G
start end
E F
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Network Diagram
A E F
start end
C
H
B
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Network Diagram
C H
A D
G
start end
E F
Path 1 A - D - G - I Path 3 A - C - H - I
Path 2 A – E - F - G - I Path 4 B - H - I
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Network Diagram
C H
A D
G
start end
E F
Path 1 A - D - G - I = 24 days Path 3 A - C - H - I 23 days
Path 2 A – E - F - G - I = 26 days Path 4 B - H - I 20 days
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Critical Path Method
Activity Duration
Name (Days) Predecessor ES EF LS LF Float
A 5 None
B 6 None
C 4 A
D 3 A
E 1 A
F 4 E
G 14 D,F
H 12 B,C
I 2 G,H
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Forward Pass
Activity Duration (
Name WEEKS) Predecessor ES EF LS LF Float
A 5 None 1 5
B 6 None 1 6
C 4 A
D 3 A
E 1 A
F 4 E
G 14 D,F
H 12 B,C
I 2 G,H
Forward Pass
Activity Duration (
A 5 None 1 5
B 6 None 1 6
C 4 A 6
D 3 A 6
E 1 A 6
F 4 E
G 14 D,F
H 12 B,C
I 2 G,H
Forward Pass
Activity Duration (
A 5 None 1 5
B 6 None 1 6
C 4 A 6 9
D 3 A 6 8
E 1 A 6 6
F 4 E 7 10
G 14 D,F 11
H 12 B,C
I 2 G,H
Forward Pass
Activity Duration (
A 5 None 1 5
B 6 None 1 6
C 4 A 6 9
D 3 A 6 8
E 1 A 6 6
F 4 E 7 10
G 14 D,F 11 24
H 12 B,C 10 21
I 2 G,H 25 26
Backward Pass
Activity Duration (
A 5 None 1 5
B 6 None 1 6
C 4 A 6 9
D 3 A 6 8
E 1 A 6 6
F 4 E 7 10
G 14 D,F 11 24
H 12 B,C 10 21
I 2 G,H 25 26 25 26
Backward Pass
Activity Duration (
A 5 None 1 5 1 5
B 6 None 1 6 7 12
C 4 A 6 9 9 12
D 3 A 6 8 8 10
E 1 A 6 6 6 6
F 4 E 7 10 7 10
G 14 D,F 11 24 11 24
H 12 B,C 10 21 13 24
I 2 G,H 25 26 25 26
Backward Pass
Activity Duration (
A 5 None 1 5 1 5
B 6 None 1 6 7 12
C 4 A 6 9 9 12
D 3 A 6 8 8 10
E 1 A 6 6 6 6
F 4 E 7 10 7 10
G 14 D,F 11 24 11 24
H 12 B,C 10 21 13 24
I 2 G,H 25 26 25 26
Float
Activity Duration (
A 5 None 1 5 1 5 0
B 6 None 1 6 7 12 6
C 4 A 6 9 9 12 3
D 3 A 6 8 8 10 2
E 1 A 6 6 6 6 0
F 4 E 7 10 7 10 0
G 14 D,F 11 24 11 24 0
H 12 B,C 10 21 13 24 3
I 2 G,H 25 26 25 26 0
Zero Float Activities
Activity Duration (
A 5 None 1 5 1 5 0
E 1 A 6 6 6 6 0
F 4 E 7 10 7 10 0
G 14 D,F 11 24 11 24 0
I 2 G,H 25 26 25 26 0
Second Example
Activity Duration (
A 2 None
B 4 A
C 7 B
D 5 A
E 2 D
F 6 B,E
G 6 A
H 7 E,G
I 3 C,F,H
Second Example
Activity Duration (
A 2 None 1 2
B 4 A 3 6
C 7 B 7 13
D 5 A 3 7
E 2 D 8 9
F 6 B,E 10 15
G 6 A 3 8
H 7 E,G 10 16
I 3 C,F,H 17 19
Second Example
Activity Duration
Name ( WEEKS) Predecessor ES EF LS LF Float
A 2 None 1 2 1 2,3,5
B 4 A 3 6 6 10 , 9
C 7 B 7 13 10 16
D 5 A 3 7 3 7
E 2 D 8 9 8 9 , 10
F 6 B,E 10 15 11 16
G 6 A 3 8 4 9
H 7 E,G 10 16 10 16
I 3 C,F,H 17 19 17 19
Second Example
Activity Duration (
A 2 None 1 2 1 2 0
B 4 A 3 6 6 9 3
C 7 B 7 13 10 16 3
D 5 A 3 7 3 7 0
E 2 D 8 9 8 9 0
F 6 B,E 10 15 11 16 1
G 6 A 3 8 4 9 1
H 7 E,G 10 16 10 16 0
I 3 C,F,H 17 19 17 19 0
Earned Value Management
• A method to assess the project’s performance.

• Where we are standing ?
• How is it going ?
• Is it going good or Bad ?
– In Terms of Time
– In Terms of Cost
• If it continues like this ? What are the forecasts /

Projections / Estimations ?
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Example
We have to construct a wall , in 10
days, and 1000 SAR budget. At the
end of 4 days, we have completed
20 % and spent 300 SAR. Assuming
linear planning ( 10 % daily
achievement and spending) ..
Calculate the following
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• Planned Value (PV)
• Earned Value (EV)
• Actual Cost (AC)
• Schedule Variance (SV)
• Cost Variance (CV)
• Schedule Performance Index (SPI)
• Cost Performance Index (CPI)
• BAC = Budget At Completion
• EAC = Estimate At Completion
• ETC = Estimate to Complete
• VAC = Variance At Completion
• TCPI = To Complete Performance Index
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• PV = Planned Value = Budgeted cost of work
scheduled ) means we wanted to do )
At the end of 4th day ?? 40 %
Budget allocated for 40 % = 400
PV = 400
• EV = Earned Value = Budgeted cost of work

performed ) means we have done )
At the end of 4th day ?? 20 %
Budget allocated for 20 % = 200
EV = 200
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• AC = Actual Cost of the work so far done
• Which is given in the statement itself i.e. 300 SAR
• Schedule variance = SV = EV – PV
• Cost Variance = CV = EV – AC
• If SV or CV is negative shows a bad situation

• If SV or CV is positive shows a good situation
• If SV or CV is Zero shows an OK situation
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• Schedule Performance Index= SPI = EV / PV
• Cost Performance Index = CPI = EV / AC
• If SPI or CPI is < 1 shows a bad situation

• If SPI or CPI is > 1 shows a good situation
• If SPI or CPI is 1 shows an OK situation
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• How to remember the formulas
• SV = EV – PV
• CV = EV – AC
• SPI = EV / PV
• CPI = EV / AC
• EV is coming first
• For Variance its Minus
• For Index is division
• For Schedule other operand is PV
• For Cost other operand is AC
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• Planned Value (PV)
• Earned Value (EV)
• Actual Cost (AC)
• Schedule Variance (SV)
• Cost Variance (CV)
• Schedule Performance Index (SPI)
• Cost Performance Index (CPI)
• BAC
• EAC
• ETC
• VAC
• TCPI
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EVM – Calculations
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Project Management

Using PMI Approach

February 2016 – Khobar, KSA

– 1st Lecture 10th Feb Wed 7 – 10 pm

Work 3+ Years Job Experience 5 + Years Job Experience

Project 35 PDU’s of Project 35 PDU’s of Project Management

Exam One 4 hours Exam , One 4 hours Exam ,

Which of the following is NOT true of obtaining project plan approval?

Given this portion of the network

Given this portion of the network

A project is a temporary endeavor undertaken

Product : Road / Building / Software / New Car etc

Result : Elections / Surveys / Exploration of Petroleum etc

The application of skills and methodologies that

1. Plan Scope Management

1. Plan Schedule Management

1. Plan Cost Management

1. Plan Quality Management

1. Plan Human Resource Management

1.Plan Communications Management

1. Plan Risk Management

1. Plan Procurement Management

Project management processes can be organized into five groups:

• Initiating processes: recognizing that a project or phase should begin

What is activity Dependancy ?

Lets say we have two activities

Biryani 60 08:00 09:00 08:00 09:00 0

Raita 10 08:00 08:10 08:50 09:00 50

Lets say we have two activities

Biryani 60 08:00 09:00 08:00 09:00 0

Raita 10 08:00 08:10 08:50 09:00 50

Path 1 A - D - G - I = 24 days Path 3 A - C - H - I 23 days

Path 2 A – E - F - G - I = 26 days Path 4 B - H - I 20 days

• A method to assess the project’s performance.

• If it continues like this ? What are the forecasts /

• EV = Earned Value = Budgeted cost of work

• Which is given in the statement itself i.e. 300 SAR

• If SV or CV is negative shows a bad situation

• If SPI or CPI is < 1 shows a bad situation

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