DZ Card Philippines Inc.

Disbusrsement Cycle

No. Input Process Output

Purchase Requisit for approval Purchase Order
Purchase Order O.R./SI from supplier
Purchase Order (bReceiving of goods Receiving report - Upon completion of the physical count and inspect
Receiving report Update Inventory Records
O.R./SI from supplier Cash disbursement Voucher
Cash disbursement Voucher Check/Cash
 Department/Person in Charge No. of Copies Where the individual copies end up
requester 3 (1) vendor (2) acctg (3) receiving department (blind copy)

pon completion of the physical count and inspect

4 (1) accompanies the goods (2)filinf (3) AP department (4) inventory for upda
 Entry Made Should be Entry By whom: Remarks
tment (blind copy)
(dr) applicable account (cr) cash or a/p
AP department (4) inventory for updating the blind copy contains no quantity or price information about the products being
ation about the products being received. The purpose of the blind copy is to force the receiving clerk to count and inspect inventories prior
unt and inspect inventories prior to completing the receiving report. At times, receiving docks are very busy and receiving staff are under pr
and receiving staff are under pressure to unload the delivery trucks and sign the bills of lading so the truck drivers can go on their way. If r
k drivers can go on their way. If receiving clerks are only provided quantity information, they may be tempted to accept deliveries on the ba
ed to accept deliveries on the basis of this information alone, rather than verify the quantity and condition of the goods. Shipments that ar
of the goods. Shipments that are short or contain damaged or incorrect items must be detected before the firm accepts and places the go
e firm accepts and places the goods in inventory. The blind copy is an important device in reducing this exposure.