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FI Material Guru99
FI Material Guru99
SAP FI is a module used for reporting both externally and internally. The objective is to record all
financial transactions that are posted by an entity and produce financial statements which are
accurate at the end of the trading period. This tutorial is going to explain the major functionalities
with SAP FI module.
SAP FI is made up of sub modules. The sub-modules that are often used are accounts
receivables, accounts payables, asset accounting, general ledger Accounting and bank
accounting.
All the sub modules are interlinked and integrate in real time. A trial balance can be extracted at
an time and it will always balance because all the sub modules are connected. The diagram
below shows the the integration between SAP FI modules.
Accounts payables
Accounts payables is a sub module that captures all transactions with vendors and manages
vendor accounts. Separate vendor accounts are maintained and when transactions are posted in
customer accounts, reconciliation accounts in general ledger are updated with the figures in real
time. Transactions in accounts payables include invoice posting, credit memo posting, down
payments, invoice payment, automatic payment program and executing vendor reports.
Asset accounting
Asset accounting manages all transactions realted to assets for an entity. When transactions are
posted in asset accounts ,reconciliation accounts in general ledger are updated in real time.
Transactions in asset accounting include asset acquisition, asset retirement, asset sale, asset
transfer, asset revaluation and asset depreciation.
Bank accounting
Bank accounting captures all transactions with the banks. Bank reconciliation is done to reconcile
all transactions recorded on bank statements comparing them to transactions in the system.
All SAP FI sub-modules are integrated and transactions are updated in real time which means
accurate financial statements can be extracted from the system at any time.
SAP Customizing Implementation Guide -> Enterprise Structure -> Definition-> Financial
Accounting -> Define Company
1. Enter a unique Company Id for the Company within your corporate group
2. Enter the Company Name
3. In the Detailed Information Section Enter the Company Address details such as Street ,
PO Box, Postal Code, City
4. Select Country code for country the company is established
5. Select Default language for the Company for Print forms and Default Texts
6. Select a Local Currency for the Company
Step 6)After completing all the required information ,press save Enter your customizing
request number
Step 4) In the next screen, select activity - Edit Company Code Data
In the Change View Company code screen
Step 8) Enter Address Details for the Company this will appear in print forms
Step 2) In the Next Screen Enter the unique Company ID against the Company Code you
In SAP, the Chart of Accounts (COA) is defined at the client level and assigned to each company
code. It is a list of General Ledger account’s master data that fall under different account groups
of a company code. This grouping mechanism helps to develop better financial reports.
1. Operating chart of accounts: They are used to post daily expenses. The accounts in
Operating Chart of Accounts could be either expense or revenue accounts, and the
information is shared by Finance as well as Controlling modules.
2. Group Chart of Accounts: These are accounts used by the entire corporate group. They
help in generating reports at the corporate
3. Country-specific chart of accounts: This Chart Of Accounts help meet country-specific legal
requirements
SAP Customizing Implementation Guide -> Financial Accounting -> General Ledger Accounting
-> G/L Accounts -> Master Data -> Preparations -> Define Account Group
1. Enter the Chart of Accounts key in which the Account Group is to be created
2. Enter unique Account Group key
3. Enter Description for the Account Group
4. Enter the number range for the G/L account to be created in the Account Group
Step 6) Select Field Status from the Application menu
Step 7) In the next screen, you can change the field status for different sections of the G/L COA
Master Data. For example select Account Control
Step 8) Now you can maintain the status of different fields belonging to Account Control Tab
Step 9) After maintaining the field status , press save Enter your change request number
In the next screen, Enter the Chart of Accounts to maintain the Retained Earnings Account
In the next screen, select New Entries from the Application Menu
You can maintain the posting key for this account by selecting posting key in the Application
Menu
After this you can assign posting key for Debit and Credit
After maintaining all required information , press save and Enter your change request number
You have successfully created a Retained Earnings Account.
Note , SAP provides you an option to create a GL account with reference to another GL account.
More on this later in the tutorial.
Step 2) In the next screen
Step 2) Change the Short Text and G/L acct long text.
Step 3) Validate the other information on the Type/description and Create/bank/interest tabs .
Step 3) In the next screen , Select the Field from the list of Changed Fields
Step 4) In the next screen, List is generated with New Value and Old Value of the field
For Blocking
Step 5) In the next step , Press the Mark for deletion button
Step 6) In the next screen, you have the deletion options for the G/L Accounts
General Ledger (G/L) Posting in SAP: PCP0 &
PC00_M99_CIPE
General Ledger posting is the process of posting the Payroll results to the appropriate GL
accounts including the cost centres Posting payroll results to Accounting is one of the subsequent
activities performed after a successful payroll run. It usually takes place once each payroll period,
as well as after each off-cycle payroll run. GL posting does the following
Each employee’s payroll result contains different wage types that are relevant to accounting:
Wage types such as standard salary, bonuses, and overtime represent expenses for the
company, which are posted to a corresponding expense account.
Wage types such as bank transfer, employment tax, employee’s contribution to social
insurance, etc. are the employer’s payables to the employee, the tax office, etc. and are
posted as creditsto a corresponding payables or financial account.
In addition, there are wage types such as the employer’s health insurance contribution,
which represents an expense for the enterprise and, at the same time, a payable to the
social insurance agency. For this reason, such wage types are posted to two accounts -
once debited as an expense, and once credited as a payable.
Other types of wage types also exist, for example accruals, provisions, etc. These types of
wage types are usually posted to two accounts, once debited as an expense and once
credited as a provision.
Posting to General Ledger is a 2 STEP process :-
Transaction: PC00_M99_CIPE
Overview:
This step creates a posting run based on the payroll results, with a “distinctive number”, a
“run type PP”, and the accompanying posting documents.
The posting run ensures that payroll results for an employee are only posted once
Processed payroll results for an employee are flagged
If the posting run is successful, it gets the status “Documents Created”.
If the posting run is unsuccessful, it gets the status “Incorrect Documents”. Relevant error
messages will appear in the Output Log.
Test (T)
In a test run, the system checks only whether the balance of expenses and payables is zero, as it
should be.
Simulation (S)
In both simulation and productive runs, the system checks all HR and RT tables and the posting
information in master data to determine whether they exist and whether they are consistent.
When you choose Execute Run for a productive run, the system performs the following steps:
Selects the employees and their payroll results for the evaluation
Creates a posting run
Creates posting documents
Enter Payroll Area , Selection Criteria , Type of Document Creation , Check Ouput Log , Enter
Document Date and Choose a Posting Variant. Click Execute.
Output Log
The log shows whether the posting run was successful for all personnel numbers.
You will obtain the list of all employees selected, in “RED” (indicates errors or imbalance)
or “GREEN” (indicates no errors).
In the Output Log, if it is successful posting run, the “Doc. Creation” will indicate Error-Free.
If it is unsuccessful, the “Doc. Creation” will indicate Incorrect.
Write down the posting run number.
If you select the Document Overview button or double click the Doc. creation line, you
can access the document overview screen
Transaction : PCP0
Overview:
This step provides an overview of ALL documents created during the posting run.
Alternatively, you can also access the document overview from the Create Posting
Run log by choosing the Document Overview button or by double clicking on
the Document Creation line.
You can drill-down through these documents to identify the reasons for which errors have
occurred for unsuccessful posting run (i.e., with an “Incorrect” status).
Step 3) In next screen-"Display IMG" navigate the following menu path SAP Customizing
Implementation Guide -> Financial Accounting -> General Ledger Accounting -> Business
Transactions -> Closing -> Document -> Define Financial Statement Versions
Step 4) In the Next Screen, Select New Entries
Step 7) After the Financial Statement Version is saved you can edit its structure items by
selecting Financial statement items button
Step 8) In the next screen, you can maintain nodes in version object A new version has seven
basic nodes by default, listed below
node by selecting the node and pressing the create items button New item will be
created as subnode to the selected node. We can assign accounts or group of Accounts to a
Post General Ledger 5000 units of local currency are drawn from the house bank account in cash
and put into petty cash.
Step 5) Now check the status of the Document in Amount Information section
Step 6) In the Status Bar Document number is generated which confirms Document Posting.
Post To Cost Center in SAP
Step 1) Enter Transaction Code FB50 in the SAP Command Field
Step 3) Press 'Save' Button for the SAP Standard Toolbar to post the Document
Step 4) Check the Status bar for the Document Number of the Successful Entry.
Create Fiscal Year Variant & Assign to Company Code
in SAP: Complete Tutorial
In this tutorial, you will learn-
SAP Customizing Implementation Guide Financial Accounting -> Financial Accounting Global
Settings->Fiscal Years -> Maintain Fiscal Year Variant (Maintain Shortened Fiscal Year )
Step 4) In the next screen, Select "New Entries" from the Application Toolbar
Step 6) After entering all required data , Press Save from the standard toolbar
Step 7) In the next screen, Enter the customizing request number and you have created a new
Fiscal year Variant
Step 8) For Maintaining the period dates , that is if the Fiscal year Variant is not Calendar Year,
then we can maintain the Posting period by
1. Select the Fiscal Year Variant you want to maintain the period
2. Select the Periods folder
Step 9) In the next screen , Maintain the periods for the Fiscal year in Ascending order
Step 10) After maintaining the periods , Press "Save" in SAP Standard Toolbar
SAP Customizing Implementation Guide -> Financial Accounting -> Financial Accounting Global
Settings->Fiscal Years -> Assign Company Code to a Fiscal Year Variant
Step 4) In the next screen , Assign Company code in the list with the corresponding Fiscal Year
Variant
Step 5) After the assignment , Press "Save" from the SAP Standard toolbar
You can also assign Fiscal Year Variant in the Company code via Company Code Global
Parameters Settings.
SAP Customizing Implementation Guide -> Financial Accounting -> Financial Accounting Global
Settings->Document -> Posting Periods -> Define Variants for Open Posting Periods
All Other periods will remain close for posting for the Account range mentioned
After maintaining the periods, Press 'Save' from the SAP Standard Toolbar
In the next screen , Enter the customizing request number
SAP Customizing Implementation Guide -> Financial Accounting -> General Ledger Accounting -
>Business Transactions -> G/L Account Posting -> Make and Check Document Settings ->Define
Field Status Variants
Step 8) In the next screen, Select the Field Group to maintain the status
Step 9) In the next screen, Maintain the Field status of the Group Fields
Similarly Maintain other Field Groups ,After maintaining all the Groups and Field Status Groups,
Press "Save" from the SAP Standard Toolbar
Step 11) In the next screen, Enter the Customizing Request number
You have successfully created a Field Status Variant and it's Field Status Groups
SAP Customizing Implementation Guide -> Financial Accounting -> General Ledger Accounting -
>Business Transactions -> G/L Account Posting -> Make and Check Document Settings ->Assign
Company Code to Field Status Variant
Step 4) In the next screen, Maintain Appropriate Field Status Variants for the Company Code
Listed
Step 5) After Maintaining the Field Status Variant for the Company Code , Press 'Save' from the
SAP Standard Toolbar
Step 6) In the next screen, Enter the Customizing Request number
You have successfully assigned the Company Code with Field Status Variant.
Step 3) In the next screen "Display IMG' Follow the menu path
Financial Accounting -> General Ledger Accounting -> Business Transactions -> G/L Account
Posting -> Carry out and Check Document Settings ->Define Document Types
Step 4) In the next screen, Press 'New Entries' Button from the Application Toolbar
Step 7) In the next screen , Enter the Customizing request number to create the new G/L
Document Type
For Maintaining new Number Range
1. Enter the Company Code for which you want to maintain the number range
2. Press 'Change Interval ' Button
A Asset
D Customer
K Vendors
M Material
AA Asset posting
AB Accounting doc
AE Accounting doc
AF Dep. postings
CI Customer invoice
CP Customer payment
DA Customer
DB Cust.recurring entry
DE Customer invoice
DR Customer invoice
DZ Customer payment
For example ,an Accounting clerk has authority to post documents to a maximum amount
$5000. .While feeding document he finds that the document amount is $10000 for which he
does not have the authority .
In such cases, SAP has provided Park Facility for the document which allows the user to save
the document but the amount is not posted in the G/L Accounts .The document can be later
reviewed by High Authority Personnel who has appropriate posting amount authorization. Once
approved , the document is posted in G/L Accounts.
Step 1) Enter Transaction Code FB50 for G/L Account Posting in SAP Command Field
Step 2) In the next screen , Enter the following
Under such situations , you can HOLD a document without posting the document amount in the
G/L Accounts. Here is an Demo for Holding a G/L Account Document
Step 1) Enter Transaction Code FB50 for G/L Account Posting in SAP Command Field
Step 4) In the next screen, Enter the Temporary Document Number and Press Hold Document
Step 2) In the next screen, Select Goto-> Post with Reference from the SAP Standard Menu Bar
Any postings made in Accounts Receivable is updated in General Ledger G/L as well. The
Accounts Receivable submodule has tons of reports and forecasting to features to track vendor
outstanding and payments.
Here is the list of tutorials that will teach the above process.
Step 4) In the next screen, select Address Tab Enter the Following
Step 10) Check the status bar to see the Customer data is created
Step 5) In the next screen , Select the Field from the list of Changed Fields
Step 6) In the next screen, List is generated with New Value and Old Value of the field
Block a Customer
Step 5) In the next screen, Check the Block Indicator for the data to be Blocked
Delete a Customer
Step 3) In the next screen, Check the Block Indicator for the data to be Deleted
Step 4) Press 'Save' button , to proceed with the Deleted
Step 3) In the next screen, 'Display IMG' Select the menu path
Financial Accounting ->Accounts Receivable and Accounts Payable ->Customer Accounts ->
Master Data ->Preparations for Creating Master Data->Define Account Groups with Screen
Layout(Customers)
Step 4) In the next screen , Select the 'New Entries' Button from Application Menu bar
Step 7) In the next screen , Select the Group of fields for which you want to maintain Field Status
Step 8) In the next screen , Maintain the Field Status of Fields of the selected Group
Similarly , you can maintain field status of other Master Data Section and their Groups . After
Maintaining the Field Status , Press 'Save' in the SAP Standard Menu to Create the Account
Group
Step 9) In the next screen, Enter the Customizing Request Number Create the Customer
Account Group.
How to Create One Time Customer FD01 in SAP
In SAP , we can create One Time Customer Master Record for those customers which do not
have frequent transactions and we do not want to maintain their master records separately. In
such cases we create One Time Customer in which General Information(Name , Address, Phone
no etc ) can be maintained at the time of transaction.
Step 1) To Create a One Time Customer Master, Enter Transaction Code FD01 in SAP
Command Field
Step 3) In the next dialog box, Select the Account Group in which One Time Customer Property
is Checked.
Step 4) In the main screen ,Enter the Following
1. Enter the Customer Id as per the Number range Assigned to the Account Group
2. Enter the Company Code in which the master is to be created
Step 5) In the next screen in the General data - Address Tab, Enter the Following
Step 9) Check the Status bar for the Creation of the new Customer Master
Step 6) After completing the above entries check the status of the document
Step 7) Press Post Button in Standard bar and wait for Document number to be generated
and display on the status bar for Conformation
Step 5) Move back to previous screen and then Press Save from the Standard toolbar
Step 6) Check the status bar for the reversal document number generated
Step 2) In the next screen, Enter the Company Code for document to be posted
1. Enter the Sales Revenue Account for the Original Invoice was posted
2. Enter the Amount to be debited
3. check the Tax code
Step 7) Check the status bar for the document number to be generated
You have successfully posted a customer credit memo for the Sales Return
How to post Customer Incoming Payments F-28 in SAP
In this tutorial, we will learn How to post Incoming Payments
Step 4) Assign the Payment Amount to Appropriate Invoice so as to balance the Payment with
the Invoice Amount
Step 5) Press Post from the Standard Toolbar to post the Incoming Payment
Step 6) Check for the Status bar for the Document number to be generated
Step 4) After Maintaining the Exchange Rate , Press 'Save' to post the Document
Step 5) Check the Status bar for the Document Number generated
Residual Method: Incoming & Outgoing Partial
Payments Posting in SAP
In this tutorial, we will learn Incoming & Outgoing Partial Payments Posting using Residual
Method
Step 5) Check the Status bar for the Document Number Generated.
Document
Step 5) Check the Status bar for the Document Number Generated.
Step 5) Check the Status bar for the Document Number Generated.
Using Credit Control , you can minimize your credit risk by defining a credit limit for your
customers.
In SAP , Credit and risk management takes place in the credit control area. If your credit
management is centralized, you can define one credit control area for all of your company codes.
On the other hand, if your credit policy requires decentralized credit management, you can define
credit control areas for each company code or each group of company codes.
A credit control area, is used to define ,and control, customer credit limits.
We can Maintain Credit Control Area Master Data for a customer :
1. Enter Customer Id for the Customer for which you want display the Credit Limits
2. Enter the Credit Control Area
3. Check Central data section
Step 3) In the next screen ,Maintain the Credit Management Data for the Customer
Step 4) Press "Save" button from the SAP Standard Toolbar for save the changes made in the
credit limits
Any postings made in Accounts Payable is updated in General Ledger as well. The Accounts
Payable submodule has tons of reports and forecasting to features to track vendor outstanding
and payments.
Here is the list of tutorials that will teach the above process.
Step 3) In the next screen, 'Display IMG' Select the menu path Financial Accounting ->Accounts
Receivable and Accounts Payable ->Vendor Accounts -> Master Data ->Preparations for
Creating Vendor Master Data->Define Account Groups with Screen Layout(Vendors)
Step 4) In the next screen , Select the 'New Entries' Button from Application Menu bar
Step 7) In the next screen , Select the Group of fields for which you want to maintain Field Status
Step 8) In the next screen , Maintain the Field Status of Fields of the selected Group
Similarly , you can maintain field status of other Master Data Section and their Groups. After
Maintaining the Field Status , Press 'Save' in the SAP Standard Menu to Create the Account
Group
Step 9) In the next screen, Enter the Customizing Request Number Create the Vendor Account
Group.
How to Block or Delete a Vendor in SAP FICO
In this tutorial, we will learn
Block a Vendor
Step 1) Enter Transaction code FK05 in the SAP Command Field
Step 3) In the next screen, Check the Block Indicator for the data to be Blocked
Step 4) Press 'Save' button , to proceed with the Block
Delete a Vendor
Step 1) Enter Transaction code FK06 in the SAP Command Field
1. In the Vendor field, you can enter a reference Vendor if the details are similar to the new
Vendor.
2. In the Company Code field, you can enter the reference Vendor's company code.
In this tutorial we will create a vendor without a reference. Click the Enter button.
Press Enter
Step 3) In the next screen, In Address Tab Enter the Following
Check the Status bar for Confirmation of successful creation of Vendor Master.
Step 2) In the next screen , Select Account Group and Press F4 for Help
Step 3) In the next dialog box, Select the Account Group in which One Time Vendor Property is
Checked.
Step 4) In the main screen ,Enter the Following
1. Enter the Vendor Id as per the Number range Assigned to the Account Group
2. Enter the Company Code in which the master is to be created
Step 5) In the next screen in the General data - Address Tab, Enter the Following
Step 8) Check the Status bar for the Creation of the new Vendor Master
Step 5) In the next screen, we can check the Withholding Tax is also Credited as per the base
amount entered in the Invoice.
Step 6) Press Post from the Standard Toolbar to post the Incoming Payment
Step 7) Check for the Status bar for the Document number to be generated
1. Enter the Vendor ID (Withholding Tax Enabled )of the Vendor to be Invoiced
2. Enter Invoice Date
3. Check Document Type Vendor Invoice
4. Enter Amount for Invoice
5. Select Tax Code for the Tax Applicable
6. Select Tax Indicator "Calculate Tax".
7. Enter the Purchase Account
8. Enter Amount for the Invoice
Step 4) After completing the above entries Select the Withholding Tax Tab and Enter the
Following
A consistently high volume of invoices have to be processed. Accounts Payable Invoices have to
be paid on time to receive possible discounts. The Accounting department wishes to perform this
processing of invoices automatically. The Automatic Payment Program is a tool that will help
users manage payables. SAP gives users the options to automatically:
The Automatic Payment Program has been developed for both national and international
payment transactions with vendors and customers , and handles both outgoing and incoming
payments. Configuration We can configure the Payment Program by selecting the Payment
Program (Tcode - F110 ) Application menu Environment -> Maintain Config
The Settings for Automatic Payment program are divided into following Categories :
1. Ranking Order
2. Amounts
3. Accounts
4. Charges
5. Value Dates
Ranking Order
Bank Accounts
Available Amounts
Value Dates
Expenses / Charges
Execution : After Configuration of the Payment Process we will enter parameters to execute the
program. Enter the Transaction code F110 in the SAP Command Field
Every Payment Program run is identified by two fields
1. Run date
2. Identification
After the Parameters are Entered we execute the Program by pressing the proposal button in
Application Toolbar
In the next dialog box , Check the "Start Immediately" and press Continue
A payment proposal is generated based on the parameters.
We can view the Proposal Log for possible errors by Pressing the Proposal Log Button
We can edit the proposal to block the some payments if we want, Press the Edit Proposal Button
In the next screen , the Proposal List of Vendors is generated who are to receive the Payments
After edit the Proposal , and then run the payment run to release the payments. We can schedule
the payment run by coming back to main screen pressing the Payment Run button
In the next Dialog box , Check "Start Immediately" to start the payment run instantly and Press
continue
We can check the status of the Payment run on the Status Tab
It is the process of Correspondence with the Customer/Vendor about pending bills ( in sap as we
call it open items). In SAP we can schedule the Dunning Process and maintain different Dunning
Levels for Dunning run.The Dunning process involves the following steps:
1. Entering Parameters in the dunning program.The parameters of old dunning run can be
copied and dates can be adjusted.
2. The Dunning run selects the accounts, examines them for overdue items, checks if they
have to be dunned, and assigns dunning levels to them.All dunning data is stored in a
dunning proposal.
3. The Dunning Proposal can be edited ,deleted and recreated as often as necessary until the
dunning clerk is satisfied with the result.
4. If desired ,this step can be skipped and the dunning run can be followed directly by the
printout of dunning notices.
5. In One Click,Dunning notices are printed and dunning data is updated in the master
records and associated documents.
Step 1) We will perform a Complete Dunning run as a background scheduled job- Enter the
Transaction F150 in the SAP Command Field
Step 6) In the next screen select the printer to print the dunning notices generated
Step 7) In the next screen schedule the time of dunning run
Correspondence can be sent to customer/ vendor in various formats like email, and fax.
Correspondence is basically letters etc. which is sent from SAP to vendor/ customer etc.
Correspondence can be created individually or collectively, ad-hoc or via automated batch job.
Types of correspondence
Correspondence Configurations
Correspondence Generation
Correspondence Printing
Correspondence Via Email
Types of correspondence
Following is example list of various standard correspondence types, which can be copied to
create a specific custom form, program, etc.
Correspondence Configurations
Configuration of Correspondence in SAP can be carried out in the following steps below
Path: - SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable >
Customer Accounts > Line Items > Correspondence > Make and Check Settings for
Correspondence > Define Correspondence Types
Transaction Code:-OB77
Here various SAP standard correspondence types are available. You can also create your
custom correspondence types. You can specify that what data is required for generating a
correspondence, e.g. for account statement you can specify that customer/ vendor master is
necessary for the statement. Also, you can specify the date parameters and the text to appear for
date selection.
Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable >
Customer Accounts > Line Items > Correspondence > Make and Check Settings for
Correspondence > Assign Programs for Correspondence Types
Here you need to link the correspondence generator program to the correspondence type. You
can also specify different programs for different company codes. (Also, you can specify the
default variant here for the program to execute. You can create such variant from
transaction SE38/ SA38for the program.)
You can also create your own custom program as a copy of the standard program and can make
suitable changes to meet any of your client specific need.
Step 3) Determine Call-Up Functions for Correspondence Type
Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable >
Customer Accounts > Line Items > Correspondence > Make and Check Settings for
Correspondence > Determine Call-Up Functions
Transaction Code:-OB79
Here you need to specify that at what point of time you can generate the particular
correspondence type. You can also specify a different setting for different company codes. The
various options available are:-
Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable >
Customer Accounts > Line Items Correspondence > Make and Check Settings for
Correspondence > Define Form Names for Correspondence Print
Here you need to specify that which forms definition will be used by the correspondence print
program. You can also specify a different setting for different company codes. (The SAP Script
form is defined using the transaction SE71, where the various data is arranged in the output
format to get processed. This SAP Script form defines the layout in the output.)
You can also use two digit form IDs, by which you can call different forms for different form IDs in
the same company code.
This form ID can be given in the selection screen of the print program generating
correspondence. You can select only one form ID at one time for a correspondence type. You
can create multiple correspondence types, triggering different form ids.
Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable >
Customer Accounts > Line Items > Correspondence > Make and Check Settings for
Correspondence > Define Sender Details for Correspondence Form
Transaction Code:-OBB1
You can here link the details for header, footer, signature and sender. This text is defined using
the transaction SO10 with text ID as linked above (e.g. ADRS). You can also specify a different
setting for different company codes.(Also two digit sender variant can be defined, which you can
give to the selection parameters of the print program. This will enable different sender details
within same company code.)
Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable >
Customer Accounts > Line Items > Correspondence > Make and Check Settings for
Correspondence > Define Sort Variants for Correspondence
Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable >
Customer Accounts > Line Items > Correspondence > Make and Check Settings for
Correspondence > Define Sort Variants for Line Items
You can here specify that in which order the various line items will appear in a correspondence
letters. E.g. if a vendor account statement has multiple invoices, then invoices will get sorted in
this order and then the letter will get generated.
This Sort Variant can be given in the selection screen of the print program generating
correspondence.
Correspondence Generation
As shown earlier also while configuring the call-up point, the correspondence can be generated at
below point of times:-
The correspondence can be generated while you create, change or display the document.
For this go to Environment > Correspondence and select relevant correspondence type, e.g. see
the below screen in FB70 customer invoice creation:-
Similarly, you can create the correspondence from document display/ change from the
transaction, like in FB02/ FB03/ FBl1N/ FLB5N, etc.
For existing accounting documents you can use transaction code FB12.
Hereafter entering the company code, it will ask the correspondence type. Select
Correspondence Type and it will ask you to enter document number/ account no. etc. based on
the correspondence type setting. After this, the correspondence is requested.
Correspondence Generation (Method C)
From transaction F.27, you can generate the correspondence (Account Statement) for vendor(s) /
customer(s).
Here "Indicator in Master Record", the value given should match with the value given in customer/
vendor master data > Company Code > Correspondence.
If you select "Individual Request" check box, then if the same vendor/ customer has line items in
multiple company codes, then for each company code a separate statement will get generated.
Correspondence Printing
Correspondence Printing (Method A):-
Use transaction code F.61 to print the relevant correspondence type already generated. On
execution, it will simply print the correspondence (If Email/ Fax, etc. is configured, then output will
be generated in that format)
The spool generated can be seen and printed from transaction SP02 or System > Own Spool
request.
Also maintain the email id in customer/ vendor master > Company Code Data > Correspondence
Tab.
Then the correspondence for this customer/ vendor will get generated in email format instead of
print output (Taking into account the user exit setting made to determine method of
communication in the user exit given in next slide.)
(Note: Similarly you can make setting for Fax output via selecting the standard
communication as FAX and maintaining Fax no.)