Appointment of Substitutes On The Railways - Indian Railway Employee

11/17/2018 Appointment of Substitutes on the railways | Indian Railway Employee
Indian Railway Employee

An independent site for Indian Railway employees
Appointment of Substitutes on
the railways
Recruitment
Substitutes
"Substitutes" are engaged in Indian Railway Establishments
when regular posts are lying vacant and the process of filling
up is delayed and the said posts cannot be kept vacant due to
exigencies of work.
Process of engagement
Substitutes in erstwhile Group ‘D’ should be engaged with

the prior personal approval of the General Manager, while
those in Group ‘C’ shall require prior approval of the
Railway Board.
Circumstances for engagement of Substitutes
The process of filling up of vacancies is delayed.

The posts cannot be kept vacant without adversely affecting
the railway services.
Maximum number of Substitutes that can be

engaged
http://indianrailwayemployee.com/content/appointment-substitutes-railways 1/19
Maximum number of Substitutes that can be engaged in a

year calculated as on 1st April of the year in erstwhile Group
‘D’ posts :
10% of the vacancies in case of [a] Safety; [b] Train

operations [operating staff of Operating, Mechanical, Civil,
S&T and Electrical] and
2% of the vacancies in other categories.
Chief Personnel Officer [CPO] will calculate the 10% and 2%

vacancies at the beginning of each financial year.
Procedure to engage Substitutes in erstwhile Group

‘D’
Applications addressed to General Manager will be received

in General Manager’s office from various sources.
Committee of three Senior Administrative Grade [SAG]
officers, nominated by General Manager, will scrutinize
applications and make recommendations which will be put
up for approval of General Manager through Chief
Personnel Officer[CPO].
The applications recommended by the Committee will be
forwarded to the Personnel Department for verification of
certificates, etc.
After due verification of educational qualifications,
certificates etc., the eligible applications along with the
requirement of substitutes received from DRMs/Heads of
Units, through the Chief Personnel Officer, will be put up
for General Manager’s approval, by the Personnel
Department.
Keeping the exigencies of services and suitability of the

candidate, General Manager will decide the Department
and Division /Unit where the candidate is to be engaged.
Formal letter of engagement will be sent to the Division
/Unit by the Personnel Department.
To avoid any fraud/impersonation etc., the Division/Unit
will get the letter verified/authenticated from CPO’s office
and then issue Engagement Letter to the candidate.
Proper records should be maintained with reference to the
number of applications received, number of applications
rejected etc. Records of the applications which are no
longer required to be retained should be shredded/weeded
out.
Pay and allowances
Substitutes engaged should be paid regular scales of pay

and allowances admissible to the post against which they
have been appointed irrespective of the nature or duration
of the vacancy.
Other benefits
They should be allowed all the rights and privileges as are

admissible to temporary Railway employees on attainment
of temporary status on completion of four months
continuous service.
The substitutes who have attained temporary status and
have put in one and half years of continuous service should
be granted Festival/Flood advances on the same conditions
provided they furnish two sureties from permanent Railway
servants.
Substitutes are eligible for medical facilities for self only in

the out-patient Department. The service cards etc. of the
employee may be utilised as identification cards for this
purpose.
When substitutes are selected for absorption in regular
service and sent for medical examinations, the standard of
medical examination should be of relaxed standard as
prescribed for re-employment during service.
Regularisation
The conferment of temporary status after completion of

four months continuous service does not entitle them to
automatic absorption/appointment to Railway service
unless they are selected in the approved manner for
appointment or absorption to regular posts.
While regularizing the services of substitutes, age limit for
recruitment to erstwhile Group ‘D’ posts may be relaxed to
the extent of their total service rendered as substitute which
may be either continuous or in broken periods subject to
maximum of 40 years not exceeded in case of General
candidates, 43 in case of OBC and 45 in case of SC/ST.
Substitutes who wish to apply for the posts advertised by
the Railway Recruitment Boards may be given relaxation in
age to the extent of service put in by them, continuous or in
broken spells subject to maximum of 40 years not exceeded
in case of General candidates, 43 in case of OBC and 45 in
case of SC/ST.
Screening of the Substitutes for their absorption in

regular service.
A person who is continued to work as a Substitute for

prolonged period shall be considered for regularization of
his/her services provided he/she has put in a minimum of
05 [five] years of service.
A screening Committee should be constituted to screen the
substitutes with temporary status for their absorption in
regular posts.
Such screening Committee should consist of at least three
Railway Officers of appropriate rank, one belonging to
SC/ST communities and another to minority community.
Screening/Empanelment of substitute for the purpose of
absorption in regular employment be restricted to only
those who are in the current substitute registers.
Though no roster is required to be maintained, the intake of
SC/ST/OBC while engaging substitutes against each
individual category in the various departments should not
be below the prescribed percentage of reservation in favour
of these communities.
The Screening Committee should make good shortfall, if
any, by resorting to direct recruitment from open market in
each erstwhile Group ‘D’ category.
Screening of substitutes for absorption in regular
employment may be made by the Screening Committee
with reference to the vacancies available at the material
time.
As long as it is established from records that the substitutes
have been enrolled within the age limit, relaxation at the
time of actual absorption should be automatic.
In old cases, where the age limit was not observed,
relaxation of age at the time of regular absorption should be
considered sympathetically. CPOs /DRMs are empowered

to grant such relaxations.
Substitutes will be eligible for absorption in regular
employment only if they fulfill the requisite eligibility
criteria for the post in question. Relaxation in educational
qualification may be granted by retraining such persons as
followed in case of Group ‘D’ staff on implementation of 6th
Pay Commission.
When called for screening, substitutes will be issued passes
for their journeys and the period treated as on duty.
Gaps which may occur in service of Substitutes between two
engagements should be ignored for the purpose of
temporary status on completion of four months service.
Date of appointment
The date of appointment of a substitute to be recorded in

the Service Book against the column "Date of appointment"
should be the date on which he/she attains temporary
status after continuous service of four months if the same is
followed by his/her regular absorption. Otherwise, it should
be the date on which he/she is regularly
appointed/absorbed.
Break in service
The following cases of absence will not be considered as
"break in service" for determining the four months
continuous service for the purpose of absorption in regular
employment:
The periods of absence of a substitute who is under medical

treatment with injury sustained on duty covered by the
provisions of Workman's Compensation Act.

Authorised absence (granted by the Supervisory Official in-
charge )not exceeding 20 days during the preceding six
months.
Days of rest even under HOER or under the statutory
enactments and the days on which the establishment
employing the substitutes remains closed will not be
counted against the limit of 20 days authorised absence.
Service Register
A register should be maintained for recording the names of

all ''Substitutes'' whenever employed according to the Unit
of recruitment, e.g. Divisions, Workshop etc. strictly in the
order of their employment at the time of their initial
engagement.
MACP benefits for substitutes
Entire temporary status service of substitutes followed by

regularization without break may be taken into account for
counting minimum service years for MACP benefits.
Pensionary benefits
The period of service of substitutes will be counted for full

pensionary benefits from the date of completion of four
months continuous service provided it is followed by
absorption in regular service, without break.
Engagement of Course Completed Act Apprentices

as Substitutes
Diploma/Degree holders trained under the Apprentices Act

1961 in Railway establishments can be considered for
engagement as substitutes in Group ‘D’ posts subject to
their fulfillment of other instructions.
References
Railway Board Letter No: E[NG]-II/2008/SB/SR/15 dated

17.09.2010 (RBE No: 137/2010)
Railway Board’s letter No. E(MPP) 2005/6/1 dated
02/12/2010 (RBE No. 171/2010)
Log in or register to post comments 11266 views
Comments
Priyanka
(not Dear Sir, My father is a
verified)
Sun, Dear Sir,
26/08/2012
- 17:29
Permalink
My father is a Trackmen of engineering depart
ment under PWI. I am his only daughter who
have completed a Bachelor degree in Arts. I wa
nt know that is there any provision for recruit
ment of mine over his V.R.S. If it is, then pleas
e inform me the procedure for applying for it a
s because my father is seeking from his health.
Waiting for your response.
Log in or register to post comments

Print
Lal
Sun,
26/08/2012 Read about the LARGESS scheme
- 19:06
Permalink Read about the LARGESS scheme here: htt
p://indianrailwayemployee.com/content/l
iberalised-active-retirement-scheme-guara
nteed-employment-safety-staff-largess If y
our father is eligible for this scheme you ca
n apply.
Another situation where you can get job of

your father is only if he is declared totally u
nfit for Railway job by Railway Doctor.

Print
Samuel
raj.L Dear Sir, My Father is a CAP
(not
verified) Dear Sir,
Tue,
28/08/2012 My Father is a CAP Man and he is in service for
- 00:29
Permalink more than 32 years. He is going to get retired i
n the month of December 2012. From Jan 2012
onwards he was not well. He was affected with
Stroke and due to this his brain nerves was not
functioning properly from then on he was unde
r medical sick
He is totally out of order he is not active. Only g

ood ness he is conscious and his behaviour is li
ke
the baby child ( His brain is affected)
He was admitted in the MDU Railway hospital

and he was declared as unfit to work under safe
ty category.
In addition to that CMS are informing that he i

s having only 4 month for retirement and so th
ey will not consider him for all class unfit
Is there any specific period limit is there for giv

ing all class unfit?
Waiting for your response.
Regards,
L.Samuelraj

Print
Tapan
Tue,
28/08/2012
While there is no such
- 10:29
While there is no such timeframe CMS is t
Permalink
he deciding authority to declare him fit or
unfit.
Print
Guest
(not Sir, I am Priyanka. Many many
verified)
Thu, Sir,
30/08/2012
- 17:48
Permalink
I am Priyanka. Many many thanks you for your
previous reply. My father is a Gateman under E
ngineering department and he is eligible for thi
s LARGESS scheme, but I am a married wome
n so may I now apply for this job? If yes then w
hat will be that procedure and please explain th
e general procedure for apply.

Print
Tapan
Thu,
30/08/2012
You are married is not a
- 19:01
You are married is not a problem. You hav
Permalink
e to apply when the division where your fat
her work call for it.
Normally they call once in a year.

Print
Ajoy Kr.
Paul I have applied against
(not
verified) I have applied against Employment Notice No.
03/2012, the (NTPC) Graduate Level Vacancy.
Tue, I have completed my Graduation from NETAJI

18/09/2012
- 22:53 SUBHAS OPEN UNIVERSITY (West Bengal),
Permalink Please let me know is the Degree of this Univer
sity comply with the educational qualification s
ought under the same Employment Notificatio
n.

Print
KUNDAN
(not Sir, I am a railway employee
verified)
Sun, Sir, I am a railway employee and belong to O
30/09/2012 -
12:23
BC Category and I m 32 years old. I want to a
Permalink pply for SSC jobs. Can I get my age relaxation
for applying SSC Examination?

Print
saisab
biswas Respected sir,
(not
verified) Respected sir,
Sun,
30/09/2012 i am H.S pass.Can I apply for subst
- 22:49
Permalink itutes post ?

Print
Joshi
Sun,
30/09/2012
yes, you can apply.
- 23:59
Permalink
yes, you can apply.

Print
saisab
biswas Respected sir,
(not
verified) Respected sir,
Mon,
01/10/2012 I want to apply for the substitute p
- 17:19
Permalink ost.For this how can I avail its application form
at and when does this process takes place?

Print
KSP
Mon,
01/10/2012
Substitute recruitment is
- 22:32
Substitute recruitment is done locally by th
Permalink
e Divisions with the approval of GM.

Print
Guest
(not For this goods guard degree
verified)
Wed, For this goods guard degree after 10th is vaild a
03/10/2012
nd I am eligble. My degree is after 10th std and
- 23:02 through distance i did this degree and it is appr

Permalink
oved by DEC. All i need is whether I am eligible
for applying this post. When I reached RRB i ge
t 2 different answers. 1 person said I am eligibl
e and other person told I am not. Whom should
I need to contact for the exact information. ple
ase advise

Print
Tapan
Thu,
04/10/2012
As per RRB Goods guard
- 12:09
As per RRB Goods guard qualification is de
Permalink
gree in any discipline . so you apply and se
e what they say.

Print
BIDRAHO
HAZRA Dear Sir,
(not
verified) Dear Sir,
Tue,
09/10/2012 -
20:13 E(NG)
Permalink -II/2008/SB/SR/15 THIS LETTER NO . I W
ILL DO APPLY ,PLEASE LAST DATE ?
Print
subbu
Fri,
21/12/2012
The letter number if for the
- 12:14
The letter number if for the rules, not for r
Permalink
ecruitment, recruitments are done by Gene
ral Managers,

Print
ANJAN kya 4 months ke bad permanant

Tue,
07/01/2014 kya 4 months ke bad permanant hota
- 23:11
hai ya nahi . after four months regular
Permalink
service ke jaisa hota hai kya

Print
Jay9999
Thu,
03/04/2014
Sir, How much time it takes
- 12:32
Sir,
Permalink
How much time it takes for appointment for su

bsitute d grade job in railway if once applicatio
n is selected by railway ?
Regards

Print
kapilnin
Wed,
10/09/2014
I m selected in group d 2012
- 09:48
I m selected in group d 2012 nr. But I have not
Permalink
received joining letter . Last week I went to rrc l
ajpat nagar. They said me post in amritsar (me
chanical). But till this week I have not received
any letter or information. I again went to rrc thi
s week. Now they r saying my file has return fro
m amritsar. And they will adjust me. And enqui
ries after 1 month.
what shI m selected in group d 2012 nr. But I h
ave not received joining letter . Last week I wen
t to rrc lajpat nagar. They said me post in amrit
sar (mechanical). But till this week I have not r
eceived any letter or information. I again went t
o rrc this week. Now they r saying my file has re
turn from amritsar. And they will adjust me. An
d enquiries after 1 month.
what shoud I do . Please give suggestions .

Print
‹ Frequently Asked Up Procedure of Group D

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Appointment of Substitutes On The Railways - Indian Railway Employee

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11/17/2018 Appointment of Substitutes on the railways | Indian Railway Employee

Indian Railway Employee

Substitutes in erstwhile Group ‘D’ should be engaged with

Circumstances for engagement of Substitutes

The process of filling up of vacancies is delayed.

Maximum number of Substitutes that can be

Maximum number of Substitutes that can be engaged in a

10% of the vacancies in case of [a] Safety; [b] Train

Chief Personnel Officer [CPO] will calculate the 10% and 2%

Procedure to engage Substitutes in erstwhile Group

Applications addressed to General Manager will be received

Keeping the exigencies of services and suitability of the

Pay and allowances

Substitutes engaged should be paid regular scales of pay

They should be allowed all the rights and privileges as are

Substitutes are eligible for medical facilities for self only in

The conferment of temporary status after completion of

Screening of the Substitutes for their absorption in

A person who is continued to work as a Substitute for

considered sympathetically. CPOs /DRMs are empowered

The date of appointment of a substitute to be recorded in

The periods of absence of a substitute who is under medical

provisions of Workman's Compensation Act.

A register should be maintained for recording the names of

MACP benefits for substitutes

Entire temporary status service of substitutes followed by

The period of service of substitutes will be counted for full

Engagement of Course Completed Act Apprentices

Diploma/Degree holders trained under the Apprentices Act

Railway Board Letter No: E[NG]-II/2008/SB/SR/15 dated

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Another situation where you can get job of

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He is totally out of order he is not active. Only g

the baby child ( His brain is affected)

He was admitted in the MDU Railway hospital

In addition to that CMS are informing that he i

Is there any specific period limit is there for giv

Waiting for your response.

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Log in or register to post comments

Log in or register to post comments

Log in or register to post comments

Tue, I have completed my Graduation from NETAJI

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- 23:02 through distance i did this degree and it is appr

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ANJAN kya 4 months ke bad permanant

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How much time it takes for appointment for su

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‹ Frequently Asked Up Procedure of Group D