Longswamp United Church of Christ

Minutes of Consistory Meeting

8/16/10

Present: Consistory members C. Eck, T. Masenheimer, A. Tucker,

B. Thomas, B. Friedly, K. Jenkins, J. Kressley. Learning Center
represented by Director Bev Thomas. Devotional by Pastor
Albright.

The meeting was called to order by Bill Thomas, Consistory

President, @ 6:40 PM.

Special Reports:

A. See Learning Center Director’s Report: 2 proposals were

made: 1. The removal of the pleated/accordion dividers in
the preschool room and 2. The painting of the 2’s room.
Motion to approve the proposals was made by C. Eck and
seconded by T. Masenheimer. Motion carried.

B. Treasurer’s Report: $2K was transferred from the

Maintenance Fund to the General Fund. According to Bob
Friedly, this is not unusual in the summer. There was $3305
in Memorial Fund income from the Betty Mabry Memorial
Fund. The report was accepted as presented, pending audit.

C. Pastor’s report: Elders agreed to send out second set of

letters at the end of August, dismissing 24 people from the
membership of the church. Exception: Jared Toth did not
receive his letter, so a letter reinstating him will be sent to
that effect. Fern Fritz would like to use some money from
Scott Fritz’s Memorial Fund to buy a laptop for the office.
Then, the current office computer could be moved to the
pastor’s study, and the laptop would stay in the church office
permanently (with the exception of when Dawn needs to
take the laptop to a Secretary’s Conference in Lancaster in
October 2010). Motion to approve this was made by A.
Tucker, seconded by J.Kressley. Motion carried. Also, an
 informal Leadership Transition Meeting was scheduled for
8/17 @ 6 PM. The Executive Committee in attendance was to
be B. Thomas, B. Friedly, J, Kressley, and A. Thomas. Also to
attend was to be the Search Committee consisting of E.
Long, D. Loch, D. Siegfried, D. Walbert, Pastor Bill and Pastor
Kathy.

D. Search Committee: discussed the transition plans and

President Bill Thomas suggested that the consistory draft a
thank you letter to the Search Committee by Consistory
Secretary, Andrew Thomas, thanking them for all their hard
work and dedication. PNEC Representative, Russ Roper, will
be in attendance the morning of the trial sermon, 8/29, to
help with the vote tally.

E. Property Committee: Meredith Tavares, Girl Scout leader, is

helping to finalize the Facilities Use Form with Bill Thomas.
There are issues with the current septic system and the
Executive Committee is trying to come up with a back-up
plan for a secondary septic site suggestion (holding tanks) to
the Planning Commission of Longswamp Township, until
after the sale of the parsonage is complete, as we will need
the funds from the sale of the parsonage to be compliant.
Motion was made by B. Friedly, seconded by T.
Masenheimer, to propose such a plan to the Planning
Commission. Motion carried.

F. Endowment Committee Report: Deadline for Scholarship

Applications is September 1. They will be meeting sometime
in September to determine the scholarship endowment for
each applicant.

G. Worship & Music Ministry Team: will be meeting on

September 16th and with Pastor Kathy (if she is voted in)
before she takes the pulpit on 9/26.

H. Church School Report: consists of Team Leader,

Secretary/Treasurer and Music Director. There will be 3
designated age groups: 3/4’s, K-2, and 3-6th grade. There will
also be a 7/8th grade Confirmation Class and a 9-12th grade
Youth Group with meeting times and dates TBA. There are
also 8 or 9 other people who are willing to teach Church
School this year. Rally Day is scheduled for Sunday,
September 12th.
 II. Unfinished Business: A nominating Committee consisting of
4 people needs to be formed to help fill various open and
critical positions, like Consistory, in a timely and orderly
fashion. Pastor Albright suggested including confirmed
youth for open positions, as well. Also, it was suggested to
look at former members of Consistory to head up the
Nominating Committee. The Facilities Use Form and
Guidelines is still being drafted and should be available by
Jan 2011. Fees for facilities’ use are still being adopted,
and were discussed. Some fee suggestions were made
and a motion was made by B. Friedly and seconded by C.
Eck to accept them. Motion carried. A Nursery List is being
prepared by Kim Jenkins and will be ready by the next
Consistory meeting, 9/20.

III. New Business: the property Committee will get a draft of the
Facilities Use Form to peruse and discuss. The formatting
of the Newsletter is becoming more and more difficult for
Dawn. Items submitted need to be in a format for
reproducibility and must meet the deadline given, with no
exceptions. A motion was made by A. Tucker and
seconded by J. Kressley, for an item to be submitted to the
October newsletter about submission format guidelines.
Motion carried. Also, a By-Laws Sub-Committee of only a
few people will be formed soon. This sub-committee will
propose by-law changes to the congregation at the March
and December Congregational meetings. J. Kressley, B.
Thomas, and B. Friedly will serve in this capacity. Finally,
web conferencing from the PNEC will be occurring on 9/15,
10/13, 10/27, 11/10, and 12/8. Times TBA.

IV. Next Consistory meeting to be held @ 6:30 PM on

Monday, September 20, 2010. Meeting was adjourned by
B. Thomas @ approx 8:40 PM.

Respectfully submitted in Secretary’s absence,

Kim Jenkins