9.

1 Snagging and de-snagging process

Snagging refers to a process that takes place prior to practical completion when an area
is considered complete by a contractor and is offered ready for inspection.
A snagging list (occasionally referred to as a punch list) is prepared and issued by the
appropriate certifying authority, typically this will be the employer and client
representative. The faults that are identified should be rectified prior to a certificate of
practical completion being issued.
Snagging in such circumstances might begin months before overall project completion.
It may also mean that some areas are physically complete but without the services
having been commissioned. This should be noted on the snagging sheet and the snags
should be closed prior to get FAC (Final Acceptance Certificate) from the client.

9.2 As Built drawing submittal process

Revised set of drawing submitted by a contractor upon completion of a project. They

reflect all changes made in the specifications and working drawings during the
construction process, and show the exact dimensions and location of all elements of the
work completed under the contract are called as-built drawing. As-Built drawings will be
submitted after completion of work more than 70% to 75% of the project.

9.3 Operation and maintenance manual submission process

Contractor will adopt a testing that rigorously tests each element of the system
throughout the construction to ensure faults are identified and rectified, and future is
optimized wherever applicable. The aim of the testing shall be to ensure a robust
construction that meets the intended designed requirement.

The objectives of the T & C works are:

o To verify proper functioning of the equipment/system after installation.

o To verify that the performance of the installed equipment/systems meet with the
specified design intent through a series of tests and adjustments.

o To capture and record performance data of the whole installation as the baseline
for future operation and maintenance.

9.4 List of spares parts

A spare part, spare, service part, repair part, or replacement part, is an interchangeable
part that is kept in an inventory and used for the repair or replacement of failed units.
 According to the Project, BOQ Volume 4 only street lighting spare parts will be
provided to end user. The spare parts list are below:

S.No Description Section Quantity

Spare for 14m Poles, Poles shaft accessories
1 SS/XVI-7 1
and fittings
Spare for 10m Poles, Poles shaft accessories
2 SS/XVI-7 1
and fittings
3 Type “B” LED Luminaire SS/XVI-8 1
4 Type “C” LED Luminaire SS/XVI-8 8
5 Type “D” LED Luminaire SS/XVI-8 1

 List of spare part template is attached in Annexure 12.4

9.5 Status of client supplied materials / assets

According to the BOQ of the project there is no status of material for any scope of work
that client will provide the materials? Not Applicable for this project.

9.6 Submission of Warranties and Guaranties

A warranty is a simplest form an element of a contract. Which provides assurance by

one party to the other party that specific facts or conditions are true or will happened.
While Guarantee is a legal term more comprehensive and of higher importance than
warranty. According to project specification all required warranties and guaranties to be
handed over to end user after completion of the project.
 List of warranties template is attached in Annexure 12.4

9.7 Testing and commissioning records

Testing and commissioning is one the important element of the project, Similarly that
will following throughout the project from initial testing and site installation and
execution till handing over to the end user for the final testing. Record should be
documented under the surveillance off supervision consultant. e.g.
ADDC- Power substation testing and commissioning
ADDC-water flushing and disinfection etc.

9.8 Records of mandatory approvals

With regards of mandatory approvals is the base expected prior to signing the contract
and there one stand application to be followed by all parties from the date of award till
effect and liability period. Record is the backbone of any contract. Contract even the
 mandatory contract inform and contract settlement this record including the following
but not limited.

1: NOC and permit record

2: Engineering approvals e.g.
 Shop drawings
 Method statement
 Material submittal
 Quality control test
 Lab record
 As-built drawing
3: Final project record
 Baseline program
 All types of reports record
 Incoming correspondence
 Outgoing correspondence
 Incoming transmittal record
 Outgoing transmittal record
 HSE Statistic record
 HSE induction record etc.
All type of related templet are attached. Refer to Annexure 12.4