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Lecture # 2: PM (It)
Lecture # 2: PM (It)
PM (IT)
Areas of Expertise
Area of Expertise
1. Project Management Body of Knowledge
• Project Life Cycle definition
• Project Management Process Group (PMPG)
• Knowledge Areas
2. Application Area Knowledge, Standards and
Regulations
3. Understanding Project Environment
• Cultural and social environment
• International and political environment
• Physical environment
Area of Expertise
1. General Management Knowledge and Skills
• Financial management and accounting
• Purchasing and procurement
• Sales and marketing
• Contracts and commercial law
• Manufacturing and distribution etc.
2. Interpersonal Skills
• Effective communication.
• Influencing the organization.
• Leadership
• Motivation
• Negotiation and conflict management
• Problem solving
Project Life Cycle
• Project managers or the organization can divide
projects into phases to provide better
management control with appropriate links to the
ongoing operations of the performing
organization.
• Collectively, these phases are known as the
project life cycle.
• The project life cycle defines the phases that
connect the beginning of a project to its end.
Characteristics of Project Life Cycle
• What technical work to do in each phase
• When the deliverables are to be generated
in each phase and how each deliverable is
reviewed, verified, and validated
• Who is involved in each phase
• How to control and approve each phase.
Common Characteristics
• Phases are generally sequential and are
usually defined by some form of technical
information transfer or technical
component handoff.
• Cost and staffing levels are low at the
start, peak during the intermediate phases,
and drop rapidly as the project draws to a
conclusion.
Common Characteristics
• The level of uncertainty is highest and, hence,
risk of failing to achieve the objectives is
greatest at the start of the project.
• The ability of the stakeholders to influence the
final characteristics of the project’s product and
the final cost of the project is highest at the start,
and gets progressively lower as the project
continues.
• A major contributor to this phenomenon is that
the cost of changes and correcting errors
generally increases as the project continues.
Project Life Cycle
Project Life Cycle and Product
Life Cycle Relationships
• Many projects are linked to the ongoing
work of the performing organization.
• Some organizations formally approve
projects only after completion of a
feasibility study, a preliminary plan, or
some other equivalent form of analysis; in
these cases, the preliminary planning or
analysis takes the form of a separate
project.
Project Life Cycle and Product
Life Cycle Relationships
• The driving forces that create the stimuli
for a project are typically referred to as
problems, opportunities, or business
requirements.
• The effect of these pressures is that
management generally must prioritize this
request with respect to the needs.
Project Life Cycle and Product
Life Cycle Relationships
• When a new product is released to
manufacturing, or a new software program
is turned over to marketing. Care should
be taken to distinguish the project life
cycle from the product life cycle.
• For example, a project undertaken to bring
a new desktop computer to market is only
one aspect of the product life cycle.
Project Life Cycle and Product
Life Cycle Relationships
Project Stakeholders
• Project stakeholders are individuals and
organizations that are actively involved in the
project, or whose interests may be affected as
a result of project execution or project
completion.
• They may also exert influence over the
project’s objectives and outcomes.
• The project management team must identify
the stakeholders, determine their
requirements and expectations, and, to the
extent possible, manage their influence in
Project Stakeholders
• Project manager
• Customer/user
• Project team members
• Project management team
• Sponsor
• Influencers
• PMO
References
• PMBOK (3rd Edition)