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Draft MOM No.21
Draft MOM No.21
MINUTES OF MEETING
Date of Meeting: 101h Dec 2018 N 1 Venue: SDPM site office Meeting Room
o. 18 No 25.
PROJECT: Time of Meeting : 11.00 AM
Contract No. : 18/2011/2012 - 11,
Design, Construction, Equipment, Furniture and Operational Progress Meeting # 21
Maintenance for the New AI Sabah Hospital
ATTENDEES:
1.0 Introduction:
SDPM acknowledged the Contractor' s response to SDPM's list of
pending items of Phase 3 & Phase 4 Design work and distributed the
updated SDPM comments to all the parties (copy attached). There were
no other comments received and therefore, the previous Minutes of
Progress Meeting# 20 were approved. Info
SDPM welcomed the attendees for Progress Meeting no.21
SP informed that they have the following issues were affecting the
progress of works.
1. Delay in approval of Electrical drawings from MEW, as they were
awaiting for MOH acceptance of llKV schematic drawings to
submit the same to MEW for final approval.
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No. Item Notes Action By Status
A. Hos~ital Building
Planned Actual
Sr.No Description 0
% /o
1 Grade Slab Concrete 100% 98%
2 Block Wall Works 100% 96% Info
3 MEPWorks 70% 30%
4 Finishes Screed works 100% 98%
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No. Item Notes Action By Status
Planned Actual
Sr.No Description o;o
%
1 Block works 100% 92% Info
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No. Item Notes Action By Status
D. Utility building
3.0
Phase-4 Final Design and Construction Documents
A list of pending Phase-4 design elements is appended to the Minutes
which is illustrative and not comprehensive by any means. SP said that SP
they would review and comment.
Architectural drawings:
Revit composite model:
SDPM pointed out that no remarkable changes were observed from the
previous two submissions. SP to resubmit the complete detailed model
in coordination with MEP, Biomedical services.
Building model
SDPM asked SP to finalize the Sub-Contractor for 3D building scaled
model. SDPM advised SP to contact the consultant who was awarded to
prepare the similar building model for Museum.
External I Internal Landscape design/Roof Garden
SP
SP stated that External landscape preliminary FD drawings were already
approved however SP did not submit the relevant drawings for external
landscape. SP assured to submit related detailed landscape drawings.
Internal landscape drawings were reviewed by SDPM and issued with
comments 1year ago. SDPM asked SP to expedite the resubmission of
Internal landscape drawings with the compliance sheet at the earliest.
Roof garden: SDPM said that roof garden submittals were reviewed and
issued with comments. SP shall expedite the submission with their
compliances.
Interiors (Architectural details)- Perspective, Colour Schemes etc.
SP has submitted 3D perspective only for few medical furniture which
is under NMG scope of work. SP has to submit all 3D perspective as per
approved FFE. Main building, podium, parking building art work,
Lounges, Public waiting area, main offices are yet to be submitted by
SP. SDPM advised SP to expedite the same.
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No. Item Notes Action By Status
4.0 Safety
Security & Safety Procedure - Electronic Gate barrier:
SDPM advised SP to rectify both the electronic Gate barrier to ensure
SP
safety and security of site. SP informed that the site is secured well
without electronic barrier and agreed to repair the electronic barrier at
the earliest.
SVR
SOOR pointed out that there are I 03 SVRs issued out of which 17 are not
closed. SDPM advised SP to give importance to this Safety related issue
and respond immediately to SOOR's SVRs.
SOOR informed SP to conduct the safety drill for site office staff and
workers regularly. SDPM instructed SP to coordinate with SOOR and
submit the monthly safety report without delay.
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No. Item Notes Action By Status
NCR
SOOR issued 46 NCRs and 35 are not yet closed. (76.08% pending)
SDPM instructed SP to close all the pending JSis, NCRs and SVRs at the
earliest to avoid penalties. SP assured to process the same as soon as SP
possible.
Drainage:( IncomQlete Quotations)
SDPM asked Contractor to resubmit the incomplete quotation submitted
earlier for external drainage subcontracting works. Also, advised SP to
submit 2 more quotations from different subcontractors as requested by
MOH.
Laboratory Liguid Waste Decontamination system. SP
Report for Laboratory waste will be resubmitted to SDPM after obtaining
EPA approval.
ComQliance with EPA regulations (AQnedix-14 & 15)
SP informed that they are in process of appointing a Sub-consultant who
should be able to prepare necessary reports for EPA's review and
approval. SP requested MOH to provide a reference letter to submit EPA
report.
Extension of Road
Extension of existing road on south of the site should be ready upon
completion ofthe project. MOH have been following up with MPW for
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Item I Notes I Action By IStatus I
timely action for extension of road. SDPM advised SP to include in the
revised work program all the activities related to the Road extension so SP
that those related to SP (such as shifting of site offices etc.) can be
programmed appropriately.
SDPM asked SP to update the Program and advise the date by which the
Road should be completed so that necessary action can be initiated by
MOH.
Monthly Construction Progress Photographs:
SDPM instructed SP to submit the progress photograph for the month of
October and November immediately to avoid penalty. SP said that the
report was already prepared and it will be submitted by today.
Coordinated composite drawing.
SDPM stressed the importance of composite drawings and urged the
Contractor to expedite the composite drawing submission/approval
process.
Other issues:
MEP coordination for Lighting layouts, LV system, Fire fighting system,
7.0
etc. based on approved Reflected Ceiling plan
SP stated that MEP works were carried out with full coordination with all
the services and obtained installation approval from supervision
consultant for various activities. SDPM stressed the importance of
composite drawing to identify the clashes among the services and asked
SP to submit the composite drawings immediately.
11 K.V. Schematic Design Diagram resubmission for final MEW
approval
SP stated that 11 K.V. Schematic Design related transmittal is still
pending for MOH final acceptance of 11 KV schematics drawings. SDPM
stated that a reply letter will be issued soon in this regard.
Spider glazing
SDPM reminded again SP to submit the design drawings for the Spider SDPMI
glazing works. SP denied that spider glazing works is not in their scope. MOH
However, SDPM disagreed with their statement and a letter will be issued
by MOH regarding this subject.
External Landscape site coordination drawings for Architectural IMEP
to be submitted
SP stated that MEP coordination drawings for external landscape will be
resubmitted after obtaining the approval ofhardscape and so:ftscape at the
earliest.
Architectural IHVAC Layout of all UPS rooms (in tower & podium)
Architectural Layout of all UPS rooms is under preparation and it will be
submitted at the earliest.
Architectural drawings of DIG control room 2nd floor CUP (i.e. false
ceiling, windows, toilet etc.)
Architectural drawings for DIG rooms is under preparation and it will be
submitted at the earliest.
Facade lighting (possibly integrated with curtain walls).
SP stated that according to Contract document III-7-2 facade lighting is SDPM
not in their scope. However, SDPM disagreed saying that it is under the
Contractor's scope. Refer Contract doc III-2116000111 attached along
with the minutes. SDPM informed that a letter will be issued by MOH.
Reflected ceiling plan for the remaining floors.
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No. Item Notes Action By Status
SDPM reminded SP to submit missing RCP for many areas such as
kitchen, laundry, inpatient, pharmacy etc,
Interior Rers12ectives for selection of Colours of different materials.
Refer item3.0
Pending HVAC ShoR drawings to be submitted. (Basement Part-I, 1st
floor Part-E & 2nd floor Part H & I).
BF-part I and First floor were submitted for review ,2nd floor is under
preparation, shall be submitted after the approval of steel platform.
Pending Chilled water RiRing installation for CUP building (Basement &
Ground floor).
Structural execution works is under progress which is almost 50%
completed. Installation shall commence after the completion of 100%
structural works.
Note:
The foregoing minutes constitute our understanding of the matters discussed and conclusions reached. You are requested
to review each item and advise the MOH in writing of any errors, additions or omissions within 2 days of receipt of these
minutes .
To be forwarded to:
Key:
MOH = Ministry of Health
SP = Shapoorji Pallonji
Info = Information
URGT = Urgent
For Record = For the Project Formal Records.
These Minutes are accepted by the following on behalf of respective attending Parties:-
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