COGNIZANT ONBOARDING USER MANUAL

Welcome to One Cognizant on-boarding module!

Please refer to this user manual if you need any assistance while completing your pre-joining
formalities.

DOCUMENTS TO BE KEPT HANDY BEFORE INITIATING THE PROCESS:

 Mark sheets- (10th, 12th, UG, PG, Diploma Mark sheets if applicable)
 Proof of ID: Pan Card, Aadhar Card, Passport, Voter ID, Driving license
 Soft copy of your photograph (Passport size)
 Any additional certificates acquired during course of study

Key points to note while filling Insurance policy, PF nomination, Accident policy and dependent
details form.

Dependent: A person who relies on another person for support (especially financial support)

Nominee: A person selected by the policyholder to receive the benefit in case of death of the
life insured thus giving a valid discharge to the insurer on settlement of claim under a life
insurance policy.

Kindly make note of the Authentication key which you would have received along with the
welcome mailer for signing all the forms.

Please scroll below for a detailed step by step instructions that

takes you through the Pre- Joining Formalities.
There are three steps that you need to perform at this on-boarding portal. This will help us in
providing you a smooth on-boarding experience!

The first step for you is to ‘Accept’ or ‘Decline’ the offer extended to you by Cognizant. You can
do so by clicking on the highlighted Radio buttons.

If you chose to accept the offer, you will land on the below page, where you will have to
provide your location preferences. Based on your preferences as well as our business
requirements, Cognizant HR team will decide and communicate your joining location to you.
Please also provide the tentative dates for your Exam, Result and availability of your Provisional
Certificate. Please click on submit after providing these details.
You will view the below page, where the current offer status and BGV (Background Verification)
configuration status will be displayed. Please keep soft copy of the requested documents ready.
The screen will automatically change after BGV is initiated for you.

After BGV is configured, the below screen will be visible. Click on BGV link as highlighted to
upload the requested documents
On click of Background verification link, you will view the below page. You have to fill all the
requested information – Personal, Education details etc. as mentioned in the screenshots
below:
Once the data timeline section is complete, you have to upload the requested documents and
click on submit button:

With this step, BGV is document upload is complete for you. Please do not upload any dummy
or fraudulent documents.
After the BGV formalities are complete, you have to navigate to Onboarding application to
complete Pre-joining formalities:

You will now land on the below page, where you will be asked to fill out a few Pre-joining
forms. The first recommended form is to fill your ‘Student Profile Questionnaire’.
To fill up this form, please click on ‘Submit Now’ or “Resume’ to complete the task.
This form has 1 page. In case you have queries related to any particular field, please refer to the
resource center for a filled sample form.

This questionnaire has 8 sections. Please provide details against each section. Mouse over on the
heading of each section to read more about that section.

At the end of the form, please check on “I agree” checkbox. A confirmation pop-up will be
displayed on the screen. Click on “OK” button to continue.
Check the pre-populated Authentication key with the one which was sent to you along with your
welcome mailer and click on ‘sign’. After completing your questionnaire, please click on submit.

Please “Save” the information on the form as you move on to the next pages. This will ensure
that you do not lose any data while navigating through pages. The save button is present at the
bottom of each page. At the end of the last page, you will be asked to provide a digital
signature or an Authentication Key. This key was sent to you in your welcome mailer. Once you
have provided the key, please click on submit.

After submission, you will be redirected to the home page, where you can see the status of
your filled application form. In case you have any trouble in filling up the form, please use refer
to FAQs/Sample Form by clicking the highlighted section below:
You will have to fill a series of forms and sign it digitally. Please read below for instructions to
fill the various mandatory forms on the portal.
Personal Details Form
The form collects personal information required for processing other tasks. Please fill all the
details as applicable in the form.
You will need to sign and submit the form on page # 3 with your AUTHENTICATION KEY
provided in your welcome mailer.
Employee Intellectual Property Assignment Agreement Form

This form guides you through the various Intellectual property rights at Cognizant. You will be
required to consent to the agreement.
Kindly read all the points mentioned in the document and sign it at the end of the 4th page with
your AUTHENTICATION Key provided to you
PF Nomination and Declaration form

This is an important part of your joining formalities where you will be required to nominate a
maximum of 4 persons to avail your PF fund in the event of your death. On the first page, enter
your personal details and the nomination details in the PART A of the form. You will have the
option to allocate the quota for each person. The combined quota allocation for all the
nominees must not be exceed 100%
You will need to sign each page with your AUTHENTICATION KEY

Candidate details sheet

This sheet will capture your personal details. Fill in the details as per your academic records.
Cognizant technology solutions Corporation code of business conduct and ethics

This form will guide you through the policies at Cognizant which you will need to adhere to.
Please read all the pages carefully regarding the code of conduct and practices at Cognizant
Use your AUTHENTICATION KEY to sign on the 6th page to comply with all the policies governing
Cognizant.

Dependent Details Form

This form will enable you to fill details of your dependents, in case you do not have any
dependents, please tick the first option. If you have dependents, you will need to enter the
personal details of each dependent up to a maximum of 6 dependents
Sign the form at the end of the page using your AUTHENTICATION key
Medical Insurance Form
This form is used to capture your details as well as your dependents for Medical insurance
purposes.

Click on add dependents to add your spouse, parents and children

At the end of the page sign the form with your AUTHENTICATION key
Personal Accident Insurance Nomination Form

To nominate your dependents in the event of your death, enter the details of your dependents
in the form below
The option for allocating each nominee a certain quota is provided and can be made to a
combined maximum of 100%
Gratuity nomination form

This form is used to obtain nomination details for payment of gratuity in the event of your
death. The gratuity nomination form F contains two pages. The first page captures personal
information of the associate and his/her nominees.

Education Details Form

This form captures your educational details

Click to add Higher Secondary details on the first page. Sign the first page with your
AUNTHENTICATION key.
The second page captures information regarding your Under-graduation and Post-graduation
details if applicable. If you have any breaks in your Education, tick the box and provide reason
for the same.
Non-Disclosure Agreement
You will be required to agree to the various proprietary rights, Business conduct, Disclosure or
Use of Insider Information and policies that govern Cognizant. Please read all the terms
carefully before signing the form.

Use your AUTHENTICATION key to sign pages 2, 4, 6

Default User Rights

This form provides the guidelines for implementing desktop policy including physical access,
protecting CD drives, remote access services along with security settings.
Please read all the guidelines and use your AUTHENTICATION key to sign the form at the end of
2nd page.
Offer Decline
If you decided to decline your offer, you will be prompted to select the reason for the same.
Please select the appropriate reason and click Submit.

If you decline your offer, you will no longer have access to one Cognizant. In case you want to change
your decision, or you have clicked on offer Decline by mistake, you can reach out to your respective
recruiter for help.