Departmental Health and Safety Inspection Checklist

     

Date      

Inspection carried out by      

     

Inspection checked by      

Building/Area/Floor      

Date of Previous Inspection      

Date Next Inspection      

Purpose of the inspection: The purpose of this inspection is to provide a report on the
adequacy of University Health and Safety Arrangements.

The completed inspection reports must be forwarded to the Head of the Department
concerned.

It is the responsibility of the Head of Department to see that all comments and deficiencies
raised in the inspection are actioned.

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Checklist of Items to be inspected

1. Working Environment Yes No N/A

Is it too hot or cold?
Is there adequate ventilation?
Is the lighting level adequate?
Is the environment dusty?
Health and Safety notice displayed?
Is the work environment noisy

Comments and deficiencies observed:

     

2. Electrical Yes No N/A

Is all portable equipment tested and labelled? 
Leads undamaged?
Trailing leads?
Sockets overloaded?

Comments and deficiencies observed

3. Machinery Yes No N/A

All guards in place?
Kept clean of rubbish?
Emergency stop buttons fitted?
Safety warning notices in place?
Risk assessments in place?

Comments and deficiencies observed

     

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4. COSHH Yes No N/A
COSHH assessments OK?
Exposure adequately controlled?
Data sheet information available?
Spillage procedure in place?
Correctly stored?
Correctly disposed of?
Disposal of hazardous waste in place?
Flammable liquids correctly stored/signed?

Comments and deficiencies observed

     

5. Kitchen areas Yes No N/A

Safety notices in place?
Cleaning schedule in place?
Microwave stickers in place?

Comments and deficiencies observed

     

6. Eyewash Bottles / Cylinders Yes No N/A

Full?
In date?
Correctly stored/fixed?
Correct pressure?

Comments and deficiencies observed

     

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7. Fire Precautions Yes No N/A
Routes clear of obstructions?
Fire doors easily opened?
Fire doors not propped open?
Emergency lighting adequate?
Clearly signed?
Extinguishers in place?
Extinguishers in date?
Correct type?
Identification label in place?
Hose reels in test
Smoke/heat detectors checked

Comments and deficiencies:

     

8. First Aid Yes No N/A

Name of appointed person displayed and dated?
Telephone number for appointed person displayed?
Emergency telephone number displayed?
Accident reporting procedure in place?

Comments and deficiencies observed:

     

9. Outside areas Yes No N/A

Roadways in good condition?
Pavements in good condition?
Access ramps in place?
Steps clear of obstructions and clean?
Cycle racks being used?
Hand rails in good condition?
All lights working?
All notices in place?

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Comments and deficiencies observed:
     

10. Fire instructions Yes No N/A

Posted up?
Not defaced or damaged?
Current and up to date?
Weekly test undertaken?
Annual evacuation undertaken?
Evacuation chairs in place?
Risk assessment completed

Comments and deficiencies observed:

     

11. PPE Yes No N/A

Correct type for hazard identified?
Good condition?
Correctly stored?

Comments and deficiencies observed

12. Housekeeping Yes No N/A

Inspection area tidy, clean and well organised?
Access ways unobstructed?
Tripping hazards (incl floor finishes)?
All electrical cleaning equipment tested?
All equipment stored under correct conditions?
Rubbish disposal area clean and clear?
Sharps removal procedure in place?

Comments and deficiencies observed

     

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13. Material storage Yes No N/A
Correctly stored?
Shelving not overloaded/stacked correctly?
Shelving in good condition?
Suitable access to high level storage?

Comments and deficiencies observed

     

14. Ladders/step ladders Yes No N/A

Procedure for inspection/records?
Equipment in good condition?
Company I.D./marking?
Procedure for erection?

Comments and deficiencies observed

     

15. Toilet Facilities. Yes No N/A

Toilet area clean and tidy?
Adequate soap?
Hand towels/drying facilities in place and working
Adequate toilet paper?
Sanitary disposal in place?
Sanitary vending in place?
Walls and surfaces clean?

Comments and deficiencies observed

     

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1a the minimum working temperature must be 16c, there is no upper limit
1b is there a ventilation system is it working, can windows be open
1c is there enough light to see by
1d is there excessive dust in the area and where is it coming from
1e is there a health and safety law posters displayed and are all the contact names
and telephone numbers correct and up to date
1f you should be able to hold a normal conversation with another person who is
standing about 1 m away from you, if you have to shout its to noisy.

2a all portable electrical equipment must have a current in date test sticker on the
appliance. If no sticker or test out of date equipment must not be used until retested
2b are any extension leads or leads to any appliance in good order, free from cuts or
damage “no taped joints”
2c make sure there are no trailing leads that could cause a trip hazard in the work
place if used they must be in a protected cover
2d make sure that there is the correct amount of plugs in a socket and it is not
overloaded by the use of an adaptor 1 plug per socket

3a all guards that protect people from moving parts are in place and in good condition
3b the area around the machine is kept free from any rubbish that could hinder the
correct use of the machine or contribute to an accident
3c make sure that there is an emergency stop button fitted to the machine and if it is
safe to do so test the button to see if it works correctly
3d are there warning and safety notices in place
3e has a risk assessment been undertaken for the machinery in question.

4a has there been a COSHH assessment undertaken for the chemical in use if not one
must be done
4b is the exposure to the chemical adhered to as recommended on the data sheet
4c is the data sheet available; this sheet contains valuable information for medical
treatment if the chemical is swallowed etc
4d/e is there a spillage procedure in place i.e. what to do if there is a spill, how to clean
the spill and how to dispose of the spill material.
4f is hazardous waste disposed of in the correct way i.e. chemicals, sharps,
fluorescent lighting tubes, batteries, etc
4g all flammable liquids and materials must be stored in flammable areas and have the
correct signage displayed

5a are all safety notices displayed in the kitchen area

5b is there a cleaning schedule in place and is it being adhered to
5c is there a microwave sticker in place.

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6a eye wash bottles must be full and the seal must not be broken, once the seal has
been broken the contents must be disposed of
6b eye wash bottles have a use by date stamped on the outside of the container, the
contents must not be used after that date
6c eye wash containers must be stored in the correct way i.e. fixed to the wall etc
6d if a cylinder type of eye wash is used the pressure on the dial must be at the correct
pressure

7a all fire evacuation/emergency routes must be kept clear and be unobstructed

7b fire doors must be able to open easily and must not be obstructed in any way
7c fire doors must not be propped open as when they are closed they will prevent the
spread of fire within the building
7d is emergency lighting fitted in the area near to emergency exits and does it work
7e are there emergency exit signs directing staff to the nearest exit
7f are all fire extinguishers in place, there must be none missing
7g there will be a sticker on the extinguisher with the date it was last tested this must
not exceed 12 months, if over 12 months it needs re-testing
7h is the extinguisher the correct type for the area that it is in
7i is there an extinguisher identification label near to the extinguisher informing you
what type the extinguisher is and on what class of fire it can be used on
7j have all hose reels been tested and have an in date sticker in place
7k Smoke and heat detectors have been checked for correct working

8a is there a notice displayed with the appointed first aid person for the area and must
have a date included to ensure that it has been up dated regularly
8b is there a telephone number or contact details for that person
8c is the emergency telephone number displayed normally 999
8d is the correct procedure being used for reporting accidents

9a are the roadways within the university’s premises in good condition or are they in
need of repairs i.e. pot holes, water puddles, raised sections etc
9b are the pavements within the university’s premises in good condition and free from
holes, uneven flags, loose flags, etc
9c if there are ramps to allow disabled people access into buildings are they in place
and in good condition.
9d are all steps free from obstructions that could cause an accident i.e. slip trip fall
9e are cycle racks in place and are they being used
9f are all hand rails in good order, no loose or broken parts
9g are all outside lights in good working order (this may have to be assessed at night)
9h are all notices in place informing people of the university’s procedures

10a are fire evacuation instructions posted in the inspection area

10b they must be clear and legible
10c the instructions must be up to date
10d is there a documented weekly fire alarm test undertaken and is there evidence of
this
10e if there is an evac chair in the area is it in place, is it signed, in good condition and is
the area around the chair clear of all obstructions

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10f has there been a fire risk assessment undertaken for the building (normally kept at
reception).

11a is the correct type of PPE being used in the area that has been identified
11b is the PPE in good condition, if not it must be replaced
11c when the PPE is not being used that it is stored in the correct way (not just left lying
about the work area)

12a is the house keeping in the inspection area in good order

12b all access ways must be unobstructed no items must be left in the access ways
12c any thing that could cause a tripping hazard must be identified such as worn carpet
loose carpet tiles loose or missing stairs treads etc
12d all electrical cleaning apparatus must have a current in test sticker on it if no test
identification the equipment must not be used until tested
12e all equipment must be stored in the correct places and not just left lying about in the
area
12f the area where rubbish is stored is it clean and tidy with no rubbish left lying about
12g is there a container in the area where sharps can be placed and do people know
what to do when the container needs to be emptied
12h are no smoking signs displayed at the entrance to the building

13a is all material stored correctly i.e. heavy items at the bottom, lighter items located
higher up no glass items must be stored above head height
13b the storage shelving must not be overloaded, all items stored must be in an orderly
fashion and not just dumped on the shelving
13c shelving must be in good condition with no broken shelves or makeshift shelves
13d if ladders are required to reach items they must be in good condition and tested

14a is there a formal procedure for ladder inspection and is it documented

14b in your opinion are the ladders in good condition
14c is there a name on the ladders or ID marking
14d is there a written procedure or instructions of how to erect the ladders

15a is the inspected toilet area clean and tidy

15b is there an adequate amount of soap in the toilets
15c are there hand towels in place, if there are hand dryers are they in a good working
condition “check flexes”
15d is there enough toilet paper in the cubicles
15e is there a method in place for disposal of sanitary items
15f is there a sanitary vending machine in place and is it in good working order
15g are all the walls and surfaces clean

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