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Strategic Transportation Sourcing
State of Strategic
Transportation Sourcing
Strategic
sourcing
in general
provides
the policies,
guidelines and
processes
for operative
sourcing, i.e.
purchasing.
So, what is
strategic about
sourcing?
BY PATRICK BURNSON,
EXECUTIVE EDITOR
T
oday, it’s more than just about price. But how do spends how much on what?), supplier management (from
shippers put together a transportation and supplier whom do I buy what?), contract management (which frame-
sourcing strategy that will earn them the capacity that work contracts do I have with which conditions, to what
they need aat a price that works for all parties? Fortunately, extent are they utilized and when do they expire?).
for the past year industry analysts and thought leaders have To manage these tools logistics managers must first
been sharing strategic transportation sourcing tips designed to develop strategies related to local and domestic sourcing
develop a collaborative solution. while weighing the risks and advantages of global sourcing;
Strategic sourcing in general provides the policies, guide- single vs. multiple sourcing; and just-in-time vs. case-by-
lines and processes for operative sourcing, i.e. purchasing. So, case vs. stock procurement.
what is strategic about sourcing? “It is important to find the right mix of price, security and
According to Jurgen Anke, a research analyst based in dependency related to the importance and spending of a cer-
Dresden, Germany with expertise in IoT (internet of things), tain good or transportation service,” says Anke. “Finding the
logistics managers must first have a strategic goal. This means right suppliers can then be supported with approaches like
aiming to reduce overall spending, reduce dependency on reverse auctioning.”
suppliers with high bargaining power, and to improve security
of supply with their transportation partners. Reverse Risks
“To get a handle on this, you look at your suppliers, the In its basic form, a reverse auction is an online, real-time
goods and transportation services you buy, as well as the pur- dynamic auction between a buying organization and a group
chasing organization and its controlling factors,” he says. of pre-qualified suppliers who compete against each other
The tools required for that are spending analysis (who to win the business to supply goods or services that have
Elevating the role of procurement to that of a “trusted tation mode, whether truckload sourcing, LTL sourcing,
advisor” is not an easy, analysts admit. They note that ocean sourcing, air freight sourcing, or multi-modal trans-
attaining this position is dependent on a new type of tal- portation procurement. Transportation buyers should look
ent: one comfortable with technology, able to speak the at both price and non-price bid information from carriers,
language of the business, and politically adept enough to in order to make the best possible and lowest risk decision.
navigate complex organizations in order to drive change. Coupa’s recent whitepaper, Understanding the Sourcing
“Exceptionally-trusted advisors are not always the ones Organization Maturity Model, posits that “immature” mod-
bringing the most innovative or transformational solutions els may not have much of a process for project planning at
to the table. In fact, when asked to name the most impor- all– sourcing projects are handled on an ad hoc basis.
tant characteristic of a trusted advisor, 77% of respondents “As sourcing organizations move up the maturity ladder,
chose “consistently delivering on the basics,” says Saw- projects are managed centrally but still may not be planned
chuk. “The message is that in 2016, while procurement is upfront,” says Andy Chiang, Director of Product Manage-
building out its strategy to upgrade its role, it must not lose ment at Coupa.
focus on its day-to-day responsibilities. Further up the ladder, says Chiang, sourcing projects
are strategically planned out and results are reported to
Big Data Considerations the CEO. The best-in- class companies are continuously
When asked to identify the trend with the greatest poten- updating their category knowledge and spend information,
tial impact on the way procurement does it job over the and feeding that back into the sourcing process.
next decade, the majority of the Hackett Group study par- “Another aspect of sourcing maturity is the process for exe-
ticipants chose predictive analytics or forecasting. cuting sourcing projects and when it’s used,” he adds. “Often
Analysts observe that as procurement’s role matures companies in the early stages of development don’t even have
from transactional facilitator to trusted business advisor, a standard sourcing process defined. As companies mature
proficiency with the next generation of analytics – a.k.a. they establish a standard strategic sourcing process.”
“big data” – will be a key enabler. Big data, they say, has Companies at the strategic stage of development are
been a game changer when it comes to customer analyt- incorporating TCO and other risk factors into the sourcing
ics, offering an unprecedented ability to quickly model process in order to effectively evaluate their supply base,
massive volumes of structured and unstructured data analysts agree.
from multiple sources. The best-in-class Sourcing Organizations have a stan-
Donna Wilcek, vice president and VP of product mar- dard set of key performance indicators or KPIs that include
keting for Coupa – a cloud-based spend management soft- things like savings goals and spend under management,
ware company based in San Mateo, CA, agrees, noting that which are continuously updated and reported, and which
too much “noise” can be overwhelming. drive action from both the buyer and the supplier.
“We believe that suppliers and transportation partners The goal for best-in-class organizations is to achieve
must work with your company to drill down through all 95% spend classified, with 95% accuracy. The only way to
the data and create a sourcing event,” she says. “Everyone achieve this is to employ technology.
from the CFO on down the command chain should have “Technology is the underpinning that supports the
access to this transparency, so that risk is mitigated and process and people, so that the organization can become
costs are contained.” best-in-class,” says Andrew Bartolini, Chief Research
“State-of-the-art” sourcing solution for all modes of Officer of Ardent Partners, a Boston-based strategic
transportation has never been a more difficult proposition, sourcing consultancy. “
say anlaysts. Transportation sourcing, including carrier Without solid technology, Sourcing Organizations can
contract negotiations, is a complex, large-scale function, only hope to reach the reactive stage of development.
often not well supported by a Transportation Management Regarding e-Sourcing software. “If you’re doing strategic
System (TMS) or ERP suite. sourcing, I think you have to strip out the word ‘strategic’ if
Logistics procurement strategies also vary by transpor- you’re doing offline sourcing today.” •
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State of Logistics
Accelerating
into uncertainty
Buffeted by crosswinds as the pace of change accelerates,
the logistics industry is accelerating into uncertainty.
I
BY SEAN MONAHAN AND ndustries churning with economic and political
MICHAEL ZIMMERMAN disruption. Technology and innovation undermin-
ing old business models. Consumers demanding
immediacy, personalization and convenience. These
are just some of the insights revealed in
the Council of Supply Chain Manage-
“It behooves us to adapt ourselves ment Professionals’ “2017 State of Logis-
to the times if one wants to enjoy tics Report” authored by A.T. Kearney.
continued good fortune.” Buffeted by crosswinds as the pace of
—Niccolo Machiavelli (1469-1527) change accelerates, the logistics industry
is accelerating into uncertainty. As the year
Sean Monahan is a partner
closes, the geopolitical arena is sending an array
and global lead for the
of mixed signals that vexes decision-makers, who
Operations and Performance
see consumer confidence rise while GDP growth
Transformation practice
disappoints, and government officials struggling to
at management consulting
take clear action related to growth, infrastructure
firm A.T. Kearney. He is
and trade policy. The industry appears destined for
based in New York and
a prolonged bout of cognitive dissonance, coupling
can be reached at Sean.
frustration over subpar growth with the optimism
Monahan@atkearney.com.
reflected in rising stock market values, technology
Michael Zimmerman is a
investments and consumer confidence data.
partner and Americas lead
As company leaders weigh options in a fast-chang-
for the Analytics practice
ing business environment, they also face increasing
at management consulting
political risk. Rising protectionist sentiment around
firm A.T. Kearney. He is
the world threatens to constrict global trade flows, the
based in New York and can
lifeblood of logistics. Political decisions on tax relief,
be reached at Michael.
regulatory reform and trade restrictions will all have
Zimmerman@atkearney.com.
an impact on logistics. A.T. Kearney identifies four
scenarios that have the potential to significantly affect
profitability, and even the future viability of some
logistics sectors (see Figure 1).
Scenario 1: Plain sailing. With trade barriers and onerous ments focus on established solutions that face fewer regula-
regulations minimized, a truly frictionless market emerges tory hurdles, such as truck platooning and clean-fuel vehi-
and competition among carriers drives down costs. Ship- cles. Carriers that can’t afford such investments fall behind.
pers benefit from lower costs and better service as carriers Scenario 4: In the doldrums. Restrictive U.S. trade policies
differentiate themselves through innovation. Investment create strong headwinds for carriers while tough economic
in supporting infrastructure is essential, but regulators try conditions impede adoption of new technology that might
to balance safety and sustainability with business-friendly improve matters. A price-slashing race to the bottom ensues,
leaving only the financially strongest
FIGURE 1
carriers standing as overall volume in
Four scenarios
the industry declines. Shippers benefit
Free trade
from lower prices at first but eventu-
STEMMING THE TIDE PLAIN SAILING ally face higher rates as carrier attrition
Growing trade and stringent A barrier-free open market
regulation will accelerate the adoption will increase competitiveness
reduces industry capacity and import
of disruptive technology and automation among carriers across modes costs rise. Some carriers with financial
Global trade policy
Lenient
U.S regulatory environment survive, adopting productivity-boosting
tools such as predictive analytics and
IN THE DOLDRUMS CHOPPY WATERS
Tough investment and operating Boosting American production
connected vehicles.
conditions will raise costs and will bring shifts in modal volumes Each of these potential scenarios
hinder technological advancements but no major logistics growth
carries distinct and specific implica-
Protectionism tions for various US logistics stake-
Source: A.T. Kearney analysis holders, but the likely new impact
of any possible outcome is unclear.
deregulation. Meanwhile, powerful incentives to reduce Forecasting the future is always difficult, especially when
trade inefficiencies spur adoption of new technologies an unsettled political environment makes it hard to pre-
like blockchain-enabled “smart contracts.” dict the likelihood, breadth and speed of potential policy
Scenario 2: Choppy waters. A renewed emphasis on Ameri- changes. As we look to the future, supply chain manage-
can manufacturing and labor revives domestic industries ment professionals must weigh current macroeconomic
such as heavy manufacturing and steel. The unique logis- factors affecting logistics with their own state of prepared-
tical needs of these industries lead to modal shifts: Rail ness, and uncover ways to accelerate opportunities.
traffic increases while cross-border trucking and port activ-
ity decline as import tariffs and other trade barriers force Optimism amid uncertainty
companies to source more raw materials and components The International Monetary Fund predicts 3.5% worldwide
domestically. Carriers scramble to adjust their service offer- economic growth in 2017 as prospects brighten in key
ings and assets, and shippers prepare for possible supply developed and emerging markets. Stronger performance in
disruptions as carriers navigate the shift. From a technology the United States is a big factor in global growth expecta-
perspective, “Uberization” of freight accelerates, taking on tions. Resurgent domestic demand has lifted growth as
a key role in realigning inflexible freight networks to serve a incomes have risen, job prospects improved, household
growing domestic manufacturing base. wealth increased and inflation remained low. Consumer
Scenario 3: Stemming the tide. Tighter regulations on emis- spending has averaged 4.5% monthly growth since last fall,
sions and driving hours—perhaps accompanied by the and the National Retail Federation forecasts 3.7 to 4.2%
unionization of truck owner-operators—boost shipping costs retail growth in 2017. Retailers account for a big share of
and possibly diminish service levels. But rising global trade business at third-party logistics providers, while surging
volumes motivate major carriers to pump capital into new digital sales channels drive growth at parcel delivery com-
technologies that reduce costs for shippers. Initial invest- panies and others involved in e-commerce fulfillment.
Shipper-Carrier Advanced technologies and better processes are reshaping business models and redefining relationships.
Relationships Methods such as multiple-round annual bidding, closer collaboration on best lane and load allocation, and
detailed feedback drive efficiencies. More shippers are embracing Dedicated Contract Carriage (DCC) arrange-
ments that lock in capacity, rates and service levels while mitigating potential service disruptions caused by
regulatory changes, but they are also expecting DCC providers to leverage technology and their networks to
monetize backhauls.
Parcel E-commerce has turned parcel delivery into the hottest logistics sector. Parcel volumes rose 6% last year as
online retailers flooded delivery networks with small packages destined for individual consumers in their houses,
apartments, offices, and dorm rooms. The surge shows no sign of abating, and forecasters predict parcel ship-
ping revenues will climb to $93 billion by 2019 from $78 billion in 2015. Unprecedented growth has altered
parcel industry relationships. For example, Amazon is UPS’s largest customer, but the online retailing giant
launched its own delivery service in 2016. Traditional parcel carriers stand to lose significant volumes as ship-
pers expand in-house logistics operations.
Rail Despite revenue and volume declines, operating ratios are improving as railroads focused on productivity; ser-
vice levels went up and railroads reduced dwell times and increased train speeds.
Water Waterborne shipping rates fluctuated dramatically in a tumultuous year. Carriers have managed to hold onto a
good portion of improved rates in 2017 by idling ships and accelerating scrapping to constrain capacity. But, if
history is any guide, capacity discipline will crumble as carriers continue building ever-larger ships that swamp
the market with new supply and send prices plunging.
Air Freight Demand is expected to be strong for the next five years, powered by e-commerce and pharmaceutical ship-
ments. Such pricey cargo is the lifeblood of air freight, which represents less than 1% of global shipping vol-
umes last year but more than one-third of total value. Air freight depends heavily on international trade making
it susceptible to increased protectionist sentiment around the world. To offset depressed load factors, freighter
airlines are developing innovative cost-cutting tactics, such as dedicated hubs at smaller airports that offer
lower freight handling fees and greater scheduling flexibility.
Pipeline The midstream oil and gas pipeline industry retrenched last year as volumes and rates flattened out under pres-
sure from substandard oil prices. With leaner cost structures, improving industry fundamentals, and favorable
political conditions, pipeline companies can grow profitably at lower prices.
Freight Business is on the verge of disruption as global economic trends pressure profit margins while new competitors
Forwarding and technologies undermine longstanding business models. Outsiders including technology giants IBM, Verizon
and T-Systems see an opportunity to disrupt the largely paper-based freight forwarding industry by offering cut-
ting edge digital capabilities unavailable from most forwarders. E-commerce powerhouses Alibaba and Amazon
are inviting other shippers to help fill space in their cargo containers, cutting forwarders out of the loop.
Third-Party Third-party Logistics is evolving away from a transactional business model focused on discrete services such
Logistics as transportation management or warehousing and toward a one-stop-shop for end-to-end logistics solutions.
The demand for one-stop logistics services is strongest among small companies that spend less than $30 mil-
lion a year on logistics and large shippers that spend more than $300 million. Smaller shippers say one-stop
shops offer access to larger volumes across various transportation modes, while large shippers hope single-
source providers can better manage complex worldwide logistics networks and global P&L requirements.
Warehousing Operators are turning to new technologies to meet the demand as e-commerce surges. Many are also design-
ing seamless inventory systems that integrate warehouse fulfillment across various customer purchasing chan-
nels to create omnichannel delivery capabilities. Widespread adoption of fulfillment methods such as ship-from-
store and in-store pickup of online orders is improving inventory allocation, speed-to-market and peak-season
variability management.
Consumer sentiment is up, but 2017 GDP remains dis- positive or negative impacts on all logistics sectors. The
appointing despite recent optimism based on second and best scenario would see pro-growth measures enacted
third quarter results. Orders for non-defense capital goods quickly in the United States while political leaders around
(a proxy for business investment) edged down in 2016 the world reject protectionism and renew their commit-
even as business confidence indicators remained sky-high. ment to global trade flows that boost demand for logistics
However, the positive trend since the first half of 2016 services. In the worst scenario, the pro-business domestic
continues to reflect growing optimism. Business inventory- agenda stalls in Congress while import barriers spark trade
to-sales ratios have remained relatively stable as companies warfare, damaging the entire logistics industry.
appear uncertain about future demand. Continued uncer-
tainty over future economic trends impedes longer-term Technological innovations enabling
planning throughout the supply chain, forcing companies next generation
to continuously monitor inventory levels and exacerbating While conflicting political signals leave shippers and logis-
month-to-month fluctuations in freight volumes. tics providers with little clarity on economic fundamentals
as they make vital decisions about capacity, pricing and
Adapting logistics while preparing for disruption strategy, one constant remains. Changing consumer trends
Overall spending on logistics dropped despite a rise in and innovations catalyzed by today’s nascent technology are
energy prices. This marks the second straight year in which shaping the next-generation supply chain. Customers will
the two have moved in opposite directions, indicating expect immediacy, personalization and convenience; new
energy prices are no longer the primary factor in logistics technologies and advanced analytics will be the enablers.
costs. This year reinforces the powerful impact of rising A fluid, connected digital supply chain would allow
consumer demand for e-commerce deliveries. While over- manufacturers and retailers to fulfill shipments from assem-
all transportation costs fell .7% last year, spending on pack- bly lines, warehouses, urban distribution centers and brick-
age delivery services jumped 10%. Parcel and express deliv- and-mortar stores. Inventory requirements may decline as
ery has surpassed railroads as the second-largest logistics 3-D printing enables manufacturers to fabricate spare parts
sector behind motor freight. Meanwhile, energy-sensitive on demand and retailers to personalize merchandise for
pipelines and railroads saw rates and volumes stall or drop individual customers. With shipping focused on same-day,
as oil prices remained at historically low levels despite the last-mile delivery, new vehicles such as sidewalk robots and
upturn in 2016. Cross-currents also affected inventory aerial drones would proliferate. Algorithms matching car-
carrying costs last year. Storage expenditures rose 1.8% rier or original equipment manufacturer assets to shippers’
and are now as important as the financial carrying cost of needs would give rise to a ride-sharing model for long haul
inventory, and are expected to keep growing as available shipping, further encouraging shared vehicle ownership
space grows scarcer. and reducing demand for vehicles. Carriers would invest in
There are common trends driving the action across vari- sustainable assets that save money and resonate with envi-
ous logistics sectors (see Table 1). Overcapacity and rate ronmentally conscious consumers. Significant advances are
pressures fueled cost-cutting and consolidation, particu- already taking root. The logistics community is developing a
larly among motor carriers and ocean freight companies. wide range of next-generation capabilities that will disrupt
Cutting-edge technologies brought new efficiencies to multiple modes of transportation (see Figure 2).
sectors such as warehousing, parcel delivery and motor Connected vehicles and “Uberization” have the great-
freight. Along with technological advances came new busi- est near-term disruptive potential. Several manufacturers
ness models in third-party logistics, freight forwarding and already produce connected trucks outfitted with hundreds
rail, among others. Parcel carriers and warehousing capi- of sensors that collect and transmit vehicle performance
talized on surging e-commerce volumes to raise rates and data, enabling carriers to increase uptime through predictive
continued reconfiguring their networks to meet consumer maintenance. Energy efficient technologies and practices
expectations for faster delivery. have weakened the link between energy prices and logistics
Politics and government policy-making will have major costs, a trend likely to continue as electric powertrains and
Low Timing
0 years 5 years 10+ years
Sharing economy IoT and analytics On-demand logistics Alternative energy Autonomous solutions
Notes: IoT is Internet of Things. UAV is unmanned aerial vehicle. OTA is over-the-air.
hydrogen fuel cells create alternatives to gasoline-powered that increase operating expenses and accelerates investment
vehicles. Several of these capabilities are coming on faster, in cost-saving technologies. The last scenario, puts logistics
with greater potential to transform logistics. in the doldrums as regulatory costs rise and tough economic
conditions deter technology investments.
Accelerating into the future In this unsettled environment, the first step for any
Logistics is moving toward a fully digital, connected and shipper or carrier is to identify the major forces at play in
flexible supply chain optimized for e-commerce and last- each scenario and articulate the most extreme manifesta-
mile, last-minute delivery. The next-generation supply tions of each, and how combinations of factors could influ-
chain will enhance fulfillment capabilities and drive effi- ence your potential strategic responses. Next, consider
ciencies through technologies ranging from big data and emerging technological innovations, regulation and trade
predictive analytics to artificial intelligence and robotics. policy. While technology will shape the next-generation
The industry must also reckon with the social cost of rapid supply chain over the long term, decisions by regulators
technological evolution as automation tempers employ- and policy-makers in the near term will determine the
ment growth or eliminates hundreds of thousands of tradi- speed and direction of its evolution. Identify which innova-
tional jobs in warehouses, trucking and other sectors. tions are most likely to influence your strategy and assess
The four scenarios each carry distinct and specific impli- the potential implications for rapid or delayed adoption.
cations for US logistics stakeholders. Plain sailing assumes Finally, create a flexible framework of well-informed stra-
regulatory constraints recede, global trade flourishes and tegic choices to guide decision-making. Although some
technology improves efficiency. Choppy waters anticipate scenarios may seem more likely than others, successful
new policies favoring US manufacturing forcing shippers companies hope for the best-case scenario and prepare for
and logistics companies to adapt, spurring faster adoption of the worst-case scenario as they chart routes to growth in a
technologies. Stemming the tide brings tighter regulations world accelerating toward a new era of uncertainty. •
Deanna M. Rainwater is a senior manager in Tata Consultancy Services’ Global Consulting Supply Chain Practice.
Alison Schoch is a business consultant in Tata Consultancy Services’ Global Consulting Supply Chain Practice.
Shantanu Ginodia is a business analyst working with Tata Consultancy Services’ Global Consulting Supply Chain
Practice. They can be reached at deanna.rainwater@tcs.com, alison.schoch@tcs.com and ginodia.shantanu@tcs.com.
T
he rapidly growing global market for
3PL services is forecasted to be worth
almost a trillion dollars by 2020. Not
only is the demand for services increasing year
over year, so too is the complexity of supply
chain services, creating unique challenges for
anyone trying to evaluate the pricing models
for 3PL warehousing and fulfillment services.
In this article, we will examine some of the
major obstacles faced by companies that pro-
cure these types of services along with provid-
ing options to improve current practices.
Specifically, we will provide insight into
ways to establish an improved and more com-
prehensive 3PL pricing evaluation methodol-
ogy to better analyze bid proposals and maxi-
mize 3PL contract terms and pricing for all
types of warehousing and distribution services.
placing extra burdens on those companies that try to keep success factors.
order fulfillment in-house. While these may vary significantly from company to
Furthermore, many companies need a means to increase company, many of the commonly used qualitative factors
product distribution and scale more quickly or desire to companies consider before outsourcing include:
employ more innovative technologies to further optimize • service quality and reliability;
their supply chains without necessarily investing time and • flexibility and responsiveness;
money in fixed assets, specialized systems and operational • cultural fit and compatibility;
infrastructure. • security and safety;
Entering new markets or introducing new product lines • reputation and experience;
can also lead to increased sales forecast risk and other • trust and fairness;
business ramp-up considerations that may be a better • infrastructure capability (e.g. systems, facilities,
match for a 3PL that already has the required expertise and manpower);
infrastructure (people, processes, systems) in a specific • geographic coverage and locations;
geography or industry segment. By leveraging a 3PL pro- • financial viability and stability; and
vider’s geographic reach and shared infrastructure a 3PL • logistics innovation (e.g. analytics, technology).
provider may be a more flexible and cost-effective solution While these factors are all-important in the decision-
to reduce initial and ongoing business capital and opera- making process and the long-term suitability of the 3PL
tional expenditures. provider, the quantitative area that includes the proposed
Finally, an improved business-operating model enabled pricing terms and the bid comparison process between
through a cost-effective 3PL agreement for warehousing logistics vendors is often inadequate.
and distribution services can help boost overall cash flows, By closely examining current 3PL provider selection
while also driving innovation and market competitiveness if processes and capabilities and taking the necessary steps to
negotiated properly. upgrade current bid evaluation tools and practices, a com-
pany can better optimize future agreements. An improved
When to outsourcing bid review methodology and approach can also reduce the
The decision criteria for selecting a new 3PL provider typi- risk of billing surprises, or of being stuck with a contract
cally includes both qualitative and quantitative business that is ill suited or consists of inflexible pricing terms.
FIGURE 1
Actual costs + ▲ Quick transfer of management ▼ No incentive to reduce cost or increase productivity
Cost
management fee = ▲ Deal for complex processes with ▼ Requires constant monitoring/management
plus
COST no internal competency ▼ Unpredictable costs as volume fluctuates
(Storage rates + ▲ Predictability of cost per UOM ▼ Potential higher activity rates due to increased risk to 3PL
Variable
activity based rates) x
(Activity based ▲ Incentive to increase productivity ▼ Inventory management is critical for low cost
profile volume =
costing) ▲ Limited financial risk to company ▼ Requires constant service
COST
Source: Authors
Volume
14,000
and other components such
12,000
as fixed price commitments,
10,000
companies can take more con- 8,000
trol in contract negotiations. 6,000
That leads to improved pricing Monday Tuesday Wednesday Thursday Friday
able cost controls. Striving for increased productivity gains Still, while these Variable Cost agreements
or decreasing the unit/case handling costs in future years types of contracts Variable or Activity Based
is not incentivized for the 3PL unless it is agreed upon may be costlier, Cost agreements are com-
upfront in the contract. Lastly, Cost Plus contracts with customers may pletely variable and fluctuate
unpredictable volumes can cause an increase in overall choose them for in relation to the volume.
operating cost even when the total volume forecasts are There are no fixed or mini-
startup operations,
accurate for a given period. mum costs that must be met,
Still, while these types of contracts may be costlier, cus-
for a business unit so the pricing is entirely
tomers may choose them for startup operations, for a busi- that is in transition based on the throughput
ness unit that is in transition or in situations where quality or in situations activities performed by the
is more important than the bottom line cost. where quality is 3PL. The pricing for each
more important 3PL service is clearly defined
Fixed + Variable Combination agreements than the bottom and often treated as a flat
As the name suggests, a Fixed + Variable Combination line cost. fee per transaction, such as
Cost agreement is a combination of fixed costs for operat- a cost for each case or unit
ing the facility and activity-based costing on a per unit handled. Because the total
basis in accordance to the volume and storage forecast cost is entirely dependent on volume, this type of con-
from the operational profile. tract has a lower financial risk for the customer.
The fixed costs usually pertain to the anticipated That said, a 3PL might set higher transactional rate to
overhead of the facility and often include the costs of mitigate the risk of a forecast error and maintain its profit
warehouse space and any dedicated management and margins. For that reason, customers should comparison
administrative personnel. This cost structure will, in shop and must include service level agreements (SLAs) to
most cases, lower the variable costs for the operational guarantee that quality levels are always maintained.
activities performed within the DC as the anticipated This type of contract is the most desired and sought
fixed costs have been broken out separately. If the com- after of the three due to the cost savings potential. It is also
pany exceeds its volume forecasts, the overall percent- one of the easiest to implement and enforce due to the
age increases in cost are lower due to the activity-based pricing structure.
component of the cost structure. Conversely, if the
company is well below its volume forecasts fixed costs as Apples to oranges
a percentage of sales can increase due to potential underuti- If an RFP is sent to multiple 3PL providers without spe-
lization of fixed assets. Additionally, unlike a Cost Plus agree- cific instructions and protocols that facilitate a consistent
ment, the 3PL is incentivized to increase productivity because response among vendors along with the preferred contract
it will improve its profit margins. type, the proposal comparison process may be like com-
While these types of contracts often result in less expense paring apples to oranges. Additionally, an incomplete RFP
than a Cost Plus agreement, they can still be risky due to the can result in incomplete bid responses prompting multiple
increased business forecast risks. For this reason, they may additional information or proposal clarification requests.
not be a good fit if there is business uncertainty, such as what To improve the effectiveness of the quantitative
occurs with mergers or divestitures. analysis of each 3PL bid, a well-defined methodology
Customers may prefer this contract type because it must be in place. This begins with a detailed and eas-
includes a more accurate reflection of services rendered and ily understood operational profile that links to a 3PL
actual expenses occurred, and a more realistic unit handling bid response template that the vendor must complete
prices as the 3PL does not have to build excessive overhead to submit their respective pricing terms and conditions.
into the handling rate to hedge potential losses related to their This response requirement enables the requesting com-
fixed costs. pany to perform an effective quantitative analysis with
FIGURE 4
difficult or impossible to com-
Cost sensitivity analysis
pare the various 3PL bids as the
$2.00
terms and pricing typically vary $1.80
Variable cost
$1,600,000
vary from - ∞ to +∞. This $1,500,000
concept helps determine the $1,400,000
average cost to serve by tak- $1,300,000
Cumulative frequency
40 Frequency 80%
for value added services to 35 Cumulative 70%
Frequency
Transportation’s
tricky
balancing
act
BY DARREN PROKOP,
PROFESSOR OF LOGISTICS IN
THE COLLEGE OF BUSINESS AND
PUBLIC POLICY, UNIVERSITY OF
ALASKA ANCHORAGE.
Done right, economies of scale can lower a carrier’s average costs and the
freight rates charged to their customers. Getting it right is a balance.
The third item to be aware of is that the term an increase in long run average costs as the busi-
economies of scale is what economists call a long ness grows larger. As a business increases in
run concept. This means businesses must plan in scale from a small labor force it makes sense to
advance for a certain scale of operation and, once divide production into more specialized tasks
achieved, they have to live with the consequences with specific departments set up to manage
until, in the long run, the plan can be revised to these tasks. This division of labor can lead to
meet new market realities. efficiencies. The modern assembly line is the
This interim period is known as the short run: best example of this. If tasks become too nar-
This is where some components of a business’ row, they can become mundane and quality
operation are fixed in size, such as the capacity of control can become a problem. Also, as the busi-
a warehouse, the duration of a lease on a vehicle or union ness becomes larger it may become more bureaucratic,
wages set through collective bargaining. Thus, the choice mired in red-tape and less flexible because more and
of scale is a strategic exercise because it involves a forecast more time is spent pushing paper and attending meet-
of what market conditions are expected to be over the ings. Guarding against these pitfalls is a very important
short run interim. organizational task. In fact, it is a balancing act between
lean and lethargy and flexibility and inflexibility.
Inside and outside As for external circumstances, as a business becomes
With the definition of economies of scale, now there are larger it may make sense for local government to improve
three important questions to consider: transport infrastructure in the vicinity in order to get work-
1 Will the chosen scale provide enough product to meet ers, vendor supplies and customers to and from the place
downstream customer demand? of business. On the other hand, a business can become so
2 Will upstream vendors be able to provide enough large that it creates congestion within a given infrastruc-
inputs to facilitate the level of production necessary ture, or it begins to exhaust a free publicly-available input
to fulfill point (1)? such as clean water, and costs begin to rise. Thus, it’s also
3 Will financial and operational costs be low enough incumbent on a business to follow the workings of govern-
to set a product price that will generate enough sales ment and plan accordingly when trying to exploit external
revenue to stay in business in the long run? economies of scale.
Those are all internal questions that can be answered There is also an interplay between internal and external
inside the enterprise. But, it’s not that simple. Outside the economies of scale through the set-up or sunk costs of a
enterprise, a business may face competitors who are like- business. Any business will incur such costs because the
wise trying to achieve an appropriate scale of operations. production plan must be conceived, vendor relationships
With a fixed level of consumer demand, vendor supply must be established and distribution channels created.
and financial capital, it becomes harder for one business The larger the business the more these set-up costs are
to achieve higher scale if one or more competitors are distributed over the pool of output.
already larger and have a lot of market share. Each busi- In this way, long run average cost declines. As a simple
ness is striving for so-called internal economies of scale. example, consider advertising as an upfront cost to setting
On the other hand, more competition may be beneficial up a distribution channel. A minute of commercial TV
for all competitors in an industry if it attracts external play- time during the Super Bowl is so expensive it only makes
ers which help to grow the entire industry. This is what’s sense for the largest businesses to pay for it. They have
meant by the term external economies of scale. more output and sales revenue to validate such a purchase.
Consider more carefully the internal and external
sources of both economies and diseconomies of scale. Size matters
Internal circumstances can lead to either a decrease or Basic economics looks at scale in a singular fashion; just
For example, if a truck trailer is at capacity and the is willing and able to fill an entire truck and pay a dedicated
motor carrier wants to expand operations, it must increase freight rate. Of course, it is certainly easy enough for a rail
in increments of one trailer even if that is much more carrier to attach boxcars to passenger cars and provide a mix-
capacity than is desired. If a road is congested it must be ture of services.
expanded in increments of an extra lane. But, if market Diseconomies of scope emerge, however, when the car-
demand sufficiently expands then the investment in a new rier begins to forget its core competency and diverts too
trailer or extra lane offers economies of scale up and until many resources into its secondary operation. In transporta-
capacity is maximized again. tion, this is best explained in terms of cargo services versus
passenger services. Cargo transport is always a part of the
Scale and scope production process while passenger travel is often a part
Two other related terms are worthy of mention in a trans- of the consumption process. Inputs such as cargo and car-
portation context. One is constant returns to scale. This is riers facilitate the production process by moving inputs to
the absence of either economies or diseconomies of scale. where they need to be.
The other is economies of scope. In this case, the carrier is Passengers on vacation are enjoying the “consumption”
trying to achieve efficiencies through a mixture of services of their leisure time and carriers facilitate this consumption
instead of through a larger scale of one service. Constant process. Indeed, cruises and train tours are themselves an act
returns to scale occurs when there is a built-in rigidity or of consumption. Why is this distinction important? Because
independence to the operation while economies of scope production is governed by the state of technology and this is a
indicate a degree of flexibility. large factor used in pricing the provision of transportation.
As an example of constant returns to scale, consider U.S.- Consumption is governed by tastes and preferences
Asia ocean vessel shipping. Many container vessels travel and pricing transportation is more nebulous in this case.
to and from ports on the U.S. West Coast to ports in Japan, Furthermore, passengers are “freight that complain” and,
South Korea and China with no stops along the way. Of therefore, must be treated differently than cargo. As noted
course, the vastness of the Pacific Ocean necessitates this above, economies of scale don’t directly relate to a busi-
non-stop service. These vessels follow similar routes along the ness’ sales revenue and profit. Achieving the lowest long
“great circle” between the U.S. West Coast and Asia, taking run average cost makes sense when market conditions
them through or near the Aleutian Islands in Alaska. While suggest that low cost businesses will have staying power.
their routes may cross, there is no possibility of interlining But there is no reason to believe that such a business will
in the way truck, rail and air carriers can. Each vessel in the maximize profits. Markets that are easy to enter and exit
ocean carrier’s fleet in these waters serves as an independent tend to be very competitive and do not offer many options
network and enjoys no economies of fleet size. Expanding to increase scale at the expense of competitors.
operations in these waters requires a different vessel, crew However, for businesses such as the railroads and
and port dockage authority. For these reasons, the carrier does pipeline companies, economies of scale can act as a barrier
not see its average cost rise or fall as the fleet expands. Long to entry for other competitors. Once the railway or pipeline
run average costs are constant and face indivisibilities as the infrastructure is in place there is little incentive for a direct
fleet expands one vessel at a time. Of course, interlining in competitor to challenge the incumbent along that route. In
the ocean vessel sector does occur in other routes. The Port this way, monopolistic profits are possible if the market is
of Singapore is an example of an important container transfer unregulated or uncontestable.
point in Europe-Asia trade lanes. Finally, when considering transportation hubs, it is no
Economies of scope offers carriers a chance to diversify coincidence that shippers and carriers tend to locate in
their operations in order to expand market share or mitigate areas which are hospitable to them. As noted above Chi-
a decline in a current market. Many examples exist in trans- cago, Memphis and Singapore are important examples.
portation. A commercial airline can offer charter service if These are also sources of external economies of scale
scheduled service is in less demand. A less-than-truckload because business and government are able to serve each
(LTL) carrier can offer truckload service (TL) if the shipper other’s needs, with the latter via infrastructure provision
A
BY DAVID WIDDIFIELD
FIGURE 1
Goal
Performance
partnership that
optimizes for mutual
desired outcomes
Source: Vitasek, K., Cummins, T., & Ledyard, M. (2010). Vested Outsourcing: a better way to structure
outsourcing contracts. International Association for Contract and Commercial Management. Ridgefield, CT.
to deliver ammunition, materials, personnel or vehi- they were available as long as they were purchased
cles to the battlefield when, where and in the right at the “right” price. Even after Bernard J. (Bud)
configuration needed to support military objectives. LaLonde, the noted Ohio State University logistics
Yet, the logistics lessons regarding the importance of professor, provided research showing the positive
the delivery function getting the product to the end impacts efficient delivery methods could have on
user were quickly forgotten as the war concluded. consumer satisfaction and profitability, manufactur-
ers and retailers continued to rely on mass produc-
Consumers now have virtually 24/7 access to a wide tion and large inventory levels to meet consumer
variety of products across domestic and now demand.
international geographical boundaries, coupled This situation, while being updated with modern
with cross border online shopping that brings goods processes and technology, persisted within the
directly to their homes in a matter of a few days. retail sector for the next 60 years until the emer-
gence, and now dominance, of the e-commerce
Shifting from a wartime to peacetime economy retail channel and the direct delivery of consumer
unleashed years of pent up consumer demand for goods to the home. Moving from a novelty, the
goods as disposable incomes rose. The mass pro- ability to view goods online has rapidly risen to
duction processes that produced war supplies were being the preferred shopping channel. Consumers
quickly adapted to the manufacture of consumer now have virtually 24/7 access to a wide variety of
goods. However, the processes of efficient distribu- products across domestic and now international
tion methods to deliver goods to the point of con- geographical boundaries, coupled with cross border
sumption were not given as much emphasis. Pro- online shopping that brings goods directly to their
ducers and retailers placed more emphasis on the homes in a matter of a few days.
production of inventory and locating it at central The efficient delivery operations that focused
retail locations while minimizing the importance on the movement of goods from a manufacturer to
of transportation to satisfy consumers. Consumers a retail location are being radically redesigned to
were content to acquire their products wherever handle the movement of consumer goods from a
In late 2015, Amazon received a license from the U.S. government to act
as a freight forwarder for ocean container shipping. That approval came on the
heels of Amazon winning a similar license from the Chinese Ministry of Com-
merce. Armed with licenses from both countries, the online retailer is now
positioned to buy space on container ships at wholesale rates and resell at retail
rates, which will allow the company to connect two of the world’s largest mar-
kets while cutting out competitors.
Then came another bold step: Amazon signed a their biggest competitor—Walmart—out of the water,
deal with Air Transport Services Group to lease 20 as an example of what their futures could hold if they
Boeing 767 aircraft to shuttle merchandise around the don’t make some drastic changes.
U.S. as part of the online retailer’s efforts to reduce its In fact, one freight forwarding giant has already
high shipping expenses. Combined, these moves con- fallen. As mentioned above, the world has just wit-
firm earlier reports that Amazon is planning a global nessed the largest container shipping bankruptcy in
expansion of its “Fulfillment by Amazon” service, history with the collapse of South Korean shipping line
Hanjin, the world’s seventh-larg-
While the full extent of the Hanjin fallout est container carrier. While the
is not yet known, companies should be worried that, as full extent of the Hanjin fallout is
competition decreases, Amazon will have an even greater not yet known, companies should
opportunity to swoop in and dominate the market. be worried that, as competition
decreases, Amazon will have
an even greater opportunity to
which provides storage, packing and shipping to small swoop in and dominate the market.
independent merchants that sell products on Ama- As for the air cargo industry, the following are the
zon’s Website—a project dubbed “Dragon Boat.” number of planes in some of the biggest companies:
By signing the Air Transport Services Group deal United Cargo, over 700; FedEx, over 600; UPS, 237;
and receiving a license to act as a wholesaler for ocean and DHL, 120. While so far Amazon has only a small
container shipping, Amazon once again can reduce its number of planes compared to these established com-
inflated shipping costs and reliance on third-party panies, they must continue to monitor both the prog-
logistics providers. As evident from the recent Hanjin ress of Amazon’s investments in the industry and how
bankruptcy, shipping and air cargo companies can they perform at a comparable profitable rate.
expect to see a continued shrinking market as Amazon There are steps, however, that the shipping and
enters the fray. cargo industries can take to ensure they adapt, sur-
Just as Amazon’s retail competitors have had to vive and even thrive in the world of Amazon. Below,
develop new strategies in order to survive, Amazon’s I examine how this new endeavor will affect these
newest competitors will need to determine what they industries and what both can do to combat the latest
can learn from the online retail conglomerate, and expansion of Amazon’s ever-growing footprint.
then move resources to the most advantageous and
vulnerable areas of their industry. Takeaway No. 1: You can’t ignore this
The competition from Amazon comes amid a well-
Where do we stand? documented decline in revenue for shippers in the
Given Amazon’s new deal with Air Transport Services, past several years. In 2014, revenue decreased
freight forwarders and air cargo companies have 3% compared with 2013, following a 5% decline
reason to worry that they are the next vertical to be from 2012. As of 2015, industry revenue remains
disrupted. Because of this, the shipping industry can more than 16% below its 2008 peak, according to a
expect to see a decline in demand and heightened report from AlixPartners.
price competitiveness. In 2015, the top five ocean With the freight forwarding industry already see-
freight forwarders were listed, in order, as: Kuehne ing downward pricing pressure and greater internal
+ Nagel, DHL, Sinotrans Limited, DB Schenker competition, the danger of some companies failing
and Pantos Logistics. These companies should look even before Amazon’s entry was a real possibil-
to Amazon’s e-commerce sales last year, which blew ity. Given the fresh state of turmoil, Amazon will
market share. The most obvious place to look is in leverage them to maintain, and possibly increase,
commodities Amazon does not ship, such as agri- market share.
culture, automotive, building supplies and heavy
machinery. While the consumer goods and retail Takeaway No. 4: Ramp up your analytics
space will surely decrease for freight forwarders, Amazon uses advanced analytics in every aspect of
companies that focus on capturing share in these its business. When they apply this analytical rigor
less competitive segments will establish a position to the shipping industry, companies that do not
implement similar tactics
While the full extent of the Hanjin fallout is will see their pricing actions
not yet known, companies should be worried that, as consistently outmaneuvered
competition decreases, Amazon will have an even greater and business taken away. As
opportunity to swoop in and dominate the market. I mentioned before, com-
panies cannot and should
not exactly match Amazon’s
of strength, leading to the potential to drive signif- business practices. However, those that cannot
icant organic revenue growth outside of Amazon’s present credible, high-level numbers to back up
core segments. their business proposals and contracts will see cli-
However, freight forwarders exploring these ents begin to disappear.
spaces for the first time will face an uphill climb. There are two techniques freight forwarders
With Amazon’s expected impact on the market, these should consider implementing:
companies will no longer be able to use the project-
by-project tactical approach that is the industry
norm. Amazon’s resources, especially in sophisti-
1 BEHAVIORAL SEGMENTATION. Rather than rely-
ing on dated business segments and a one-
size-fits-all solution utilized by much of the
cated analytics and data, will squeeze companies industry, those that leverage their unique
who refuse to change their business models. business models and historical data to study
Conversely, air cargo companies will have a which products and customers generate the
stronger recourse for fighting Amazon. While UPS most volume and profit will be able to use that
and FedEx both experienced strong growth in information to adjust prices accordingly.
2015, they should not become complacent. Com-
panies that currently dominate the air cargo indus-
try will eventually be forced to lower costs to com-
2 PRICE SENSITIVITY. Freight forwarders that use
their wealth of transaction-level data to mea-
sure how sensitive customers are to price will
pete with Amazon, and those with reputations for allow them to make the necessary changes to
delays and logistical problems will see shrinking streamline processes and determine how much
revenue streams. Although both UPS and FedEx they should raise or lower rates, driving profit-
are currently experiencing success, Amazon’s foray able growth.
into the market means they will no longer be able Air cargo companies should implement these
to maintain their current business strategies in the same techniques. As Amazon invests more
long term. resources into understanding the industry, it will
Both air cargo companies and freight forwarders begin to realize where costs can be cut and prices
must look for areas where they have a differenti- can be lowered. Companies that prepare for this
ated value proposition. Just as Amazon has built a will be much better prepared to stay competitive
reputation as an expert in retail products, compa- and retain current clients. They can do this by
nies that have known value in specific niches must leveraging available data to ensure that they have a
R
egardless of the mode, shipping is complicated. Shippers may have limited control over
freight expenses due to their intrinsic complexities. Meanwhile, freight forwarders often
claim they have limited control over the complex cost structures associated with ship-
ping, and shift most of the risk back to shippers, who are typically in a weak negotiating position
while trying their utmost to satisfy their customers with timely—and on-time—deliveries.
That was certainly the case for those of us working with logistics and freight forwarders at
Knorr-Bremse Asia Pacific Ltd. Like many shippers, we often found we were trading lower costs
for inadequate service levels that satisfied no one in our organization. In order to address those
constraints, we introduced a structured program that provides feedback from our internal opera-
tions departments to our freight forwarders about their performance, and links a quantifiable
“service factor” to the transportation provider who is assigned an order. The service factor is the
Sebastian Schmidt-Eckert is the Director of Purchasing Rail Asia Pacific for Knorr-Bremse Asia
Pacific (Holding) Limited in Hong Kong. He can be reached by e-mail at sebastian.schmidt-
eckert@knorr-bremse.com. For more information, visit www.knorr-bremse.com.
measure we created to rate service level performance. were sourced to import parts and components from Europe
The result: In order to gain more of our business, freight and the U.S. to supply Knorr-Bremse factories in Beijing,
forwarders are motivated to cooperate and strive to deliver Qingdao, Dalian, Wuxi, Suzhou, Shanghai, Chongqing,
continuous improvement on their service factor. That has Guangzhou, Hong Kong, Sydney, and Tokyo. Those imports
allowed us to eliminate penalty clauses and create a culture are critical to our manufacturing operations in Asia.
of cooperation that provides a new view on the value spent on
freight deliveries. This is how we did it. Beyond Cost
As with any shipper, Knorr-Bremse Asia Pacific Ltd. is under
A History of Innovation tremendous pressure to satisfy the needs of its external and
Based in Munich, Germany, the Knorr-Bremse Group is internal customers. In this instance, our internal customers
the world’s leading manufacturer of braking systems for rail were factories in the Asia region that relied on the timely
and commercial vehicles. For more than 110 years now the delivery of parts and components to meet manufacturing
company has pioneered the development, production, mar- schedules. As such, the lead buyer team’s goal was fast and
keting, and servicing of state-of-the-art braking systems. In the reliable service that met the needs of the plants.
rail vehicle systems sector, the product portfolio also includes At the same time, when it comes to the different players
intelligent entrance systems, HVAC systems, power conversion in the logistics supply chain, including the service provid-
systems, control components, and windscreen wiper systems, ers and freight forwarders, the lead buyer team had the least
as well as platform screen doors, friction material, driver assis- amount of power to influence costs. After all, many rates are
tance systems, and control technology. Knorr-Bremse also offers involved, such as those for pick-up, document checks, the
driving simulators and e-learning systems for optimum train mode selected, seasonal mark-ups; fees for packing, loading,
crew training. In the commercial vehicle systems sector, the and consolidation; and, of course, fuel, airport fees, airport
product range includes complete braking systems with driver taxes, unloading, customs clearance, duty, import tax, storage
assistance systems, as well as torsional vibration dampers, charges, terminal charges, and express charges all factor into
powertrain-related solutions, and transmission control systems the cost of moving goods. While a freight forwarder may have
influence over some of those
As a shipper, we are tasked components, such as pick-up
first and foremost with doing or consolidation costs, fuel
whatever we can to satisfy the needs of our rates are set by markets; import
customers even while we must control costs. taxes, customs clearance, and
duty charges are determined by
It is a delicate balance.
governments; and airport rates
vary from facility to facility. And,
for enhanced energy efficiency and fuel economy. while a shipper is the customer, even payment processes may
In 2014, the Knorr-Bremse Group posted €5.2 billion in be beyond their control: In certain instances, a freight forwarder
revenue. Our expertise ranges from the systems level right can claim that a late or damaged delivery was affected by exter-
down to the individual components—and efficient overall solu- nal influences, or claim force majeure (generally intended to
tions. One example is the brake control system for the Chinese include occurrences beyond the reasonable control of a party),
CRH380 B high-speed train, which was designed to cope with and still insist on timely payment for lackluster service.
temperatures down to -40°C and expands the geographical Meanwhile, as a shipper, we are tasked first and foremost
scope for the module’s use. with doing whatever we can to satisfy the needs of our custom-
With a global footprint, the company is organized into ers even while we must control costs. It is a delicate balance,
three regions in the Americas, Europe/Africa, and Asia. The and too often the effort to control costs is in conflict with ser-
Asian Group is headquartered in Hong Kong. Freight ser- vice level agreements. When that happens, no one is satisfied.
vices for the region are procured through a lead buyer team
located in Suzhou/Jiangsu, China. The contracted freight Risk = Cost + Service
services that led to the initiative described in this article Risk = Cost + Service: This was just the situation we
on the other. For instance, service quality is one way ven- Service Feedback Questionnaire
dors keep costs low, especially new vendors: They often
A. Service Management
offer a very low bid in order to win business only to find
• Do we get early warnings of potential problems or process nonconformity?
that they are unable to meet our service level requirements. • How is the general capacity planning?
Or, they skimp on service in order to preserve their mar- • Do they provide the failure analysis and valid corrective action plans?
• How is their corrective action implement quality?
gins. Our risk is that having accepted the low bid to control • Do they provide the capacity planning during the spring festival and
our costs, we end up suffering from production disruptions other holiday?
China, our operations departments that depended on timely • Do they provide adequate failure analysis support?
• Are there open and honest channels of communication?
deliveries, and the freight forwarders. Meanwhile, the price • Is their local contact always available for you?
could be determined in a highly competitive situation, like • Does their local contact achieve all requirements?
e-bidding under limited time.
Note: Each Question is Scored 1-5, Maximum for A.B.C.D. is 24 Points
We rolled out this new strategy in 2011, when we
Source: Knorr-Bremse
launched a bidding process: The most important rule was
eries and deviations from promised ETAs. By the end of that EXHIBIT 2
first phase, some of the factories were refusing shipments from
Service Factor Computing
the vendors selected by the regional lead buyer.
Service Evaluation
That led to phase two, in which we established Supplier Final Ranking Factor Score
performance KPIs with the vendors and agreed on If you are a known supplier, your final ranking is: 1.00 24
1.04 23
contractual penalties for service short falls. While that Final Ranking Rate = 1.08 22
looked good on paper, the reality was that when service short Submitted Rate 1.12 21
* 1.16 20
falls resulted in penalties, we had unpleasant conversations Service Factor 1.20 19
about root causes and responsibilities and vendors were less 1.24 18
1.28 17
willing to cooperate. If you are an unknown supplier, your final ranking is: 1.32 16
Clearly, something had to change. In response, we devel- 1.36 15
Final Ranking Rate = 1.40 14
oped a concept to link the service profile of our logistics provid-
Submitted Rate 1.44 13
ers directly upstream to the bidding process. Through meetings * 1.48 12
Service Factor 1.52 11
with our operating departments and freight forwarders, we * 1.56 10
1.4
developed a “supplier service evaluation” questionnaire that we 1.60 9
1.64 8
continue to use today. The questionnaire considers four crucial
1.68 7
areas: service management, rate management, communication, Remarks: 1.72 6
• Above mentioned service factor according 1.76 5
and key account management (See Exhibit 1). 1.80 4
to table on the right.
There are four to five questions about each of those areas • Rounding method will be used. 1.84 3
1.88 2
and each question can be answered with a score of 1 to 5. • The supplier selection will refer
1.92 1
to above final ranking rate.
Finally, each of the four service areas is weighted with a per- 1.96 0
centage and a maximum score of 24. That score is then trans- Source: Knorr-Bremse
lated into a “service factor” from 1.0 to 1.96 (Exhibit 2). That
factor is applied to the quoted price of each vendor. with 1.22, and the 3rd vendor is new and will be rated 1.4.
This process was transformative. With the questionnaire, The result of the quote is shown in Table 1 below.
the lead buyer team could now assign a monetary value to the
TABLE 1
service level from a transportation provider that became an
element of the bid. On this basis, the price for the pure trans- Service Evaluated “Cost” for Service
Vendor Quote ($) Factor Price ($) Deficiencies ($)
portation can be clarified independently in a highly competitive
e-bidding process (Exhibits 3 and 4) without compromising on #1 100 1.04 104 4
#2 80 1.22 98 18
service levels anymore. The lead buying team could determine
#3 76 1.40 106 30
if a low bid was truly worth the cost of poor performance, or if
a higher bid might deliver greater value when service was fac- Source: Knorr-Bremse
kept to a minimum. If that new vendor demonstrates Preparation of a Knorr-Bremse Ticker Auction
good performance during the first year on a pilot lane,
Preparatory Steps Strategy
the concerned operating departments can assess the
• Definition of participants according to critical
service performance. Thus, a service factor based on real capabilities (global reach, facilities close to Aptitude Check
shipper, cultural match, references, etc)
performance is being set up for application in the next
bidding round. Internal stakeholders and external ven- • Set individual evaluation factors (service
Raise Comparability
factor, approval cost, and other charges)
dors appreciate this rule as practical and helpful.
After several years of working with this price-per-
• Upload and communication of Equal Chance
formance strategy, our practical experience has been bidding specifications for All Bidders
very positive. We have managed to satisfy internal cus-
tomers’ expectations, to be a reliable and transparent • Communication of “service factor” Increase Competitive
attributes to all bidders Stress
partner for our vendors, to significantly improve service
levels, and keep prices on a market minimum. It is a • “Warm-up bid” to ensure common under- Fix Start Point for
clear, fair, and effective procedure for all parties. standing, define data set for new entrants, Automated Result
and fix start position Evaluation
For the first time, service expectations are defined in
detail. We have a regional standard specification that is Source: Knorr-Bremse
fully transparent. Communication about service level
contributions, questionnaire scores, and service factors is a little higher than the competition because the overall
between the lead buyer team and vendors is open and hon- cost of doing business with them is lower due to superior
est. That has improved the atmosphere for cooperation and service. Internally, the operations departments no longer
has reduced unpleasant discussions about service casual- blame our lead buyer teams for buying bad service to save
ties and penalties. Instead, there are more general discus- money.
sions about customer expectations and vendor capabilities. Last—and perhaps most important—this initiative is
More importantly, vendors have a motivation to reduce aligned with our efforts to strive for continuous improve-
the cost of their service deficiencies; they are proactively ments in our operations and to develop and improve the
working on improving their service factor scores in order capabilities of our vendors’ organizations. In this way, we
to raise their chances of winning business even if their bid and our freight forwarders are “pulling on the same rope.”
The feedback we receive from our internal operating
departments influences the service factor we apply
EXHIBIT 4
to logistics providers for the next round of e-bidding.
A Knorr-Bremse Ticker Auction Thus, the operating departments—and Knorr-Bremse
Auction Run Strategy as a shipper—have turned the traditional relation-
Start Target-oriented ship between shipper and logistics provider on its
• Purchaser setting start price and running time
Auction Process head: Instead of operating from a weak position, it has
• Simultaneous bid of standardized price Total Price Element
allowed us to gain leverage with our service providers. It
breakdown (price elements, margins, Transparency for Further may still be difficult to influence costs, but service defi-
rebates, etc.) Negotiation Arguments
ciencies can now be punished with fewer opportunities
• Purchaser determines bidding increments Drive the Auction to to win business. Ineffective—and unpleasant—penalty
and continuously falling target price thresholds Target Price Level
clauses are no longer necessary. Instead, we now have a
• Times for re-calculation are being Enable Price Reliability powerful tool that is fully transparent and accepted by
planned within the auction process for Safe Execution Later
all participants. •
• Bidders who don’t confirm are being Search for Best
excluded from the further auction Competitiveness
The author expresses his gratitude to George Yu and Maggie
• Auction is being repeated until no price Wu from the lead buyer team located in Suzhou/Jiangsu,
Identification of
threshold is being confirmed anymore or China for their substantial contributions to the development
Winner
a pre-defined number of bidders remains
of this program.
Source: Knorr-Bremse
scmr.com FOCUS ON LOGISTICS 43
NextGen supply chain:
We gonna rock down
to electric avenue?
The transportation industry is focused on
competition from the likes of Uber Eats,
DoorDash, Roadie and Zifty, but we should be
paying close attention to what’s occurring in
the electric vehicle sphere.
A
s vehicle manufacturers and investment firms and Volkswagen has vowed to produce one million electric
continue to pour money into new vehicle technol- vehicles by 2020.
ogy that supports green initiatives, the transition to Furthermore, predictions suggest electric vehicle sales will
electric vehicles across all areas of transportation continues its increase from 700,000 (2016 record) to 3 million in 2021, 5%
rapid expansion. This push, combined with advancements in of European light-duty auto sales, and will eventually make up
vehicle automation capabilities, proves once again that change 54% of global new car sales by 2040. As of August 2017, US
is imminent and should no longer exist as an oversight. And sales of fully electric vehicles are up 86% from 2016. Also by
while other transportation services such as parcel and food 2040, electric vehicles are supposed to make up 67% of the
delivery are faced with innovative and industry changing com- European market, 58% in the U.S., and 51% in China. Some
petition from “sharing communities” like Uber Eats, Door- analysts predict all new vehicle sales will be electric models
Dash, Roadie, Zifty and others, the transportation industry by as early as 2025 as interest levels, access, and affordability
should be paying very close attention to what’s occurring in continue to increase.
the electric vehicle sphere. Even more interesting, most predictions do not include
heavy duty vehicles sales such as buses and commercial
Electric vehicles sales continue to increase trucks, nor lower-duty such as motorbikes and low-speed
As most have probably heard by now, Volvo announced earlier “micro-cars.” Also, the technology continues to see a cost
this summer that it is scrapping vehicles that rely solely on the reduction with a simultaneous performance increase. For
internal combustion engine and producing five new models example, lithium-ion batteries have gone from $1000 per
that will have an electric component, either hybrid engines or kWh (2010) to $273 per kWh (2017) and are expected to
fully electric. As a result, Tesla gained some major competition be $73 per kWH by 2030. Furthermore, Tesla’s Gigafactory,
in the electric vehicle market, and it’s not just Volvo. Nissan the lithium-ion battery plant located in Nevada, is poised to
and Chevy already offer affordable electric vehicles, BMW double the world’s battery production and reduce battery pack
plans to unveil their all-electric 3-Series sedan later this fall, prices by an additional 30-50% in the coming years.
T
ransportation is transportation. Not much change Talk to some experts in the field and it’s clear that TMS is
there except for the talk about autonomous trucks, on the move to expand its portfolio.
right? Well, not exactly. Especially if you’re taking a Over at Chainalytics, vice president of the transporta-
look at the NextGen evolution of transportation management tion practice, Kevin Zweier, talks about how capabilities of
systems (TMS). TMS are expanding.
The software doesn’t manage the warehouse, pick orders or He goes so far as to say the expansion of TMS across all
do tactical or strategic planning in the supply chain today. modes is the dominant trend in the software today.
However, TMS does manage the transportation of This chart from Chainalytics shows five key functions core
goods, including shipment and rate management functions to the software today.
as well as load building and back hauling not to mention The other nine functions in the chart are accomplished by
carrier communication. an integration of TMS and complementary software solutions.
All important functions, but limited in scope for sure. At Now don’t look for TMS to run the warehouse or picking. But
least, that’s the way TMS has been. do look for it to be actively involved in the tactical and stra-