U. S.

Department
Memorandum
Of Transportation

Federal Highway Administration

WESTERN FEDERAL LANDS HIGHWAY DIVISION

610 EAST FIFTH STREET
VANCOUVER, WA 98661-3801

Date:
Subject: ACTION: Closeout of Cost Plus Fixed Fee:
Task Orders under IDIQ Contracts Reply to : HFL-17

From: A/E Contracts Coordinator Attn to:

/conversion/tmp/scratch/407462478.doc

To: COTR
Enclosed you will find the following blank hardcopy documents which are required to close out your project:

DEFINITIZATION MODIFICATION contact A/E Contracts section for a modification to definitize cost on the
Not to Exceed amount. A/E Contracts will prepare the SF30 for you to include in your documents to the firm.

ROUTE SLIP FOR SF-1034 A/E SERVICES to be filled out by COTR.

A master copy is available at I:\Public_Information\COTR\Closeout\Cost Plus\1034rt .doc
Copy this to your own file space for editing, leaving the master intact.

SF-1034 to be filled out by COTR and reviewed by A/E Firm.

This will be signed by the Contracting Officer.
Available on WFLNet at http://wflnet.wfl.fha.dot.gov/tools/eforms/forms/sf1034.pdf. If you have trouble using the
form, please contact the IT help desk (7600)

RELEASE OF CLAIMS (COST PLUS FIXED FEE) to be filled out by the COTR and signed by A/E Firm.
A master copy is available at I:\Public_Information\COTR\Closeout\Cost Plus\costplus.doc
Copy this to your own file space for editing, leaving the master intact

FINAL INDIRECT COSTS RATES AND COSTS (COST PLUS FIXED FEE) to be completed by COTR with
assistance from A/E Coordinator and signed by A/E Firm.
A master copy is available at I:\Public_Information\COTR\Closeout\Cost Plus\indirect.doc
Copy this to your own file space for editing, leaving the master intact

COVER LETTER TO FIRM (sending 1034; release of claims; final indirect costs;& definitization
modification)
A master copy is available at I:\Public_Information\COTR\Closeout\Cost Plus \cpfltr.doc
Copy this to your own file space for editing, leaving the master intact

COTR FINAL REPORT MEMO to be completed by COTR.

A master copy is available at I:\Public_Information\COTR\Closeout\Cost Plus\finrep.doc
Copy this to your own file space for editing, leaving the master intact.

PERFORMANCE EVALUATION FORM, ARCHITECT/ENGINEER

FORM SF1421to be completed by COTR.
Available on WFLNet at http://wflnet.wfl.fha.dot.gov/tools/eforms/forms/sf1421.pdf.

A Sample Close Out Package containing completed forms is enclosed as a guide. Your timely attention to task order
closeout is appreciated. Any questions may be directed to the A/E Contracts Coordinator .