Professional Documents
Culture Documents
T-23 Setting Guide (2016)
T-23 Setting Guide (2016)
Fingerprint Terminals
Your terminal is shipped with a Manager password registered; this is done for safety reasons.
So when trying to enter the Menu, it will ask “Manager Confirm Menu Login”
Avoid placing the terminal in direct sunshine or where it may be exposed to water.
Install near to a stable power supply and plug charger into power.
On the terminal the [OK] button is ‘Yes’, the [ESC] button is ‘No’.
Re-booting:
Once or twice a month you should “re-boot” the T-23 terminal. This is simply switching the terminal off
with the switch underneath and then on again. No data will be lost when the terminal is off.
NB. Try to have at least two Managers registered. This is important, if one person is no longer
available, a second needs to have access to the menu function.
The terminal will display [MANAGER CONFIRM], you will need to use the user number (22222 [OK])
and password (19578 [OK]) to access the Menu.
Menu screen opens
Highlight “Register User”, press [OK],
Highlight “Manager”, press [OK],
Highlight “New Register”, press [OK],
Highlight “Reg Finger? Press [OK],
ID, select any number, and ensure this is not a number that a staff member will use. Press [OK],
The terminal now asks you to ‘Press Finger #1’,
“Number”- 0
Press Finger
First
This is to register a second or third finger on the same ID. Three is the maximum number of fingers
on one ID number. Each person should have at least two fingers registered.
Press [OK].
Register a different finger to the first in the same manner as the first.
When you are done, press [ESC] until you are out of the menu screens.
Now if you press [MENU], it will ask “Manager Confirm?”
You can now place a registered finger to gain access to the menu screen.
A manager can also clock with the same finger/s as used to access the menu.
Registering Users:
Make a list of all staff members that will be ‘clocking’ on the system. If you do not use
staff numbers, please assign everyone a number now. As the staff members are
enrolled, tick off on the list.
Remember the number given to an employee will be same as the number that will be used in the
software later.
There is no need to have communication between the terminal and the pc that the software will be
installed on. Data can be downloaded via flash drive.
Please use the software on the USB flash drive. If there is more than one version, please check with
us for which version would be best for your requirements. It is difficult to change versions later.
Once you have completed the setting up of the software, we strongly recommend that you make a
back-up to an external device (see “Creating a System Back-up”). Back-ups should be made
frequently.
Double click on the icon, Fingerprint-STG, then the following screen will appear:
After installation, there is an icon “ ” shortcut on the desktop, double click the icon, and then
it will appear the following window:
There are three operations you can do on this window, including: Add, Modify, Delete.
For example: If modify company name, you can click company, then input the new company name on “Company Name”
column, then click “Modify” on the right to finish this operation (see the following picture).
Function: Set a department under a company, or set a lower department under a certain department.
Operation: Select a company or department name that needs to append lower department, click ‘Append’, it will appear a
dialogue box ‘Please input department name’, then input dept name in it, click ‘OK’ to finish the operation.
(See picture below)
Note: The department maximum level is with 4 levels, and the total departments must not be more than 99.
Modifying a Department:
Function: modify the department that needed.
Operation: Select department that need to modify, click ‘Modify’, it will appear a dialogue box for you to input new name,
then input the new name of the department, and click ‘OK’ to finish the operation.(see picture below)
Click here
Note: If there is staff in the department, then the department can’t be deleted, so in this situation, firstly you need to
remove or delete this staff from the Department, please consult details on ‘Staff Management’.
In the next screen, you can add new fields for staff information. Up to 20 fields can be added. With the first three fields, if
they are ticked, this information will be added to the Attendance Reports.
Click here
Add:
Function: it is used for adding new staff and his information
Click here
Modify:
Function: Move staff to some a certain department; or change staff information (name).
Operation: firstly select the staff that needed to modify, and then click ‘Modify’ item (see picture
below).
First select
the staff
Then click
here
Here you can modify some basic information, and make department redeployment, after modification,
then click “Save”.
For example: If you move Rose Yang from department “Group 2” to department “Group 1” you can
operate as the following procedures:
Click here
And then click the department that you want to remove, then click Save, you can see we removed
Lancy from HR department to Finance Department.
From above picture, we have removed “Rose Yang” from ‘Group 2” to “Group 1”.
Delete:
Function: Delete the staff that is dismissed or left
Operation: first select the staff, and then click the “delete” item
(Please note, once a staff member has been deleted in the software, no data for that person
will appear in the software. Their fingerprint and number will still be in the terminal)
Search staff:
Function: you can check the information of a certain staff by inputting his name or ID number.
Operation: click this item, then it will appear a dialogue box for you to input the staff name or ID
number. Click “OK”, it will show the staff information you are searching for.
Click
here
Note: For example, you want to search for NO.6, it will find out all the staff numbers containing the
number ‘6’.
Note:
1. Please don’t open the files when you import the staff information, and it import less than 1000
rows at one time.
2. All the parameters and departments must be set before import.
3. It can’t import repeated staff NO.
4. The ID number must be figure
5. The definition of the imported information must be the same as that in the staff information
definition.
Function: you can print all the staff information with this item.
Click it then it will come to the following interface, it is a print preview, here you can set the format for
printing
Note: It can be printed when the computer connects with the printer correctly, as shown in the above
chart.
After setting format, then you can print it.
Click
here
Setting of Shifts:
If you are going to have a flexible shift, then you can skip this step.
Or if your staff will need to clock IN&OUT many times per day, skip this.
Shift Maintenance
Each Timetable must be allocated to a Shift before it can be put into effect.
It is possible to have up to three Timetables in one Shift. This may be needed if staff are to clock for
teas and lunch. Then the day would be separated into three Timetables.
The system can perform simple shift recognition, (Automatic one timetable). In this way, staff can be
allocated to a day and night timetable. Start and end times cannot overlap.
Select
Timetable
Select the right timetable for the existed timetable and click “Save”.
Modify:
You can modify an existed shift by this item
Delete:
You can delete an existed shift directly by this item
Skip this if you have created a Timetable and are not using a flexible shift.
For a Flexible Shift Operating 24 Hours or if it is necessary for staff to clock IN/OUT many
times per day:
This means that staff can work at any time during a 24 hour period but must still work the hours
required. There are 4 different Function Keys options.
1, 2 and 3, the number of hours per shifts can be defined. Each of these would be different (if
needed). Staff can be allocated to different Keys for different days of the week.
480 minutes (8 hours) is the default. If the work hours are less than this, the report will show the
person is “Short” for the day. If the work hours are more, the extra will go into overtime for the day.
Number 4, Free Function Keys, not requirement is made for work hours. Staff will get the hours
worked and not be short or have overtime.
Setting a Schedule:
This step if very important. If staff are not assigned to a Schedule, the system
does not know what to do with their clockings.
This must be done with any new staff that are added to the system.
Append:
Function: Add certain staff or department to a certain schedule
Operation: Click “Schedule” to enter the menu, (system default all the staff), select the staff that need
to schedule, then select date (you can set the date to be until the end of the current year, but not
further), then click “Append” (see picture below).
Note: If modify shift for few staffs or one staff, you can click ‘Search/Modify”, refer to the following
window, click downwards arrowhead to adjust shift parameters.
In “Cycle”, there are two options: Week and Day, so user can select according to the different
instances.
Week: make shift by this cycle for every week
Day: make shift by this cycle for every day, and the maximum number can’t exceed 31 days.
Take “Week” for example, such as following steps:
You can also use this function to see what shifts staff have been assigned to.
In the screen that appears, you can change the assigned shifts and close.
Click here
Select staff that needs to query, you can see all registered records from beginning and end date.
Then click “Search TA log”, you will see some relative information.
And there staff attendance log can be exported to text or exported to Excel or printed according to
your needs.
Attendance Stat Report
Function: it is an attendance statistic reports, through it you can see all attendance information with
combination of staff schedule. See picture below
This is all attendance data stat results, including attendance setting, shift schedule, exception, as long
as these tree items deal with correctly, then you can get the correct attendance stat report.
Select date and staff, then click ‘Search”, you can see ‘Attendance log”, “Absent”, “Business/Leave”,
every day attendance report and attendance stat report.
Results: Software will count staff on duty time to deal with attendance instance according to the
setup shift and shift segment.
2. We will set 03-10-2007, on duty 09:00, off duty 17:00 (please see shift set for shift details),
must sign in as example, if staff didn’t identify his fingerprint correctly on duty, such as following
windows:
Results: This staff hasn’t any records for his working time on a day, because the software can’t get
his off duty time.
4. We will set 04-10-2007,04-10-2007,on duty time 9:00,off duty time17:00(please see shift
set for shift details, must sign in as example, if staff late on duty or leave early off duty, system will
count the time so as to take relevant action, such as following windows:
Results: As long as late for work, or leave early, system can record staff attendance instance
correctly.
Name of Leave:
Holiday List.
Click
here
This menu is used to add the attendance records if someone forgot to check the attendance, for
example, Linda forgot to check attendance when off duty, so we can add this record for her, please
select Linda, then select the date, time and status, and click Append to add it, such as following
window.
USB Download:
(We recommend that for the first week or two, download frequently. This will give
you an opportunity to see how your staff are using the system before payday
comes around.)
At the Terminal:
Insert your USB Flash Drive into the USB slot underneath the terminal.
Enter into the Menu function, the terminal will Ask “USB Download?”, press ‘OK’, scroll down to
“2. All G-Log” press ‘OK’,
It will display “Working”, then “Downloaded OK”.
Remove your USB Device from the terminal and take it to the pc.
Upload/Download Data
Click “Upload/Download Data” to enter into the following interface:
You can now check your clockings in the Reports (Attendance Log or Attendance Stat).
Below is the setting for Windows 7. Other versions may appear differently.
Click “System”, Backup Database and choose where to back up to and “Save”.
NB, only do this after a successful record download. This operation permanently deletes all
records. We also recommend you make a system back-up of the software before performing
this action.
On the terminal press [MENU] Menu screen opens
Highlight “Data Proc”, press [OK],
Scroll down to “Delete All Rec”, press [OK],
And [OK] to confirm.
Staff are clocking, but sometimes the clocking are not in the Attendance Log.
If you are using the “KEYS” function, staff press the IN and OUT buttons, staff may be clocking incorrectly. Look at the
Attendance Log Report. This shows all clockings. Pay attention to the “Mode” column. This should be In and Out for
each day, in order.
If you have created timetables & shifts, staff may be clocking outside of the allowed times. Check their clockings in the
Attendance Log Report and then have a look that the timetable.
Everything is set up correctly in the software and staff have been clocking, but there is nothing in the Attendance Stat or
Log Reports.
Make sure you have not missed a step with collecting data from the terminal.
If an employee leaves, can I delete him and register a new employee with the same number.
We would advise against this. The terminal and software store the old clockings. So the old employees clockings will
now belong to the new employee. This can get confusing. It is better to allocate an new employee with a new number.