Product Name

Instructions

Vendor /
Volumes

Manufacturer

Quantity

Location

MSDS Available

Issue Date
(DD/MM/YYYY)

Hazardous
Substance

Dangerous Good

Dangerous
Goods Class
MSDS Information

Description
[Insert Workplace Name]- Chemical Register

Packing group

Subsidiary
Risk(s)

Consequence

Likelihood

Risk Rating

Safe Work Procedure

(SWP) Requirement
Comments/SWP
 Chemical
Instructions
Register Total Volumes of Dange

Dangerous Goods Class Packing Group Total Quantity

2.1 - Flammable Gas - 0
2.2 - Non-Flammable Non-Toxic Gas - 0
2.3 - Toxic Gas - 0
3 - Flammable Liquids I 0
II 0
III 0
4.1 - Flammable Solid I 0
II 0
III 0
4.2 - Spontaneously Combustible I 0
II 0
III 0
4.3 - Dangerous When Wet I 0
II 0
III 0
5.1 - Oxidising Agent I 0
II 0
III 0
5.2 - Organic Peroxide I 0
II 0
III 0
6.1 - Toxic I 0
II 0
III 0
8 - Corrosive I 0
II 0
III 0
9 - Miscellaneous II 0
III 0
Total Mixed Classes of Dangerous Goods - 0
Volumes of Dangerous Goods

Placarding Manifest Fire Protection

Required? Required? Quantity?
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
No No No
 Chemical
Register Volumes
Instructions Introduction
Entering Chemical Details
Entering MSDS Details
Entering Quantity and Location
Risk Assessment and Additional Information
Total Quantities of Dangerous Goods
Changing View and Setting the Print Area
Using the Auto filter
Protected Areas of the Register
Example Chemical Types
Chemical Register Ins
The Workplace Manager and/or Manageme
hazardous substances stored or handled in
Safety Data Sheets are obtained.
The Chemical Register is to be kept up-to-d
workplace. The Workplace Manager and/o
current MSDS (issued within 5 years) from
substances stored and used in the workplac
As a minimum, a hard copy of the register a
known to employees.
Where a MSDS has not been provided by th
alternatively from Chemwatch (a link to Che
Department's Health, Safety and WorkSafe
Register Instructions

r and/or Management OHS Nominee are to ensure that all dangerous goods and
stored or handled in the workplace are entered into a Chemical Register and Material
obtained.

s to be kept up-to-date and reviewed when new chemicals are introduced into the
ace Manager and/or Management OHS Nominee must maintain a hard copy collection of
within 5 years) from the manufacturer or supplier of all dangerous goods and hazardous
used in the workplace.

opy of the register along with the appropriate MSDS are to be kept in a central location

been provided by the supplier of the product, one may be obtained from the supplier or
watch (a link to Chemwatch can be found at the bottom of the home page of the
afety and WorkSafe website).
 ods and
and Material

d into the
opy collection of
nd hazardous

entral location

the supplier or
e of the
 Chemical
Register Volumes Chemical Register Ins
Instructions Introduction Entering Chemical Details

Enter the product name and the vendor/manufactu

Entering Chemical Details Wipe Citrus Fresh' instead of 'Spray and Wipe', this

Entering MSDS Details

Entering Quantity and Location

Risk Assessment and Additional Information

Total Quantities of Dangerous Goods

Enter chemical name here (it may be
beneficial to include the fragrance or
colour of the chemical also).
Changing View and Setting the Print Area

Using the Auto filter

Protected Areas of the Register

Example Chemical Types

Register Instructions

the vendor/manufacturer. It may also be useful to include specific details of the product e.g. 'Ajax Spray and
of 'Spray and Wipe', this will help you locate the MSDS.

Enter the vendor or manufacturer here.

uct e.g. 'Ajax Spray and

he vendor or manufacturer here.

 Chemical
Register Volumes Chemical Register Ins
Instructions Introduction Entering MSDS Details

You need to review a MSDS for each chemical tha

Entering Chemical Details will aid you in determining whether the chemical is
appropriate in order to manage the storage, use an

Entering MSDS Details

Entering Quantity and Location

Risk Assessment and Additional Information

Total Quantities of Dangerous Goods Choose whether the substance is a dangerous good and/or a
hazardous substance here from the drop down tab (circled in
red).

Changing View and Setting the Print Area

Using the Autofilter

Protected Areas of the Register

Example Chemical Types

These areas will tell you whether a current MSDS is available at

the workplace. If the date is highlighted in:
RED - MSDS is >5 years old
ORANGE- MSDS is >4 years old
GREEN-MSDS is 4 years old.
All dangerous goods will have a Dangerous Goods Class
which can be chosen here from the drop down tab.

Once a Dangerous Goods Class is entered, the type of

chemical class will be displayed automatically here.

Some dangerous goods also have a Packaging Group

and a Subsidiary Risk which can be chosen here from
the drop down tab.
Register Instructions

for each chemical that is being stored and/or used in the workplace or is being purchased for the first time. This
hether the chemical is a hazardous substance and/or dangerous good and what control measures may be
age the storage, use and disposal risks of the chemical.

gerous good and/or a

p down tab (circled in

nt MSDS is available at
n:

Based on the MSDS, a chemical that is classified as a hazardous

substance and not a dangerous good does not require entry into the
cells requiring dangerous goods classification information. On
choosing 'No' these areas will be automatically shaded out.
ous Goods Class
p down tab.

d, the type of
tically here.

aging Group
en here from
ased for the first time. This
rol measures may be

hazardous
re entry into the
ation. On
ed out.
 Chemical
Register Volumes
Instructions Introduction
Entering Chemical Details
Entering MSDS Details
Entering Quantity and Location
Risk Assessment and Additional Information
Total Quantities of Dangerous Goods
Changing View and Setting the Print Area
Using the Autofilter
Protected Areas of the Register
Example Chemical Types
Chemical Register Ins
Entering Quantity and Location
The quantity refers to the amount of the chemical that is pre
the location listed. When entering the quantities do not estim
remaining volume, enter the quantity that is listed on the la
bottle, packet, etc. as if they are full.
Enter all quantities in litres or kilograms using only numbers
decimal places). If the chemical is a dangerous good the quan
entered will be automatically updated in the 'Total Dangerou
Quantities Table', embedded in the Volumes Tab of the Chem
Register.
Refer to 'Total Quantities of Dangerous Goods' section of the
instructions for further instructions.
Record the storage location of the chemical here.
You can use the Autofilter tab (circled in red) to select an ind
location in the workplace so as to display the chemicals store
particular location.
Refer to the 'Using the Autofilter' section of these instruction
more information.
Register Instructions

of the chemical that is present in

g the quantities do not estimate the
ntity that is listed on the label of the
ull.
grams using only numbers (to two
a dangerous good the quantity
dated in the 'Total Dangerous Goods
e Volumes Tab of the Chemical

erous Goods' section of these

ns.

chemical here.
cled in red) to select an individual
display the chemicals stored in that

section of these instructions for

 Chemical
Register Volumes Chemical Register Instructions
Instructions Introduction Risk Assessment and Additional Information

Dangerous goods and/or hazardous substances are to be assessed to determine the level of risk associated with the storing and
Entering Chemical Details usage of these chemicals on site. The level of risk can be assessed as per the directions below and in reference to Section 6.5.3 of
the OHS Risk Management Procedure.

Entering MSDS Details

Likelihood
Evaluate the likelihood of an
Entering Quantity and Location incident occurring
associated with the use
and/or storage of the
dangerous good and/or
Risk Assessment and Additional Information hazardous substance in the
workplace.

Total Quantities of Dangerous Goods

Changing View and Setting the Print Area

Using the Auto filter

Protected Areas of the Register

Evaluate the consequence of the
injury associated with the use
Consequence and/or storage of the dangerous
Example Chemical Types good and/or hazardous
substance in the workplace.
Reference to the MSDS can be
made for details of potential
injuries in the use of the
dangerous good and/or
hazardous substance.

Risk Matrix
 Key
Based on the level of risk (which is
automatically determined by finding the
intersection between the chosen likelihood
and consequence) a SWP is required if the
level of risk is identified to be high or
extreme.

Based on the assessment of the chemical, a SWP may be required.

These cells will tell you if:
- A SWP is required;
- SWP may be required as determined on a case by case basis; or
- SWP not required.

Enter any supplementary information here such as:

- Specific SWP developed
- Other specific controls (either implemented or yet to be
implemented)
- Local policies
- Location of resources e.g. server path
Enter any supplementary information here such as:
- Specific SWP developed
- Other specific controls (either implemented or yet to be
implemented)
- Local policies
- Location of resources e.g. server path
- Ordering/product codes of chemicals
- Information about MSDS availability
- Any other notes/comments
 Chemical
Register Volumes Chemical Register Ins
Instructions Introduction Total Quantities

Based on quantities of dangerous goods entered in

Entering Chemical Details whether you need specific legislated controls in the
fire protection measures, you can contact the OHS

Entering MSDS Details

Entering Quantity and Location

Risk Assessment and Additional Information

Total Quantities of Dangerous Goods

Changing View and Setting the Print Area

Using the Autofilter

Protected Areas of the Register

Example Chemical Types

Register Instructions

erous goods entered in the Chemical Register a total quantity summary will automatically highlight
egislated controls in the workplace. Should this table indicate that you require placarding, a manifest or
u can contact the OHS Advisory Service on 1300 074 715 for further information.

This page will tally the total amount of

each class of dangerous good present
the Chemical Register and respresents
the total amount of dangerous goods
stored in the workplace.

This example is showing 503 L and/or

of flammable gasses. This amount is
enough that the workplace has exceed
the threshold amount at which
placarding is required (hence the area
red).

Should this table (located in the

'Volumes' tab on the home page) indic
that you require placarding, a manifes
or fire protection measures, you can
contact the OHS Advisory Service on
1300 074 715 for further information.
cally highlight
ng, a manifest or

page will tally the total amount of

class of dangerous good present in
hemical Register and respresents
otal amount of dangerous goods
d in the workplace.

example is showing 503 L and/or kg

mmable gasses. This amount is
gh that the workplace has exceeded
hreshold amount at which
rding is required (hence the area in

d this table (located in the

mes' tab on the home page) indicate
ou require placarding, a manifest,
e protection measures, you can
ct the OHS Advisory Service on
074 715 for further information.
 Chemical
Register Volumes
Instructions Introduction
Entering Chemical Details
Entering MSDS Details
Entering Quantity and Location
Risk Assessment and Additional Information
Total Quantities of Dangerous Goods
Changing View and Setting the Print Area
Using the Auto filter
Protected Areas of the Register
Example Chemical Types
Chemical Register Ins
Changing View and Setting the Print Area
You can change the way that you view the worksheet.
Often the best way to work on the sheet is in
'Normal' view but you may need 'Page Break View' to
determine what it will look like when printing.
This can be done by selecting the 'View' tab .
Once you select the 'View' tab, you can switch
between views here.
In 'Page Break Preview
you have entered all a
chemicals into the Ch
Register, you can mov
blue line to set the pr
If the Register stretch
more that one page, a
blue line will represen
page breaks.
In 'Page Break Preview
you have entered all a
chemicals into the Ch
Register, you can mov
blue line to set the pr
If the Register stretch
more that one page, a
blue line will represen
page breaks.
Register Instructions

g the Print Area

he worksheet.
is in
reak View' to
nting.
tab .

witch

In 'Page Break Preview', once

you have entered all applicable
chemicals into the Chemical
Register, you can move this
blue line to set the print area.
If the Register stretches over
more that one page, a dashed
blue line will represent the
page breaks.
In 'Page Break Preview', once
you have entered all applicable
chemicals into the Chemical
Register, you can move this
blue line to set the print area.
If the Register stretches over
more that one page, a dashed
blue line will represent the
page breaks.
 Chemical
Register Volumes Chemical Register Ins
Instructions Introduction Using the Auto filter

Entering Chemical Details

Entering MSDS Details

Entering Quantity and Location

Risk Assessment and Additional Information

Total Quantities of Dangerous Goods

Changing View and Setting the Print Area

These tabs allow you to filter the information entered into the R
view only those chemicals that you are interested in at the time
Using the Auto filter goods or only the chemicals in the cleaners cupboard. Rememb
to as many of the columns you want.

Protected Areas of the Register

Once you select a filter arrow, a drop down box will appe
any or all of the categories of information entered into th
Example Chemical Types you have entered somewhere in that column will be ava
Register Instructions

ormation entered into the Register. This lets you

re interested in at the time e.g. only dangerous
eaners cupboard. Remember, you can apply filters

, a drop down box will appear. You will be able to select

information entered into that column. Only items that
e in that column will be available for filtering.
The following visual change will be apparent if you have
filtered the data:
there will be some rows missing and the row numbers will
be in blue.
The filter drop down arrow will change to look like this.

You can remove filtering by selecting

either of the following from the drop
down menu of columns that are filtered:
Clear filter; or
Select all.
 Chemical
Register Volumes Chemical Register Ins
Instructions Introduction Protected Areas of the Register

These shaded areas of the Register contain

Entering Chemical Details formulas that automatically populate based on
other information you supply.

Entering MSDS Details

Entering Quantity and Location

Risk Assessment and Additional Information

Total Quantities of Dangerous Goods

Changing View and Setting the Print Area

Using the Auto filter

Protected Areas of the Register

Example Chemical Types

To ensure that the formulas in the above columns are not inad
delete a row or sort the data, you will have to unprotect the sh
It is recommended that you do not insert new rows as the req
Once you have fin
This can be done
Register Instructions

gister

ontain
based on

above columns are not inadvertently deleted, the worksheet has been 'Protected'. If you would like
will have to unprotect the sheet by selecting the 'Review' tab and clicking 'Unprotect Sheet'.
insert new rows as the required formulas will not be present in the new row.
 If a row has to be inserted
you should do it by
copying a blank row and
inserting it in the desired
location.
You do this by highlighting
a blank row, right clicking
on it and selecting 'Copy'.
You then right click where
you want the new row to
go and click 'Insert Copied
Cells'.

Once you have finished deleting a row , sorting the data or inserting a row, you should protect the sheet again.
This can be done by clicking 'Protect Sheet' (in the 'Review' tab) and selecting 'OK' in the pop-up window.
ct the sheet again.
-up window.
 Chemical
Register Volumes Chemical Register Instructions
Instructions Introduction Example Chemical Types

Entering Chemical Details The following is a list of chemicals you may have in your workplace, it is designed to be used as a guide only
and does not represent all available chemicals or chemicals suggested by DEECD.

Entering MSDS Details

Entering Quantity and Location

Risk Assessment and Additional Information

Total Quantities of Dangerous Goods

Changing View and Setting the Print Area

Using the Autofilter

Protected Areas of the Register

Example Chemical Types

The following is an example Chemical Register showing multiple chemical types. It demostrates scenarios that
you may encounter when developing a Chemical Register for your workplace.