Using this workbook

workbook.

This workbook incorporates three spreadsheets to assist you with developing your action plan for
implementing the BPCLE Framework:
(1) Action plan – goals
(2) Action plan – detail
(3) Action plan – calendar view

The starting point for developing your action plan is the set of suggested goals and tasks, generated by
BPCLEtool based on your ratings of the items in the six maps of the tool. You can download the list of
suggested goals and tasks as CSV files that can easily be opened using Microsfot Excel. In that format, you
can easily copy goals and task from the BPCLEtool report file into this action plan template.

The purpose of this action plan is to map out in greater detail what tasks will need to be completed to
produce the desired outcomes.
(1) Action plan – goals
Use this spreadsheet to list the main goals BPCLEtool has suggested in respect of each element of the
BPCLE Framework. Simply copy each suggested goal and its priority ranking from the CSV file you
downloaded from BPCLEtool into the relevant columns of the table. To find out which element(s) the
suggested goals are associated with, click on the "Find Out Why" button in the "Suggested Action Plan"
report in BPCLEtool.
Some goals may be relevant to all (or more than one) of the Framework elements and these may be listed
at the top of the table in this spreadsheet.

Add or delete rows under each BPCLE Framework element as you require.

Remember: the action plan goals suggested by BPCLEtool are just that – suggestions. You can amend
them, ignore them, or create your own goals as you wish. These suggestions are just ideas to get you
started on the process, showing where BPCLEtool detected you have problems and helping you to frame
your goals in appropriate language.
(2) Action plan – detail
Use this spreadsheet to identify the tasks your health service will need to complete over the suggested
implementation timeframe of 12–18 months (until the end of 2015). This spreadsheet also allows you to
determine how much time a task will require for completion and which staff resources will work on the
task.
NOTE: This spreadsheet has cells shaded in green and red. You are able to enter information into any cells
in the spreadsheet, but the red shaded cells contain formulae that automatically calculate values
based on information you enter into certain green shaded cells. It is recommended you do NOT
enter values directly into the red shaded cells, unless you wish to overwrite the automatically
calculated values.

Start by copying the following information from the "Action plan - goals" spreadsheet for each goal in turn:
(i) The BPCLE Framework element title
(ii) The "title" of the goal

For each goal identify the main (or "headline") tasks required to achieve the desired outcome. You can use
the tasks suggested by BPCLEtool, or you can nominate your own tasks based on the particular
circumstances of your organisation. Type the name of each task into a separate row in Column C.
You can choose the appropriate level of detail for your task list, but as a guiding principle, tasks should
reflect the sub-divisions on your timeline, which are days and weeks in this case (not minutes and hours).

Page 1
When you have listed all the relevant tasks for a given goal work your way through each task in turn, by
entering:
(i) Notional start date [Column D].
(ii) The likely effort required, in person days [Column E].
(iii) The amount of staff time likely to be available to work on the task, in FTE [Column F]. Note that 1.0
FTE is the starting position for each task, but this should be changed to reflect your circumstances. For
example, if four staff are each available half-a-day per week (= 0.1 FTE each) to work on a task, this will
give a total of 0.4 FTE available for that task.
Note: You may enter the start date in Column D in any format you would like (e.g. 20 July 2014, 20/7/14,
20-07-14, etc), but it will appear in the format YYYY/MM/DD in the cell. This allows the function in Column
H to calculate the finish date properly. If you don't enter a year in your date, the program will assume you
mean 2014.
Once you have entered values into Columns D–F for a given task, you will note that the Elapsed time
(work days) [Column G], Finish date [Column H] and total elapsed days [Column I] – which are the red
shaded cells – calculate automatically.
Note that public holidays have been factored into the calculation of the finish date.

Once you have a finish date calculated for a task, you will be in a position to assign start dates for other
tasks that may be dependent on that task. This is why it is recommended that you complete the
entry for one task at a time.

For each task, it is also recommended that you identify one person who takes overall responsibility for the
task [Column J] and other personnel that will be involved [Column K]. The second-last column [Column L]
allows you to identify the outputs you expect to result from the task, once completed. The final coloumn
[Column M] is a place to record any notes relating to that task.

Depending on the circumstances of your health service, you may decide to complete the columns relating
to personnel [Columns J and K] before you complete the columns relating to start date and FTE [Columns
D and F]. That is, if a particular task must be completed by particular individuals, the start date and FTE
may be dependent on those individuals' availability. In this case, you would identify the staff first and then
complete the other details for that task. On the other hand, if a particular task must be completed in a
particular timeframe, you would complete Columns D–F first. This may influence which staff are identified
to be involved (depending on their availability), or may necessitate review of workload for identified staff
to allow them to contribute in the required timeframe.

Note that three tasks are already entered into the task list, namely:
(i) Commence implementation – notionally set for 15 Feb 2012.
(ii) Review in-house resources – which is the first task against the objective used as an example on the
Action plan – objectives spreadsheet (notionally set to commence on 5 March 2012).
(iii) Completion of activities (at the bottom of the table) – notionally set for 30 June 2013.

You may change the details for all of these entries, as appropriate for your health service.

You may add additional rows to the table as you require, but it is recommended that you add
those rows ABOVE the final task of the table (Completion of activities), to ensure the new tasks
are included in the calendar view of your action plan.
This spreadsheet provides a diagrammatic representation of your action plan against an 18-month
calendar.

Note that the task name you enter in Column C on the Action plan – detail spreadsheet appears on the
vertical axis of the chart (so it is advisable to keep the task names short!).

You can change the implementation window to more or less than the suggested 18 months, just by
changing the start date [Column D] for the final task (Completion of activities) in the table on the Action
plan – detail spreadsheet.

Page 2
 000000

BPCLE Framework Implementation – Goals

[Health service name]

Enter goals from the list suggested by BPCLEtool under the relevant framework element. If a goal applies to more than
one element, you can either add it to the top section of the table, or you can list the goal under each relevant element.

An example of a goal suggested by BPCLEtool is already entered in the table (in red), to illustrate how to enter the
information.

Don't enter any information in the cells in the table that are shaded grey.

Element Goal
Priority
No. Title No. Title
All n/a

The organisation has an evidence based clinical

1 An organisational culture that values learning 2 learning environment and delivers evidence based High
clinical care

2 Best practice clinical practice

3 A positive learning environment

Page 3
 000000

An effective health service-education provider

4
relationship

5 Effective communication processes

6 Appropriate resources and facilities

Page 4
 000000

BPCLE Framework Implementation – Action Plan Detail

[Health service name]

Begin by copying goals – one at a time – from the "Action plan – goals" spreadsheet. Paste each goal into Column B. Then enter tasks into Co
the list suggested by BPCLEtool or develop your own list of tasks for each goal. Enter one task per row. Enter all the tasks for each goal before
another goal from the "Action plan – goals" spreadsheet.

When you have added all the tasks for each goal, begin entering information into Columns D, E and F. Columns G, H and I will automatically b
you.

An example of two tasks suggested by BPCLEtool for this goal is already entered in the table (in red), to illustrate how to enter the information
delete the example or paste other text in its place.

IMPORTANT: DO NOT DELETE the "Commence implementation" and "Completion of activities" tasks from the table.
Person
BPCLE Framework days FTE
element Goal Task list Start date required available
Commence implementation 2014/07/01 1 1.0

1 An organisational
The organisation has an evidence based clinical learning
culture that values environment and delivers evidence based clinical care Audit evidence review processes 2014/07/01 10 0.1
learning

Survey clinical staff about their

understanding of evidence and how 2014/07/30 3 0.1
to obtain it

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Page 5
 000000

B. Then enter tasks into Column C from

e tasks for each goal before you copy

H and I will automatically be filled in for

ow to enter the information. You can

m the table.

Elapsed time Finish total Responsible staff

elapsed
(work days) date days member Other personnel involved Expected outputs
1 02-Jul-14 1

100 19-Nov-14 141

30 10-Sep-14 42

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

Page 6
 000000

Notes

Page 7
 000000

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Page 8
 000000

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

Page 9
 000000

Page 10
 000000

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Enter task here 1.0

Completion of activities 2015/12/29 1 1.0

Page 11
 000000

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

0 30-Dec-99 0

1 30-Dec-15 1

Page 12
 000000

Page 13
 000000

BPCLE Framework Implementa

Commence implementation

Audit evidence review processes

Survey clinical staff about their understanding of evidence and how to obtain it

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Date
Completion of activities
(fortnightly incremen
41821

41835

41849

41863

41877

41891

41905

41919

41933

41947

41961

41975

41989

42003

42017

42031

Page 14
 000000

Public holidays 2014 – 2015

2014/01/27 Australia Day
2014/03/10 Labour Day
2014/04/18 Good Friday
2014/04/21 Easter Monday
2014/04/25 ANZAC Day
2014/06/09 Queen's Birthday
2014/11/04 Melbourne Cup Day
2014/12/25 Christmas Day
2014/12/26 Boxing Day
2015/01/01 New Year's Day
2015/01/26 Australia Day (day in lieu)
2015/03/09 Labour Day
2015/04/03 Good Friday
2015/04/06 Easter Monday
2015/04/25 ANZAC Day
2015/06/08 Queen's Birthday
2015/11/03 Melbourne Cup Day
2015/12/25 Christmas Day
2015/12/28 Boxing Day

Page 15
 41989

42003

Date
42017

42031

ghtly increments)
42045

42059

42073

42087

42101
Implementation – Action Plan

42115

42129

42143

42157

42171

42185

42199

Page 16
42213

42227

42241

42255

42269

42283

42297

42311

42325

42339

42353

42367
000000