Republika ng Pilipinas ye see AGAWARAN NG EDUKASYON S i Rehiyon X! ° . Sangay ng Lungsod ng Dabaw Ie Lungsod ng Dabaw ora?” cones TeL Nos. 226s2ra/zxeon0o/22ea224/2274725 221-0088/222-1672/225-8587/228-0854/225-3600 wer ape davactty pt Division Memorandum No. GOL 5.2016 To: Education Program Supervisors Public Schools District Supervisors Secondary Cluster Heads School Heads/Principals Teaching and Non-teaching Personne! SUBJECT: _—_-Prompt Submission of Daily Time Record (OTR) and Attachments for the Monthly Pay-out of Teaching and Non-teaching Personnel ea 5 D4 MAY 2016 In order to facilitate the prompt submission of the Form 48 (OTR), all PSDSs and School Heads are directed to follow the attached Flow Chart of Activities on the checking of the said form with its attachments. Deadline for submission of DTR from the District Office/Secondary Schools to this Office is every 5% of the following month. For strict compliance. i. MARIA INES C. ASUNCION, CESO Vj Schools Divi nck Ae stated Freasytan/os.20-16PROMPT SUBMISSION OF DAILY WITH ITS ATTACHMENTS FOR THE MONTHLY| ‘TEACHING PERSONNEL OF DAVA\ ‘TIME RECORD (DTR) 'PAY-OUT OF TEACHING AND NON- (0 CITY DIVISON COMPLETE ATTACHMENTS AND SALARY ON TIME - (CAST) of Davao City Division number of Teaching and Non-Teaching Personnel. | month, salary is given. However, it is discovered thal facilitates a monthly pay-out to a is expected that every 20 of the actual attachments for the current month’s salary is of two months ago, which also servef as the basis of the current month's deductions. Ideally, the attachment/s for the current mor nt month. The work backlog has caused confusion on ‘ Teaching and Non-teaching Personnel, 6,266 are experi ‘The two- month delay of documents for salary| of DTR and its attachments. Attachments are also inct requirements. POLICY STATEMENT The Department of Education, Schools Divisiot ’s pay-out is based on the previous part of the teachers. Out of 8,796 ncing this. processing is due to late submission mplete and non-conformant to the Office of Davao City has the legal esponsibility to provide an on-date monthly pay-put to Teaching and Non-Teaching Personnel based on the previous month’s DTR and atta} This Office seeks to implement continuous i best steps to update process of submission of DTR an its attachments or the CAST - Complete Attachments al The Department intends to follow the timeline 1. On time submi School to the District Office 2. District Office to the Division Office ‘On time submission (every 10*) of the mont to the Regional Office X! chments. the completeness and conformity of id Salary on Time, ec initiatives to establish the 9 submission to achieve the goal: In (every 3° of the month) of attachments of DTR from the ‘On time submission (every 5! of the month) of attachments of DTR from the th) of Form 7 from the Division OfficeNote on Holidays/Weekends In case deadline falls on weekends or holidays, all deadlines shall be adjusted to coincide with the last working day prior to the weekend POLICY IMPLEMENTATION The DepEd, Division of Davao City will establish practices to hasten the prompt submission of DTR and precise attachments: SCHOOL/DISTRICT OFFICE 1 Assign an additional Biometric Manager (BM) for big schools 2.Weekiy monitoring on attachments vis-a-vis raw swipe 3. Grade Heads check completeness and accuracy of attachments 4, Grade Heads check the proper segregation of attachments 5. School Heads implement supportive steps 6. Double check/ validation by the School Heads/Psbs DIVISION OFFICE (Process to be done by the Division P 1. Check the completeness of FLOW CHART OF ACTIVITIES IN CHECKING DTR Schoo! to District Office '* Assign an additional Biometric Manager for big schools Big schools (with 60 or more teachers), an additional Biometric Manager {BM) will be appointed to lessen the bulk of workload and for accuracy of of DTR and attachments visa vis raw swipe BM will check the DTR every week for the month BM will look into raw swipe for the purpose of checking the exact time in/time out and to check if there are blank cells in the OTR format Check for completeness and accuracy of attachmnents by the Grade Heads Attachments should be properly segregated into three sets; arranged according to dates