CSc 151 – Database Systems

Background of the Project, Project’s Impact to the Client/Business Organization and 1st
Draft of the Project’s Database Design

Due date: July 16, 2018

ANDAM, JONBERT M.
BAJA, DAURYL C.
TINGCANG, JAYSON G.

Name of Business: U & D Farm Supply

Address: Pala-o, Iligan City
Title of the Proposed Solution: A Database Design that can be use and minimize their works
of their business (Point of Sale System)

Background of the Project

The society has been dramatically changed with the evolution of technology. Before the advent
of modern day technology, life was burdensome and everyday chores consumed too much of our time.
There is no doubt that technology has advanced tremendously in the last half-century. Technology has
provided extraordinary improvements to our world. The advancement of technology in our society makes
life more easier. Almost all people have the systems in the society that makes all transaction fast and
secure.

In today’s generation business has been intensely occupied our industry. Business owners focuses
on their daily activities of managing their business for them to be able to gain progress and growth of their
business. Their routine or recurring activities comprises maintaining cash, salary calculation, inventory
checking, generating bills and much more. They need a system that well cover their daily routine and well
help them efficiently of generating information even their employee is on leave, this system is call POS or
point of sale system. The system is a software that will help you manage your transactions. This system
keeps a track of your cash flow, inventory checking, efficient billing, salary calculation and much more.

Our world has now been modernize through the use of technology, almost everything has been
computerize but some of the business organization in our industry has still using the paper and pen system
which can possibly create a mistake such as in counting, calculating their total sales and much more.
Through the use of POS or point of sales system those mistakes can removed where everything would be
faster and easier in managing your business.
 In order to get better result in this project, the developer are to enhance the paper and pen
system of this business. Almost everything in this business will be time efficient and easier as long as the
owner or the manager is using the POS or the point of sales system.

Project’s Impact to the Client/Business Organization

POS or point of sale system is very much useful as it has a lot of benefits attached that can
make your task of managing business easier. This system can carry any business to progress which
each and every one of us wants.

List of Business Policies

 The customer can purchase one or more items

 The customer should pay his purchase item by cash or by debts. If the customer will pay his/her
bill by cash we will provide him cash invoice receipt, on the other hand if the customer pay his
bill by debts we will provide him a Delivery Receipt.
 Each customer can have their discount if they will purchase an item by case.
 The costumer is allowed to return their purchase items if necessary and can change their items
but they not allowed to get fully their money back.

List of Needed Reports and Transaction

 Records the sales everyday

 Records the accounts of the farmers
 Transactions

List of Identified Entities and their Attributes

Customer

 Cus_ID
 Cus_FName
 Cus_SurName
 Cus_Address
 Cus_PhoneNum
Item

 Item_id
 Item_Name
 Item_Price
 Item_unit

Supplier

 Sup_ID
 Sup_LName
 Sup_FName
 Sup_ContactNum

Sales

 Product
 Date
 Returns
 SumTotal

Invoice line

 ID
 Item_ID
 Item_name
 Item_price
 Total_sum

Returns

 Item_ID
 Item_name
 Item_price
 Customer_name
Invoice Receipt

 Date
 Customer_name
 Customer_Address
 Item_name
 Item_price
 Item_unit
 Total_sum

Debts

 Cus_Name
 Cus_Address
 Cus_PhoneNum
 Item_Name
 Item_Price
 Item_unit
 Total_sum

Debts record

 Debt_date
 Due_date
 Cus_Name
 Cus_Address
 Cus_PhoneNum
 Item_Name
 Item_Price
 Item_unit
 Total_sum
Debts Invoice Line

 ID
 Cus_name
 Cus_address
 Cus_phonenumber
 Item_ID
 Item_name
 Item_price
 Total_sum

Delivery Receipt

 Date
 Due_date
 Customer_name
 Customer_Address
 Item_name
 Item_price
 Item_unit
 Total_sum

The Identified Relationships among Entities

 Supplier – Item = 1:M

 Item – Invoice_Line = M:1
 Invoice_Line – Sales_Record = 1:M
 Invoice_Line – Invoice_Receipt = 1:M
 Invoice_Receipt – Customer = M:1
 Customer – Returns = 1:M
 Item – Debts = M:1
 Debts – Debts_Record = M:1
 Debts – Invoice_Line = M:1
 Debts_Invoice_Line – Delivery Receipt = 1:M
 Delivery_Receipt – Customer = M:1
The 1st Draft of the Project’s Database Design using Entity Relationship Model
(ERD – Crows Foot Notation)
The 1st Draft of the Project’s Database Design using Relational Database Model (Relational
Diagram)