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  • Planning Phase

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    Carla Zante
    18 views2 pages
    This project aims to improve a company's accounting services for managing expenses. It will streamline the purchase order, goods receipt, invoice approval, and payment processes. The specific objectives are to ensure timely payment and receipt of goods/services, avoid double payments, ensure accurate recording and classification of expenses, and ensure materials are available on time. The project scope includes creating purchase orders, ordering, receiving, approving invoices, and making payments. It will be carried out from January to February with planning in the first week, analysis in the second, design in the third, development in the fourth, and implementation in February.

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    This project aims to improve a company's accounting services for managing expenses. It will streamline the purchase order, goods receipt, invoice approval, and payment processes. The specific objectives are to ensure timely payment and receipt of goods/services, avoid double payments, ensure accurate recording and classification of expenses, and ensure materials are available on time. The project scope includes creating purchase orders, ordering, receiving, approving invoices, and making payments. It will be carried out from January to February with planning in the first week, analysis in the second, design in the third, development in the fourth, and implementation in February.

    Copyright:

    © All Rights Reserved
    Flag for inappropriate content
    18 views2 pages

    Planning Phase

    Uploaded by

    Carla Zante
    This project aims to improve a company's accounting services for managing expenses. It will streamline the purchase order, goods receipt, invoice approval, and payment processes. The specific objectives are to ensure timely payment and receipt of goods/services, avoid double payments, ensure accurate recording and classification of expenses, and ensure materials are available on time. The project scope includes creating purchase orders, ordering, receiving, approving invoices, and making payments. It will be carried out from January to February with planning in the first week, analysis in the second, design in the third, development in the fourth, and implementation in February.

    Copyright:

    © All Rights Reserved
    Flag for inappropriate content
    of 2

    I.

    PLANNING PHASE

    General Objective

    The expenditure cycle normally deals with expenses incurred by a company. It is a repetitive
    process of creating purchase orders, ordering goods and services, receiving these items, approving
    the invoices for these items and services and paying the invoices. This project will provide businesses
    an improved accounting services to achieve accurate, timely and efficient expense transactions. To
    ensure the effectiveness of purchasing and minimization of cash expenditures.

    Specific Objective

    1. To ensure timely payment of goods and services.

    2. To avoid double payment of goods and services.

    3. To ensure that the goods paid were received and charged to the correct amount.

    4. To record and classify cash disbursements accurately.

    5. To make sure that the materials needed are available on time.

    Scope

    Logical Scope (activities covered of this project, elaborate each)

     Creating purchase orders

     Ordering goods and services

     Receiving

     Approving invoices

     Payment and Delivery of cheque

    Temporal Scope (Gantt Chart/ Horizontal Bar Chart)

    Month January February


    Week 1st 2nd 3rd 4t 1st 2nd 3rd
    h

    PLANNING
    Group discussion, researching
    and data gathering
    Formulating objectives
    Identifying scope
    ANALYSIS
    Determining input and output in
    the system
    DESIGN
    Conceptualization
    Making input and output design
    DEVELOPMENT

    IMPLEMENTATION

    Organizational Scope

    1. Project Team

    Andren Matthew
    Project Manager

    Database Software
    Systems Analyst
    Administrator Engineer

    2. Project user

    Financial Scope

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