Standard Operating Page :

Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

Purpose : Specify duties and responsibilities of relevant employees in

respective department to deliver the performance according to the
standard operating procedure related to production department.

Scope : Standardizing the functions related to Production process

Responsibility :

Yearly Review : Group Internal Audit Department

Monthly Review : Plant Process Standardizing Team

Amendment : Process Standardizing Team

Approval : Head of Department

Document Breakdown : Standard Procedure

Flow Chart

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

Content
01. Embellishment planning
View SOP

02. Embellishment loading

View SOP

03. Embellishment Unloading

View SOP

04. GRN raising process

View SOP

05. GRN issuing process

View SOP

06. RM closing
View SOP

07. Sending M3 system

View SOP

08. Cut ship Reconciliation

View SOP

09. Vehicle request

View SOP

10. Create Gate pass View SOP

11. Damage replacement View SOP

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

1.0 Embellishment planning

Refer the against cut plan from the planning department Cutting Embellishment
1.1
loading clerk
Prepare daily Embellishment loading plan Cutting Embellishment
1.2
loading clerk
Send the Embellishment loading plan to the embellishment department before Cutting Embellishment
1.3 10.00am loading clerk

Print the daily Embellishment plan & display it in the department Embellishment loader
1.4

2.0 Embellishment loading

Update the daily Embellishment status board in loading Colum according to Embellishment
2.1 the daily loading plan Coordinator

Get the daily Embellishment table loading plan & follow up Embellishment loader
2.2

Embellishment loader
2.3 Collect the completed Embellishment cuts for loading

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

Complete the Embellishment send & Received update charts for every Embellishment recorder
2.4 schedules

Update the daily Embellishment Excel sheet according to the Embellishment Embellishment loader
2.5 sending details

Embellishment loader
2.6 Enter to the send quantity to the M3 system

Request a vehicle for Embellishment sending through the Expo lanka vehicle Embellishment loader
2.7
system before 6hours to the requested time.
2.8 Based on the Embellishment send/Received update chart create a gate pass Embellishment Larder
through the M3 system.
2.9 1st level approval Embellishment
Coordinator
2.10 2nd level approval Embellishment Executive

2.11 Print the Gate pass Embellishment Larder

2.12 Get the gate pass copy Embellishment Larder

Paste a plant wise color code stickers on the poly bags

 Antler = Yellow
2.13  Bobin = Red Helpers
 Leema = Orange
 Screen line Kalaniya = Green
 Screen line Mirigama = Broun

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

 MRP = Blue
 High Fashion = Light Green
 Color solour = White

2.14 Load the cut bundles to the vehicle Embellishment Larder

Get the manual record of the security officer & chop the Original gate pass &
Lording Point Security
2.15 copy get by the loading point security officer seal the vehicle & update the seal
Officer
log sheet

2.16 Send to original gate pass to the guard room Embellishment Larder

Main Point Security

2.17 Sign & Scan the gate pass
Officer
Main Point Security
2.18 Separate security copy & file up at the main security point
Officer
Main Point Security
2.19 Other Hand over to the driver
Officer

2.20 Hand over the cuts to the Embellishment plant stores keeper with gate pass Driver

Check & verify to received goods by the Embellishment plant store keeper &
2.21 Plant store keeper
chop the return copy of gate pass

2.22 Hand over to the return copy of gate pass to the plant Driver

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

Circulate a mail based on the Excel sheet for the particular plant to ensure the Embellishment
2.23
goods reach to the Embellishment plant Coordinator

3.0 Embellishment Unloading

Embellishment
3.1 Follow up the Embellishment Receiving plan
Coordinator
Coordinate with the Embellishment plan & get the daily Embellishment Embellishment
3.2
receiving against the monthly Embellishment receiving plan Coordinator
Circulate the next day Embellishment receiving plan with production team for Embellishment
3.3
prepare next day Input plan Coordinator
Embellishment
3.4 Update the receiving plan of the daily Embellishment receiving Board
Coordinator
Received the printed panels from Embellishment plant with the receiving gate
3.5 Unloading Helper
pass.

3.6 Collect the receiving gate pass from the driver Unloading Helper

3.7 Update the Excel chart according to the receiving gate pass Embellishment recorder

3.8 Unload the printing bags Unloading Helper

Receiving bay security

3.9 Ensure the goods arrival & chop the receiving gate pass
Officers

3.10 Count the printing panels Unloading team

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

3.11 Enter to the M3 system Embellishment recorder

Embellishment
3.12 Raised GRN with in 24hours
Coordinator

3.13 Update the manual Embellishment send & Received update chart Embellishment Recorder

3.14 Reconcile the document & attached the receiving gate pass Embellishment Recorder

3.15 Update the file plant wise Embellishment Recorder

3.16 Issue the print cuts for the Input team Unloading team

4.0 GRN raising process

Embellishment
4.1 Open M3 system
Coordinator
Embellishment
4.2 Search PO
Coordinator
Embellishment
4.3 Go to Movex system
Coordinator
Embellishment
4.4 Open pps 300 program
Coordinator

5.0 GRN issuing process

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

Embellishment
5.1 Open pms 060
Coordinator
Embellishment
5.2 Enter ware house & Schedule
Coordinator
Embellishment
5.3 Open sizes before GRN quantity issuing
Coordinator
Embellishment
5.4 Closed schedule
Coordinator

6.0 RM closing

Embellishment
6.1 After sending delivery
Coordinator
Embellishment
6.2 Open M3 open-Mat-Lines for future –Del
Coordinator
Embellishment
6.3 Closed required balances quantity & Reported quantity
Coordinator
Embellishment
6.4 Send a mail to the Stores Executive
Coordinator

6.5 Closed & Send the mail

7.0 Sending M3 system

Embellishment
7.1 Open General Operations Reporting
Coordinator

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

Embellishment
7.2 Enter Schedules & Select operation
Coordinator
Embellishment
7.3 Enter cut Number & Sizes
Coordinator

8.0 Cut ship Reconciliation

Embellishment
8.1 Open M3 system
Coordinator
Embellishment
8.2 Open cut ship reconciliation summery
Coordinator
Embellishment
8.3 Enter style schedule for time period
Coordinator
Embellishment
8.4 Zero cut ship balance
Coordinator
Embellishment
8.5 Enter cut No
Coordinator

Embellishment
8.6 Enter sizes
Coordinator

9.0 Vehicle request

9.1 Open TMS pottal Embellishment Recorder

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

9.2 Enter user name & pass word Embellishment Recorder

9.3 Login to the system Embellishment Recorder

9.4 Create shipment ( To approve vehicle ) Embellishment Recorder

9.5 Enter request detail Embellishment Recorder

9.6 Enter request plan , Department , Contact Number Embellishment Recorder

9.7 Enter Transport details & select Embellishment Embellishment Recorder

Select consignment details

 CBM =0.2
 Truck type = vehicle size
9.8 Embellishment Recorder
 Delivery type = Direct

9.9 Select via location Embellishment Recorder

Enter Location arrival time , Departure time , Contact person ,

9.10 Embellishment Recorder
Contact Number
Fill Delivery request detail
9.11 Embellishment Recorder
 Delivery location
This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

 Delivery time

9.12 Submit report Embellishment Recorder

9.13 Open shipment status Embellishment Recorder

9.14 Pending details are green color in current status colum Embellishment Recorder

9.15 Call Admin department to get approval for request Embellishment Recorder

9.16 Include details OFI TMS Portal Embellishment Recorder

9.17 Enter seal number before sending goods Embellishment Recorder

9.18 Get release note & Chop the seal Embellishment Recorder

10.0 Create Gate pass

10.1 Open Gate pass system Embellishment Recorder

10.2 Open create new gate pass Embellishment Recorder

10.3 Create new Gate pass request Embellishment Recorder

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

10.4 Select RRN/Returnable Embellishment Recorder

10.5 Enter Return date Embellishment Recorder

10.6 Select Location & Type plant address Embellishment Recorder

10.7 Type plant address Embellishment Recorder

10.8 Select department & Item type Embellishment Recorder

Embellishment
10.9 Get approvals 1st level
Coordinator

10.10 Get approvals 2nd level Embellishment Executive

10.11 Select add button Embellishment Recorder

10.12 Enter submit type & Select printing Embellishment Recorder

10.13 Type style & Enter schedule Embellishment Recorder

10.14 Select button & sizes Embellishment Recorder

10.15 Select total unit (Pieces or bags ) Embellishment Recorder

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

Type below details

 Cut Number
 Graphics
10.16 Embellishment Recorder
 Part

10.17 Fill part & Click add button Embellishment Recorder

10.18 If create More schedules click add button Embellishment Recorder

10.19 Select request Embellishment Recorder

10.20 Open My gate pass request Embellishment Recorder

Gate pass Numbers enter to the Manual Embellishment Sending

10.21 Embellishment Recorder
Receiving Chart

10.22 After getting approval & Print gate pass Embellishment Recorder

11.0 Damage replacement

Embellishment quality
11.1 Embellishment QC Check the damage panels
supervisor
Verify good panels issue to the production line other damage panels
11.2 Embellishment Recorder
get to recut.

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.
 Standard Operating Page :
Procedure of 21

Initial issue date : 18 january 2017 EMBELLISHMENT Edition :

September PROCEDURE 1
Last amended date: 18 july 2017 Document
No : 2
Embellishment Department
Prepared by Head of Process Factory Manager
Improvement
PI Team Dushara Jayamini Daham Athauda

This document is the property of Brandix Intimate and the information contained herein is confidential. Persons receiving this
document are responsible to maintain confidentiality except when absolutely necessary and should be consistent with intended
use. Prepared by Process Standardizing Team.