Management Course # 211 (Office Management and Business Communication) Full Marks: 80 Time: Four Hours
[N.B. All questions are of equal value. Numbers on the right margin indicates the full marks. Answer any five of the following]
1. a. Define Office and Office Management. 3
b. As an executive, what should be your suggestions for managing a modern office? 10 c. What are the duties of an office manager? 5
2. a. What is Organizational Structure? Distinguish between line people and staff 5
people. b. State in brief the factors to be considered in providing Office Accommodations. 10 c. Why the selection of office location is so important? 3
3. a. Define Office Layout. 2
b. Discuss its importance. 3 c. Discuss the steps in layout. 9 d. What are the errors that you would avoid in case of office layout? 4
4. a. Make a list of essential qualities of good communication. 6
b. “Trust between sender and receiver is an important pre-requisites in all 3 communication”- Do you agree? Discuss c. Discuss in brief the following models; 4 a) Berlor’s S-M-C-R Model; b) Feedback Model d. What are the differences between communication process and the communication 5 model?
5. a. What is meant by channel of communication? 5
b. Highlight the important differentiating points between oral communication and 4 written communication. Of the two communications, which one is better applicable? Why? c. Explain what type of communications you would use in each communication 9 following situation? a) Invite your friends in your office. b) Informing employees about office situation.
6. a. Show the difference between formal and informal communication. 4
b. “Informal communication spreads rumor, untrue and distorted information very 6 fast”. Explain. c. What is downward communication? Discuss its uses, advantages and drawbacks. 8 7 a. Discuss different barriers to communication? 3 b. Explain how the effects of these barriers may be minimized. 7 c. What is information overload? 8