Marching

Mountaineers
2018-2019 Season

Band Handbook
Remind
Text 81010
@DHSMM2018

Mandatory Marching Band Commitment Meeting

(Parents & Students)
May 5th, 2018
12pm-1:30pm
 Table of Contents
Schedule 3

Schedule Information 9

About 10

Band Expectations 11-13

Drumline Auditions 14

Intent to Participate Form 15

Medical and Field Trip Release Form 16-17

Semester Schedule
August November
1: Band Booster Meeting at 7pm 1: Rehearsal from 3pm to 5pm
15-17: Guard and Drumline Camp from 9am 2: LAST Rehearsal from 3pm to 5pm
to 3pm 3: State Assessments (Call Time 9am)
20-24: Band Camp Week #1 from 9am to 3pm 7: Band Booster Meeting at 7pm
27-31: Band Camp from Week #2 9am to 3pm
31: Parent Show Preview at 6pm December
5: Band Booster Meeting at 7pm
September 20 & 21: Holiday Parade Rehearsal from 3pm
4-6: Rehearsal from 3pm to 5pm to 5pm
5: Band Booster Meeting at 7pm 22: Community Holiday Parade (Call Time
7: Home Football Game (Call Time 6pm) 7am)
11-13: Rehearsal from 3pm to 5pm
14: Home Football Game (Call Time 6pm)
15 Tag Day Fundraiser (Call Time 9am)
18-20: Rehearsal from 3pm to 5pm
21: Away Football Game (Call Time 4pm)
22: Competition (Call Time 10am)
25-27: Rehearsal from 3pm to 5pm
28: Away Football Game (Call Time 4pm)

October
2-4: Rehearsal from 3pm to 5pm
3: Band Booster Meeting at 7pm
9-11: Rehearsal from 3pm to 5pm
12: Homecoming Football Game (Call Time
5pm)
16-18: Rehearsal from 3pm to ​5pm
19: Away Football Game (Call Time 4pm)
20: Competition (Call Time 8am)
23 & 24: Rehearsal from 3pm to 5pm
30 & 31: Rehearsal from 3pm to 5pm
 Schedule Information
1. Rehearsal Time:​ Students will be ready to be picked up around 5:15 pm after
rehearsal. We start rehearsal at DHS at 3 pm and rehearse ​UNTIL ​5 pm. It takes
about 15 minutes at the end of each rehearsal to tear down equipment and pack
up instruments.
2. Competitions:​ Students ​CANNOT ​miss these dates. The schedule is handed to
students far in advance of the season so that you know when to plan.
3. Performances:​ Every performer is ​VITAL​ to a performance. Make sure every
performance is on your schedule. Please sign up for the Remind 101 texts.
4. Appointments: ​Parents if you could please avoid scheduling doctor’s/dentist
appointments during rehearsal time, that would be helpful to all students and
staff. This is why we don’t have rehearsal on Mondays.

Materials and Supplies

1. Under Uniform clothes: Black Mesh Shorts & Black mid-calf socks (no visible
logos)
2. Dot book binder (doesn’t need to be huge)
3. Sunscreen/Large brim hat/sunglasses
4. Refillable Water Bottle (half gallon or larger is recommended)
5. Ear Plugs (especially percussion)
6. Chapstick
7. Pencil
8. Make sure your instrument works before camp!
 The Marching Mountaineers
2018-2019
About
First and foremost, we are a family of performers that spend many hours together perfecting our craft on
the road to achieving a visually and musically entertaining performance. Our biggest goal is to improve
week to week and to have fun making music together! We compete in area competitions, performs at
home and away games, and perform for community events. Our band consists of the Horn line, Drumline,
and Color Guard. Each section contributes to the program in their own ways. Each student in the program
is eligible to apply for leadership after their first year in marching band.

Leadership
Drum Major: Each year, two previous section leaders are selected to serve as drum majors. These two
leaders will be role models for the entire band and reflect the image of our program to the community.

Section Leader: Every section has one or 2 section leaders to run rehearsals for the section in the
absence of a staff member and to facilitate communication between staff and members.

Drum Major: TBD

Drumline Captain: TBD
Pit Captain: TBD
Color Guard Captain: TBD
Woodwind Section Leader: TBD
High Brass Section Leader: TBD
Saxophone Section Leader: TBD
Low Brass Section Leader: TBD
 Attendance Expectations
1. Band Camp:
a. Students must attend all camp days.
b. Students CANNOT leave campus without parental permission during the day, unless
dismissed early.
c. Students may miss for the following reasons (excused):
i. Family emergency (death in the family, family member in the hospital, etc.).
ii. Illness (must bring a doctor’s note).
iii. Approved activities (MUST be communicated to & approved before ​June 1st​).
2. Rehearsals:
a. Students must attend all rehearsals.
b. Students are allowed to miss 1 hour of rehearsal a week for another school-approved
activity.
c. Students are afforded 1 unexcused absence from rehearsal during the entire season (i.e.
I need to finish a paper, last minute school approved activity).
i. This excludes Band Camp weeks before school starts (everyone needs to attend
ALL those dates).
d. Students are afforded 5 excused absences from rehearsal (i.e. illness, doctor’s
appointment, etc.).
3. Performances:
a. Students must attend all Performances.
b. Students may miss a performance for the following reasons (excused):
i. Family emergency (death in the family, family member in the hospital, etc.).
ii. Family Wedding
iii. Illness (must bring a doctor’s note).
iv. SAT/School Activity (Only if it conflicts with football games or parades)
c. Students must report excused absences within 2 school days once they return.

Consequences of Unexcused Absences

1. Band Camp:
a. If a student misses camp for an unexcused reason or does not communicate an excused
reason immediately, then the student is subject to the following:
i. Suspension from rehearsals
ii. Expulsion from the program
2. Rehearsals:
a. If a student misses more than 1 rehearsal unexcused and/or 5 rehearsals excused, then
the student is subject to the following consequences:
i. Suspension
ii. Expulsion
3. Performances:
a. If a student misses a performance for an unexcused reason or does not communicate an
excused reason, then the student is subject to the following consequences:
i. Suspension
ii. Expulsion
iii.
Explanation of Consequences:

1. These expectations and consequences are for the betterment of the entire group; all students.
2. Imagine running a practice without the entire band, trying to fix a shape with 5 or more holes.
Every single person has a spot that creates a holistic picture. It is important that everyone is at
rehearsal
3. There are multiple pages of drill every season. This takes a solid week or more to learn. The rest
of the rehearsal is spent perfecting all of the pictures you see during the 7-8 minute show as well
as the music.
4. Music is learned/memorized and marching basics are refined during the days leading up to drill
week.

Equipment Expectations
1. Equipment Rental:
a. Some students will need to rent equipment:
i. Percussion (Drumline & Pit)
ii. Mellophone
iii. Baritone
iv. Tuba
v. Low Reeds
vi. Any other student that needs a school instrument
2. Repairs:
a. If damage happens to the instrument ​beyond normal wear and tear​ (scratches, small
dents, etc), the student is responsible for repair or replacement.
i. I.e. If you drop the instrument and it breaks, you are responsible for repairs.
ii. Be responsible for our expensive equipment!!

Uniform Expectations
1. Uniform:
a. All students will borrow a uniform.
i. Winds/Percussion:
1. Gloves
2. Gauntlets/Sweatbands
3. Jacket
4. Hat/Plume
ii. Colorguard:
1. Top & Bottoms
b. Included in participation fees for winds/percussion; $20 in addition to participation fees for
color guard.
2. Replacement:
a. Lost/damaged items (beyond normal wear and tear)
i. Students must replace those items through the band boosters.
 Participation Expectations
1. Forms
a. Intent Form
i. Due at the Commitment Meeting.
ii. This is used to communicate numbers to our drill writer. ​Do NOT turn it in until
you are SURE you are going to fully participate in this activity.
iii. Failure to Participate Fee​ (Don’t sign the form unless you are SURE!!)
1. If you quit between May 5th and May 31st, you will be charged an
additional $300 on top of the fees required to participate in this activity
(no refunds).
2. If you quit between June 1st and July 16th, you will be charged an
additional $450 on top of the fees required to participate in this activity
(no refunds).
iv. If you don’t turn it in on time, you will be written in as an alternate (you will learn a
spot with another member of your section and march the spot at some football
games).
b. Medical Form
i. Due at the Commitment Meeting.
ii. Needed before camp or the student ​CANNOT​ participate.
c. Order Form
i. Due at the Commitment Meeting. Money will be collected (checks made out to
the Band Boosters)
ii. If you can’t afford 1 payment for fees, we can do a payment plan.
iii. This form includes extra shirt orders.
2. Attitude & Cooperation
a. Communication
i. Students are expected to communicate with staff & leadership about any and all
scheduling conflicts.
ii. Students are encouraged to communicate any problems or issues that may arise
during the season.
b. Positivity & Respect
i. This is expected from students at all times, all places, and with all people.
3. Music
a. Memorization
i. All show music, warm ups, and work must be memorized by the preview show in
order for students to earn their show shirt.
 Drumline Auditions
2018-2019 Season
March 16th, 2018
Band Room
3:30pm to 5 pm

Explanation of Audition Process:

1. Students will arrive at 3:30pm, sign in, and indicate their preferred instrument (i.e. Tenors) for
next season.
2. Students will need to be able to play high and low battery parts (Bass 1-4, Tenors, & Snare) for
the prepared cadence.
3. After students sign in, they will be given 15 minutes to practice on the actual drums before we
begin the rotations.
4. Students will get 3 rotations on each instrument, with the final rotation counting towards their
placement.
5. There will be 5 minutes in between each rotation to give students a chance to fix errors and
adjust to the drums.
6. Once we finish the final rotation, students are free to leave. Results will be posted on the Monday
following auditions.

*Marching sticks/mallets will be provided*

Recommendations:
1. Sneakers and comfortable clothes (something you can mark time in).
2. Music
3. Practice pad/sticks
4. Earplugs
5. Keep an open mind and a positive attitude
 Intent to Participate
Marching Mountaineers
2018-2019
Due May 5th, 2018
Student Information
Name: ______________________________
2018-2019 Grade: 8th 9th 10th 11th 12th
Instrument: _________________________
Address: ____________________________________________________
(Street) (City) (State) (Zip)
*Email Address: ______________________________________________
*Cell Phone: _________________________________________________

Parent Information
Names: _____________________________________________________
*Cell Phone: _________________________________________________
Home Phone: ________________________________________________
*Email Address: ______________________________________________
Volunteer Interests:
____Pit Crew ____Driving Band Trailer ____Uniform Fittings ____Band Dinners
* Indicates primary means of communication!!!!
A schedule has been provided as well as expectations for a member of the Marching Indians,
including attendance. By signing below I, __________________ commit to being a part of the
Marching Indians during the 2019-2020 season and abiding by those expectations provided to
me. I also understand that if I decided to quit, I will be financial responsible for the failure to
participate fee. This will be send to your school account of left unpaid.

Student Name: _______________________________ Date: ____________

Student Signature: ____________________________ Date:____________
Parent Name: ________________________________ Date: ____________
Parent Signature: _____________________________ Date: ____________
 ALL INFORMATION ON THE FOLLOWING SHEET IS KEPT CONFIDENTIAL

M​arching ​M​ountaineers
Medical and Field Trip Release Form
ALL INFORMATION IS REQUIRED IF APPLICABLE

Full Name: _________________________________ Nick Name:

_________________________ DOB: ____/____/______
Address: __________________________________________________________________
Grade: _________________
Parent/Guardian’s Names:
___________________________________________________________________________

Parent/Guardian Signature:​ _________________________________________________

Date:​ ___ /___ /___

E​mergency ​C​ontact ​I​nformation

Home Phone #: ___________________________________
Parent 1 Cellular #: __________________________
E-mail:____________________________________
Parent 2 Cellular #: __________________________
E-mail: ____________________________________

Emergency Contact (if parents cannot be contacted):

Name: Phone #: Relationship to Student:
1. _____________________ _______________________ _____________________________

2. _____________________ _______________________ _____________________________

I​nsurance ​I​nformation
NOTE: Students must be covered by medical insurance either through their family’s policy,
Medicaid, or student accident insurance available through the school.

Name of Company:
__________________________________________________________________________
Policy Number: ________________________________________
Name of Policyholder: ___________________________________
 F​ield​ T​rip​ P​ermission​ f​or​ M​edical​ T​reatment
I, ___________________, give ___________________ permission to attend all band
functions for the 2018-2019 school year. In the event I cannot be reached in an
emergency, I hereby give permission to emergency medical staff and physicians to
provide the treatment deemed necessary for my child. I also give the Director and/or
appointed adult staff permission to administer first aid (please review the list below) or
any medications provided above if necessary according to the package labeling if
applicable.

PLEASE REVIEW THIS LIST:

***IF THERE ARE ANY YOU ​DO NOT​ WISH YOUR CHILD TO RECEIVE, WRITE ​“NO”​ ON
THAT BLANK***
_____ Tylenol/Acetaminophen (headache/pain)
_____ Advil/Motrin/Ibuprofen/Aleve (headache/pain)
_____ Dramamine (motion sickness/nausea)
_____ Tums/Antacid (upset stomach/nausea)
_____ Benadryl/Diphenhydramine (allergies/itching/insect bites/stings)
_____ Throat Lozenges (sore/hoarse throat)
_____ Zyrtec/Claritan/Allergy Medication (allergy symptoms)
_____ Allergy Eye Drops (itchy/watery eyes)
_____ Saline Eye Drops (dry eyes/contacts)

I understand that all reasonable efforts will be made to notify me as soon as possible in
case of any emergency situations.

Parent/Guardian Signature:
____________________________________________________________________

Print Your Name:

____________________________________________________________________

Date:​ ___ /___ /___

Please return this form to Mr. Childs by

May 4th, 2019