Step by Step Processing Invoice in SAP

Following are the technical steps required to process an invoice through SAP VIM (Vendor Invoice
Management)

In order to process a Vendor invoice in VIM, follow these steps (it is more technical):

Archive Invoice
First Archive the incoming invoice using the transaction OAWD.
You have two possibilities.

 Drag and Drop the Invoice file if the invoice is dematerialized

 If the invoice is in hard copy, you can scan it with Enterprise Scanner.
Once this step is completed, a Word Item and DP (document Processing) Number is generated.

The document has an initial Status (01) SCANNED

Sent To OCR
With the Tcode /N/OPT/VIM_7AX8, you can view the status of DP.
The ICC (Invoice Capture Centre) will extract the invoice information.
If the ICC service is configurated, the status of the DP document will change to (72) SENT TO OCR
Extraction the Data in ICC
On ICC Customizing Client > General > Jobs View, you can supervise the extraction process of the Document in
SAP. Once the extraction is completed on ICC, Document status changes in SAP to (73) EXTRACTION
COMPLETED

Validation Process
The Status of DP Document moves to (74) READY FOR VALIDATION once the DP triggers Job.
The ICC Validation Client (or Customizing Client) will poll all the documents from SAP having a Ready for
Validation Status and push them to Account Payable Responsible for Validation. The status will change to (75)
SEND FOR VALIDATION.
Once the document is Validated (in ICC Validation Client), the DP Document will be (76) VALIDATION
COMPLETED.

VIM Workflow
The DP Trigger Job will move the DP with Validated status to VIM Workflow (it is actually move from ICC Admin
tool Transaction).

 The first check will verify is all the required fields are correctly extracted.
 The second check is the execution of Business Rule.
If both of these checks are successful, the Validated Invoice is posted in SAP.
If the validation failed, a configured Work Item will be trigger with DP to the responsible of the missing
information in the VIM workflow.

DP Trigger Job
The program for DP Trigger Job is /OPT/VIM_DP_TRIGGER. This program will handle the status change and the
workflow of Document Processing in ICC /SAP.