Lok stta is

CONSTITUTION-

SECTION 1-(ORGANISATIONAL BODY)

Vice- Information
president President
co-ordinator

Data control executive

General Organisationa Treasurer

Secretary l executive

Joint executive 3
Joint executive 1

Joint executive 2 Joint executive 4

Joint secretary 1

CLUB Co-
Joint secretary 2 ordinator

ARTICLE 1-(PRESIDENT)

1) President is the top most and the most responsible person in the
ORGANISATIONAL BODY of the KLUSO.

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 2) President is the sole answerable person in regard to the functioning of the KLUSO

to the Advisory Cum Selection Committee (a committee which is

comprised of some selected faculty members of K L University and constituted by
the management of K L University).

3) President is the head of the Central Working Committee which comprises

PRESIDENT, VICE-PRESIDENT, GENERAL SECRETARY, ORGANISATIONAL
EXECUTIVE, TREASURER, JOINT SECRATARIES AND JOINT EXECUTIVES.
4) The president reserves the right to remove or suspend any member of KLUSO from
his allotted post with a proper explanation to the CWC. Anyhow the president
cannot take any action on the CWC members
5) President reserves the right to cancel the membership of any member of KLUSO
with a proper explanation to CWC.
6) President has the responsibility to prepare a report on the functioning of CWC and
each of its members which has to be submitted to the ACSC for every semester. He
reserves every right to take any kind of help(extending from supplying of relevant
information, preparation of the some of/entire report) from the D.C.E for the
above purpose.
7) No decisions can be taken regarding the running of KLUSO without the agreement
of the president.
8) No CWC meeting will be registered without presence of the president. But president
can issue a written permission for any one to conduct a CWC meeting on the terms
of emergency(only after a proper scrutinisation by the ACSC).

ARTICLE 2-(VICE-PRESIDENT)

1) Vice-president is the most important sub-ordinate of the president.

2) Every event that is to be conducted in any club at any time requires a written
agreement of the vice- president.
3) Vice-president reserves the right of

ARTICLE 3-(GENERAL SECRATARY)

1) General secretary is a member of CWC and is appointed by ACSC.

2) The importance, schedule and the location of every event under KLUSO are to be
decided by the general secretary. Without a printed, stamped, duly signed

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 permission (including the above information) from the general secretary no
coordinator of any club can conduct any event. If in case any event takes place
violating the above condition or violating the content of such permission, such event
would go unregistered by the data control executive.
3) The General Secretary is assisted by 2 joint secretaries who are also appointed by
ACSC.
4) A joint secretary can call for meetings with the co-ordinators of the clubs any time.
5) In such meetings the co-ordinator should discuss with joint secretaries on the
importance and requirements (regarding time and location) of the events or
activities or meetings that are to be conducted by the respective clubs.

ARTICLE 4-(ORGANISATIONAL EXECUTIVE)

1) An organisational executive is a member of CWC and is appointed by ACSC.

2) The organisational executive is the head of all co-ordinators under KLUSO.
3) The organisational executive reserves the right to dismiss suspend or transfer any
working co-ordinator with a proper explanation to the CWC, unless and until more
than 1/3 of the CWC opposes such an action being unsatisfied with the given
explanation.
4) The organisational executive is assisted by 2 joint executives who are appointed by
the ACSC.
5) Each joint executive is allocated a set out of the 16 clubs of KLUSO to prepare a
report on the functioning of each of the thus allotted clubs for every month. Such a
report should be submitted to the organisational executive by the end of the month.
On every such report the signature of data control executive is a must approving
that the data in the report is correct. Therefore the assistance of data control
executive to the joint executive for preparing the report is recommended.
6) The allocation of the clubs for the joint executive for the fulfilment of the above
purpose(section 1,aticle 4,clause 5).
7) Any event that takes place without the printed permission of the organisational
executive would go unregistered by the data controller.

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ARTICLE 5-(TREASURER)

1) Treasurer is a member of CWC and is appointed by ACSC.

2) Treasurer is the financial head of KLUSO.
3) Any financial requirement(direct fund, instruments, equipments that are supplied
by the university) of KLUSO for conduction of events are directly fulfilled by the
treasurer.
4) Only the president, the organisation executive, the vice-president and the club co-
ordinators have the right to request the treasurer for the allotment of the financial
requirements(direct fund, instruments, equipments that are supplied by the
university) for specific activity. Treasurer should not lend any quantity of fund to
the hands of the club co-ordinators but only lend instruments or equipments.
5) The data controllers of the clubs have to continuously scrutinise and prepare the
notices regarding the expenditures of the respective clubs for each and every activity
or event or meetings and submit it to the data control executive.
6) The treasurer has to prepare a comprehensive report regarding the financial budget
expenditures allocations, total movement of the funds etc. For every month and
submit it to the ACSC by end of every month. For this purpose the assistance of the
data control executive is strongly recommended. Moreover the signature of the data
control executive is compulsory approving the factuality of such report before being
submitted to the ACSC.

ARTICLE 6-(CO-ORDINATOR)

1) The co-ordinator is appointed by the CWC.

2) Generally 3 co-ordinators are expected to be appointed for a single club. However
the number of co-ordinator/s for a club is at the discretion CWC.
3) Co-ordinator is the in-charge of every event or activity or meeting conducted in the
respective club.
4) The 3 co-ordinators should agree simultaneously for to conduct any event or
activity(excl. Meetings).
5) Without co-ordinators’ printed signed permission no event or meeting or any type
of activity can occur under that respective club. If any event takes place violating the
above condition such an event goes unregistered by the data controller.
6) The co-ordinator can appoint organisers for conducting various events in the clubs.

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 7) The co-ordinator can call for a compulsory bulk meeting only with the organisers
(limited to 2 times with 30 minutes each per week) and with both organisers and
members of the club(limited to 2 times with 30 minutes each per week).
8) Co-ordinator cannot cancel anyone’s membership or even accept a new membership
at his will and wish. A procedure set by the CWC should be strictly followed by the
co-ordinator for performing such actions.
9) It is the responsibility of the club co-ordinators to strictly follow the policy
documents(framed by CWC regarding the conduction of different type of events for
that club) which would be available with the data controllers of the concerned club.

ARTICLE 7-(ORGANISATIONAL MEMBERS)

1) Organizational members are selected by the ACSC for all the 16 clubs under KLUSO.
The selection procedure would be decided by the CWC which would be conducted
and overlooked by the ACSC.
2) Every event under any club of KLUSO is organized by a set of organizational
members who are selected by the co-ordinater of the respective club

ARTICLE 8-(COMMITTEE MEMBERS)

SECTION 2-(POLICY DOCUMENTS)

ARTICLE 1-(INTRODUCTION)

1) Policy documents(Private Policy Documents) are the printed documents(a

set of orders) which are framed by the CWC to determine the working of the
respective clubs and their way of conduction of events

2) Policy document (Public Policy Document) is a must, should and strictly be

followed while conduction of a mega event which involves more than 3 clubs at a
time or involves entire KLUSO.
3) Private policy document can only comprise the description of the what, way the
events should be conducted in one particular club. It cannot comprise of any orders
regarding transfer/s, suspension/s of any kind.

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 4) A Public policy document describes a policy which is temporarily injected(not more
than 3 months at a stretch) in the organizational systems of KLUSO which can
include the descriptions of: - the working of KLUSO for that particular time,
suspend the duties of the working members of KLUSO, temporary demolishment of
original posts, creation of temporary new posts as well recruitment of new members
to that posts, temporarily creating new duties to the members of KLUSO.
5) A policy document is prepared by the president by discussing with the CWC
members in a sequence of meetings of CWC held, and such a document prepared
would come into force only with a majority agreement over the document in a full-
fledged CWC meeting(a meeting in which all the 9 CWC members presence is
required). No one else except the president reserves the right to prepare such
document and present it to CWC.
6) It is compulsory that a copy of every policy document is available with the data
control executive and the concerned data controllers/s for immediate verification by
the concerned co-ordinator/s or the concerned organiser/s.
7) A private or a public policy once implemented cannot be abolished or ammended at
least for one month of its coming to force.

8) A policy document(Treasury Policy Document) can also be framed

regarding the financial operations(the process of acquiring money, musical
instruments and other equipment and the process of spending them)related to
KLUSO which has to be prepared and presented to the CWC for majority agreement
by the treasurer. It is the responsibility of the treasurer to discuss with the CWC
members for preparing such a document.

9) A policy document(External Affairs Policy Document) can be framed

describing the relations of KLUSO with external bodies. Such documents reserves
the facility to create new protocols and appointment of such protocols would be
done by the CWC based on the recommendation of the vice-president. It is the
responsibility of the vice-president to prepare such a document.

ARTICLE 2-(PRIVATE POLICY DOCUMENT)

1. Schedules of different activities of the respective club cannot be incorporated in the

ppds.

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 2. Appointment of organizational members cannot be done in the form of ppds. Ppds
do not reserve the right to create, suspend or dismiss duties.
3. A ppd should consists of categorical classification of the type of events that can be
organized in the club. A ppd can bargav44@gmail.com 9951090114

ARTICLE 2-(CENTRAL WORKING COMMITTEE)

1) Central working committee comprises a total of 9 members who are: - PRESIDENT,

VICE-PRESIDENT, GENERAL SECRETARY, ORGANISATIONAL EXECUTIVE,
TREASURER, 2 JOINT SECRATARIES AND 2 JOINT EXECUTIVES.
2) Creations, amendments, dissolution of policy documents can be made only by the
CWC. Presentation of a new amendment to a policy document to the CWC should be
done only by the vice-president. Such an ammendement would fall upon the
concerned policy very much only after the acceptance of the majority of CWC
members in a full-fledged CWC meeting.
3) A schedule regarding the activities of KLUSO should be prepared by the CWC before
the commencement of a new semester. And it is the responsibility of the general
secretary to prepare such a shecdule and present it before the CWC for the 2/3
acceptance in the first CWC meeting of that particular semester. How ever such a
schedule is only a frame work and ammedements to it is purely at the self discretion
of the general secretary only.
4) A CWC meeting will commence as per the shecdule given by the general secretary
only if atleast 6 cwc members are present by the time of commencement.
5) Topics of discussion and the time required for each topic are to be decided by the
general secretary before every CWC meeting and all the members of the CWC have
to stick to such an agenda given by the general secretary.
6)

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