Professional Documents
Culture Documents
Government Accounting: (Unified Account Code Structure)
Government Accounting: (Unified Account Code Structure)
COA Revised Chart of Accounts (8) The account code structure consists of 8
mandatory digits.
Sub-Object (2)
COA Resolution no. 2014-003: prescribing the
adoption of the PPSAS.
*The basis for coding the object classification in
COA Circular no. 2014-003: providing the
the COA Revised Chart of Accounts is accrual
implementting rules and guidelines on the
accounting.
conversion from the Philippine Government Chart
of Accounts under the New Government
Accounting System.
Assets (1)- economic resources of an agency.
COA-DBM-BOF Joint Circular no. 2013-1:
Liabilities (2)- economic obligation of an agency. prescribing the UACS.
Equity (3)- residual interest of the government in COA-DBM-DOF Joint Circular no. 2014-1: providing
an agency. the enhancement of UACS.
Income (4)- gross inflow of economic benefits or 8 digits:
service potential during the reporting period.
Account Group (1) - represents the account
Expenses (5)- decrease in economic benefits or classifications as to ALEIE.
service potential during the reporting period.
Major Account Group (2) - represents classification
within the account group (eg. Cash and cash
equivalents, receivables, payables, etc.)
CHAPTER 3
Based on:
GOVERNMENT ACCOUNTING
authorization are necessary before the plan can be
executed.
Balanced Budget
General Appropriations Act (GAA)- contains the legal The outcomes that would be achieved by the
authorization to use public money for various programs, outputs and services.
activities, and projects of the national government. The cost of the programs and activities
proposed to achieve the objectives.
Special Allotment Release Order (SARO)- covers Reflected the plans, targets and schedules that will
budgetary items under For Later Release (FLR) guide agencies in the early implementation of
(negative list) in the entity submitted Budget priority programs and projects.
Execution Documents (BEDs), subject to Must be submitted to the DBM every November 30,
compliance of required documents/clearances. before financial year. If there are any
GOVERNMENT ACCOUNTING
adjustments, revision shall be submitted on or Tax Remittance Advice (TRA) for the
before January 7 of the financial year. remittance of tax withheld computed and
estimated: PS (8%), MOOE and CO (5%).
BED No. 1: Financial Plan
Other tax expenditures such as: Custom
Includes the comparative obligation level for
Duties and Taxes, BTr Documentary
the budget year (2019) broken down by
Stamps.
quarter, versus current year (2018) actual
obligations as of September 30 and the BED No. 4: Annual Procurement Plan for
emerging level obligations for the remaining Common-Use Supplies and Equipment
quarter.
Shall reflect the monthly quantity and cash
BED No. 2: Physical Plan requirements by items categorized:
For Major Programs and Projects Submitted through e-mail to DBM-PS and
committed to the President and closely Philippine Government Electronic
monitored by Presidential Staff. Procurement System (PhilGEPS).
For other projects, consider those 2. Budget and Financial Accountability Reports (BFARs)
milestones indicated in approved
Use to monitor and/or evaluate agency
project profile.
performance versus plans and target which shall
Physical Plan must be same with those serve as a basis for sound policy decisions.
appearing in the Financial Plan.
BAR No. 1: Quarterly Report of Operation (QRPO)
BED No. 3: Monthly Disbursement Program (MDP)
Reflects the department’s/ agency’s actual
Used by the DBM as basis for determining the physical accomplishments as of given quarter
monthly level of disbursement authorities to in terms of performance measures indicated
be used by national government agencies. in BED No. 2 (Physical Plan.)
Reflects the total cash and non-cash program Submitted to DBM and COA within 30 days
for the budget year, by fund category, by after the end of each quarter.
allotment class and by type of disbursement
FAR No. 1: Statement of Appropriations,
authority, such as:
Allotments, Obligations, Disbursements and
NCA for cash requirements of the Balances (SAAODB)
national government.
Shall reflect the authorized appropriations and
CDC for authorized disbursements adjustments, total allotments received
charged against income collected and including transfers/adjustments, total
retained by the Foreign Service Post of obligations, total disbursements and balances
FDA and DOLE. of unreleased appropriations, unobligated
allotments, and unpaid obligations of
NCAA for the cost of goods and services
department/office/agency by fund cluster and
paid directly by lending institutions to
by allotment class. Presented by the following:
creditors of the NGAs/GOCCs.
Fund Authorization
GOVERNMENT ACCOUNTING
Major Final Output Object of Expenditures (SABUDBOE)
(for Off-Budget Fund)
Program/Activity/Project
Reflects the details of the approved budget,
Major Programs/Project
utilizations, disbursements and balances of
Submitted to DBM and COA within 30 the agency authorized by law to used their
days after the end of each quarter. income presented by object of expenditures
consistent with RCA.
FAR No. 1-A: Summary of Appropriations,
Allotments, Disbursements and Balances by Submitted to COA and DBM within 30 days
Object of Expenditures (SAADBOE) after the end of each quarter.
Reflect the summary of appropriations, FAR No. 3: Aging of Due and Demandable
allotments, obligations, disbursements and Obligations (ADDO)
balances detailed by object of expenditures
Reflect the balances of unpaid obligations as
consistent with RCA.
indicated in the Obligation Request and the
Prepared by Fund Cluster aging of due and demandable obligations as of
year end.
Submitted to COA and DBM within 30 days
after the end of each quarter. Submitted to COA and DBM on or before the
30th day of the month following end of the
FAR No. 1-B: List of Allotments and year.
Sub-Allotments (LASA)
FAR No. 4: Month Report of Disbursements (MRD)
Reflects the allotments released by DBM and
the sub-allotments issued by Central Reflect the total disbursements made by
Office/Regional Office, and their department, office or agency and operating
corresponding numbers, date of issuances, unit by Fund Cluster through disbursement
and amounts by allotment class and by Fund authorities.
Cluster.
Track the actual disbursement of the
Total allotments per this report should be department/agencies against their
equal to the total allotments appearing in the Disbursement Program, and the reason for
FAR No. 1 (SAAODB) over or under spending shall be indicated.
Submitted to COA and DBM within 30 days Submitted to DBM and COA on or before the
after the end of each quarter. 30th day of the following month covered by
the report.
FAR NO. 2: Statement of Approved Budget,
Utilizations, Disbursements and Balances FAR No. 5: Quarterly Report of Revenue and
(SABUDB) (For Off-Budget Fund) Other Receipts (QRROR)
Shall reflect the approved budget, utilizations, Reflects the report of actual revenue and
disbursements, and balances of the agency other receipts of the agency/operating units
authorized by law to use their income. ( ex. for the current year presented by quarter and
SUC) by specific sources consistent with RCA.
Submitted to COA and DBM within 30 days Shall be submitted to COA and DBM within 30
after the end of each quarter. days after the end of each quarter.
Validity of Appropriation
PS = 8%
MOOE & CO = 5%