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SAP - Sales and Distribution - Billing - Lesson 16 - SapTechPro
SAP - Sales and Distribution - Billing - Lesson 16 - SapTechPro
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Billing
A Billing document is legal document given by company to customer for goods or services provided. It contains the terms and
conditions agreed between two parties along with details on items and prices along with taxes. The Sales area is responsible for
creating and sending document on the terms agreed.
In Sales & Distribution, Billing represents the final processing stage for any business transaction.
Billing is linked with Order and delivery processing and information is available at each stage. Billing Document is always created
with reference to a preceding document, either an Order, Delivery or Credit/Debit memo request.
Billing transactions can be assigned a specific sales area from where the bill would be generated towards the customer.
An interface to Accounting exists from Billing hence company code needs to be associated with Billing document.
Billing document is controlled by Billing Type.
Different billing types are provided in system for different business transactions
F5 Proforma Invoice
G2 Credit Memo
L2 Debit Memo
S1 Cancellation Invoice
IV Intercompany Invoice
Credit Memo & Debit Memo: These are Billing documents created on basis of customer complaints. Credit memo reduces receivables
while Debit memo adds on to it.
Proforma Invoice: Invoice document created for exported goods to indicate cost of goods to authorities is Proforma Invoice. There is
no difference between Invoice and Proforma except that Proforma does not pass on to accounting.
(https://www.saptechpro.com/image.axd?picture=image_267.png)
Individual Billing Document: A single Billing document is created for each sales document, example one Invoice per delivery. In
copy control routine can be defined to have an individual billing document.
(https://www.saptechpro.com/image.axd?
picture=image_268.png)
Collective Billing: Collective Billing combines different documents (orders / deliveries) into a single Invoice document provided
certain data specified is common across these source documents. The Header data appearing in billing document must be same.
(https://www.saptechpro.com/image.axd?
picture=image_269.png)
Invoice Split: If Invoices are to be created separately according to some predefined criteria even for items originating from same
source document invoice split can be used. In copy control requirements can be defined with split criteria to ensure sales orders
or deliveries are not combined into a collective billing document.
(https://www.saptechpro.com/image.axd?picture=clip_image001%5B4%5D_5.gif)
Proforma Invoice: Invoice document created for exported goods to indicate cost of goods to authorities is Proforma Invoice.
There is no difference between Invoice and Proforma except that Proforma does not pass on to accounting.
System can post entries from Billing documents to relevant accounts via ‘Account determination’.
Reference number and Assignment number can be carried from Billing document to Financial document to be used as reference when
incoming payments are posted from customer.
Billing document can get blocked for accounting for two reasons i.e if it is set in customizing to block for the billing type or if errors occur
in account assignment.
System has provided with a tool to analyse errors in account determination with which errors can be corrected and billing document
released to accounting.
For certain Billing documents or certain scenarios it is required that Billing documents be first checked by relevant authorities prior to
releasing it to accounting, in such cases automatic block is setup in customizing.
In integration with Controlling, costs and revenues from billing document data can be transferred to following sub-ledger accounts
Customization for activation of Controlling area and integration needs to be setup for transfer to take place.
Invoice List
Invoice List is a functionality within billing provided by system to create, at specified time intervals or on specific dates, a list of billing
documents, to be sent to a Payer.
Various Billing types are pre-configured in system and can be used for various scenarios. There are three options for configuring new
sales document types:
Definition and configuration of sales document type can be divided in three parts
We will study the configuration of SAP provided sales document type for standard delivery related billing ‘F2’.
Instructions
Follow Menu Path: IMG ® Sales and Distribution –> Billing –> Billing Documents –> Define Billing Types
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B8%5D_2.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image002_39.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image006_8.jpg)
a. If existing Billing type is to be modified, choose the document type from list and click on
(https://www.saptechpro.com/image.axd?picture=clip_image007_14.gif) to get into details
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b. For copying existing Billing type to new one select the sales document type to be copied and click on
(https://www.saptechpro.com/image.axd?picture=clip_image008_32.gif) or F2.
Here we will follow option ‘a’ and select Billing type F2 and click on (https://www.saptechpro.com/image.axd?
picture=image_270.png). To search for correct order type click on (https://www.saptechpro.com/image.axd?
picture=image_271.png) and enter the key.
(https://www.saptechpro.com/image.axd?picture=clip_image013_5.jpg)
The controls are grouped in various blocks like Number Systems, General Control, Account Assignment etc.
2. Maintain the fields as explained below: The explanation is provided block wise
(https://www.saptechpro.com/image.axd?
picture=clip_image014_15.gif)
Billing Type 4 character key for the Billing type. Description is next to it
No.range int.assgt. No range to be used for Billing document numbers if assigned internally
(https://www.saptechpro.com/image.axd?
picture=clip_image016_16.gif)
Etc.
Transaction group Grouping that controls certain characteristics of sales doc processing.
Posting Block This check box controls blocking of billing document transfer to accounting.
Statistics Check box controls whether system stores the billing information for statistical purposes and
reporting.
Billing Category Used to differentiate billing document requirements. Generally left blank
Negative posting A correspondingly set posting on the debit side reduces the credits side of the account. A
credit posting reduces the debit side of the account.
(https://www.saptechpro.com/image.axd?
picture=clip_image017_10.gif)
Branch/Head Office Indicator controls which partner functions can be passed on to Accounting
(https://www.saptechpro.com/image.axd?
picture=clip_image018_17.gif)
Credit memo w/ValDat Used for Value date to be filled in case of Credit Memo
(https://www.saptechpro.com/image.axd?
picture=clip_image019_11.gif)
Rel for Rebate Check box, which controls if a Billing type is relevant for rebates.
(https://www.saptechpro.com/image.axd?picture=clip_image020_11.gif)
Cancellation Billing type Cancellation billing type to be assigned to this billing type to be used when billing documents is to
be cancelled.
(https://www.saptechpro.com/image.axd?
picture=clip_image021_8.gif)
(https://www.saptechpro.com/image.axd?
picture=clip_image022_9.gif)
AcctDetermProc. Account determination procedure is assigned here to Billing document type. If this is not assigned
the document cannot be passed on to accounting. Example Proforma Billing type
Doc. pric. Procedure Document pricing procedure is assigned here in case separate Pricing procedure needs to be
determined in Billing document.
Reconciliation accounts
Acc. det. cash. Account determination procedure for Cash accounts
cards cards
(https://www.saptechpro.com/image.axd?
picture=clip_image023_9.gif)
Text Determ. Proc. Itm Text determination procedure for Billing Item
Delivery text Check box if texts from delivery are to be copied to Billing
EFFECT OF CONFIGURATION
Billing type configured here would be used for creating Billing document in specific scenario.
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Billing Documents –> Define Number Ranges for Billing Documents
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B9%5D_1.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image025_7.gif)
2. Click (https://www.saptechpro.com/image.axd?picture=clip_image026_6.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image028_2.jpg)
4. Click (https://www.saptechpro.com/image.axd?picture=clip_image030_8.gif)
5. Click (https://www.saptechpro.com/image.axd?picture=clip_image024%5B1%5D_1.gif)
Effect of Configuration
Number range maintained here will be assigned to Billing type as explained earlier and used for billing document creation.
The controls specify how and what data needs to be copied on to the target billing document from the source.
Instructions Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Maintain Copy Control for Billing Documents
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B10%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image031_5.gif)
2. Click on (https://www.saptechpro.com/image.axd?picture=clip_image032_6.gif) and click
(https://www.saptechpro.com/image.axd?picture=clip_image033_6.gif)
(https://www.saptechpro.com/image.axd?picture=image_272.png)
Source – This is the Delivery type used as reference from which new data would be transferred to create new Billing document.
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For existing Billing types provided in system copy control is maintained. Let us study configuration of Target ‘F2’ and source ‘LF’.
(https://www.saptechpro.com/image.axd?picture=clip_image037_3.jpg)
Copying requirements Routine no is assigned here for Copying requirements to be checked at header level while creating
billing document.
Determ.export data Where system should get export data is specified here.
(https://www.saptechpro.com/image.axd?
picture=clip_image038_4.gif)
(https://www.saptechpro.com/image.axd?
picture=clip_image022%5B1%5D.gif)
(https://www.saptechpro.com/image.axd?
picture=clip_image021%5B1%5D.gif)
Copy Item number Indicates whether system copies item no from source to target document.
(https://www.saptechpro.com/image.axd?picture=clip_image042_1.jpg)
(https://www.saptechpro.com/image.axd?picture=clip_image044.jpg)
Fields to be maintained as below
Data VBRK/VBRP Routine for data transfer at header & item level. Here routine can be assigned for creating Individual
Billing documents etc.
Billing quantity Specifies which quantity system copies from source document.
(https://www.saptechpro.com/image.axd?
picture=clip_image045_2.gif)
Pos/neg. quantity Specifies when copying quantity in target document has positive, negative or no effect of quantity in
source document.
(https://www.saptechpro.com/image.axd?picture=clip_image046_1.gif)
Pricing Type Specifies how system treats pricing data when creating billing document. There are many pricing types ,
generally used one’s are below
(https://www.saptechpro.com/image.axd?
picture=clip_image047_2.gif)
(https://www.saptechpro.com/image.axd?
picture=clip_image048.gif)
Cumulate Cost Check box indicates if cost of sub-items is to be cumulated in main item
Price Source Sequence and source from where prices are to be copied
(https://www.saptechpro.com/image.axd?
picture=clip_image049_2.gif)
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Define Blocking Reason for Billing
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B11%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image052_3.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image054.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image024%5B3%5D.gif)Click on
(https://www.saptechpro.com/image.axd?picture=clip_image009%5B1%5D_1.gif) for maintaining new one’s. and then click Following
fields are maintained
(https://www.saptechpro.com/image.axd?picture=clip_image058_2.jpg)
Effect of Configuration Billing block reasons are defined and assigned to Billing types.
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Invoice Lists –> Assign Invoice List Type To Each Billing Type
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B12%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image060_4.jpg)
Billing types are available here. The Invoice List type is assigned to billing types.
Effect of Configuration Invoice Lists can be created in system for Billing documents.
Various Rules are preconfigured in system and can be used for various scenarios. There are three options for configuring new rules:
You define the rules for date determination on the basis of the following dates:
The possible baseline date is predefined by a fixed value range (for example current date, beginning of the contract) and cannot
be changed.
You can define the period in any way by specifying a number with a corresponding time unit.
If you use a calendar ID to define a rule, the system determines the next possible workday starting from the baseline date. If you
use a calendar ID, you may NOT specify a period.
We will study the configuration of SAP provided rule ’50 – Monthly at end of each month’.
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Billing Plan –> Define Rules for Determining Dates
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B13%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image062_2.jpg)
d. If existing Rule is to be modified, choose the Rule from list and click on (https://www.saptechpro.com/image.axd?
picture=clip_image007%5B3%5D_2.gif) to get into details
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e. For copying existing Rule to new one select the Rule to be copied and click on (https://www.saptechpro.com/image.axd?
picture=clip_image008%5B1%5D_2.gif) or F6.
Here we will follow option ‘a’ and select Rule ‘50’ and click on (https://www.saptechpro.com/image.axd?
picture=clip_image007%5B4%5D_5.gif). To search for Rule click on (https://www.saptechpro.com/image.axd?
picture=clip_image063_3.gif) and enter the key.
(https://www.saptechpro.com/image.axd?picture=clip_image065.jpg)
Date Det.rule 2 character code for Indirect rule determination of dates in Billing plan. Here ‘50’ exists in
system, for new any two characters can be entered.
Baseline date This is baseline date from which further dates are calculated. This is predefined in system
and following entries exist:
(https://www.saptechpro.com/image.axd?
picture=clip_image066_1.gif)
(https://www.saptechpro.com/image.axd?
picture=clip_image067_2.gif)
(https://www.saptechpro.com/image.axd?
picture=clip_image068_1.gif)
Calendar ID If Calendar is to be used to influence date determination, example actual dates in month it
has to be entered here.
Contract data Used for Contract items where item date has not to be selected from baseline date, but from
Header date.
EFFECT OF CONFIGURATION
1. Periodic Billing.
2. Milestone Billing.
There are three options for configuring new billing plan types:
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Billing Plan –> Define Billing Plan Types
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B14%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image072.jpg)
a. If existing Billing Plan type is to be modified, choose from list and click on (https://www.saptechpro.com/image.axd?
picture=clip_image007%5B5%5D_3.gif) to get into details
Royal Sundaram
Buy Now
b. For copying existing Billing Plan type to new one select the Rule to be copied and click on
(https://www.saptechpro.com/image.axd?picture=clip_image008%5B2%5D_1.gif) or F6.
(https://www.saptechpro.com/image.axd?picture=clip_image074.jpg)
Using option ‘a’ here, select entry ‘02’ and click on (https://www.saptechpro.com/image.axd?
picture=clip_image007%5B6%5D_1.gif) Following screen is displayed
Billing plan type 2 character code for Billing plan type can be entered
Start date Date rule for determining origin of Billing plan dates
dates
Horizon Rule for determining horizon of Billing plan i.e. period from start date till when billing plan applies in
future.
Next bill. Date Rule for determining next billing date in billing plan
FCode- OvervScrn Overview screen to be displayed after entering original billing plan data.
3. Click on (https://www.saptechpro.com/image.axd?picture=clip_image075.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image077.jpg)
a. If existing Billing Plan type is to be modified, choose from list and click on (https://www.saptechpro.com/image.axd?
picture=clip_image007%5B7%5D_1.gif) to get into details
b. For copying existing Billing Plan type to new one select the Rule to be copied and click on
(https://www.saptechpro.com/image.axd?picture=clip_image008%5B3%5D_1.gif) or F6.
dates
FCode- OvervScrn Overview screen to be displayed after entering original billing plan data.
Effect of Configuration
Billing Plan type is now configured for Periodic and milestone billing and can be used for creating billing plan in sales documents.
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Billing Plan –> Define Date Descriptions
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B15%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image080.gif)
Several date categories can be specified for a billing plan type hence a default date category is also specified here for each billing plan
type.
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Billing Plan –> Define and Assign Date Category
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B16%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image081_1.gif)
Click on (https://www.saptechpro.com/image.axd?picture=image_273.png)and
(https://www.saptechpro.com/image.axd?picture=clip_image084.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image088.jpg)
BillingPlanType 2 character code for Billing plan type is selected here from list created earlier
Date Description Description of Billing date to be selected here from List of descriptions created in previous task.
Billing Rule Specifies for Billing plan date how the value to be billed is determined.
(https://www.saptechpro.com/image.axd?picture=clip_image089_1.gif)
Billing block Default billing block to be proposed for billing dates in plan in sales document.
(https://www.saptechpro.com/image.axd?picture=clip_image084%5B1%5D.gif)
(https://www.saptechpro.com/image.axd?picture=image_274.png)
Effect of Configuration Date rule is defined here for Billing Plan types.
Date proposal is used only for Milestone billing. When sales order is created with milestone billing dates are copied according to
reference and re determined on based of current rules.
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Billing –> Billing Plan –> Maintain Date Proposals for Billing Plan Types
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B17%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image097_1.jpg)
Click on (https://www.saptechpro.com/image.axd?picture=clip_image098_2.gif)
(https://www.saptechpro.com/image.axd?picture=image_275.png)
Click on (https://www.saptechpro.com/image.axd?picture=image_276.png)
(https://www.saptechpro.com/image.axd?picture=clip_image104_1.jpg)
Description
(https://www.saptechpro.com/image.axd?
picture=clip_image105.gif)
Click on (https://www.saptechpro.com/image.axd?picture=clip_image106.gif)
Effect of Configuration
Date proposal is assigned to Milestone billing plan, which would be used as reference when creating billing plan in sales documents.
Instructions
Follow Menu Path: : IMG –> Sales and Distribution –> Billing –> Billing Plan –> Assign Billing Plan Types to Sales Document Types
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B18%5D.gif)
(https://www.saptechpro.com/image.axd?picture=image_277.png)
Instructions
Follow Menu Path: : IMG –> Sales and Distribution –> Billing –> Billing Plan –> Assign Billing Plan Types to Item Categories
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B19%5D.gif)
(https://www.saptechpro.com/image.axd?picture=image_278.png)
Effect of Configuration
Billing Plan type is assigned to Item level and billing plan can be created at sales document item level.
Instructions
Follow Menu Path: IMG –> Sales and Distribution –> Sales –> Sales Documents –> Sales Document Header –> Define Sales
Document Type
1. Click (https://www.saptechpro.com/image.axd?picture=clip_image001%5B20%5D.gif)
(https://www.saptechpro.com/image.axd?picture=clip_image116.jpg)
g. If existing Sales document type is to be modified, choose the document type from list and click on
(https://www.saptechpro.com/image.axd?picture=clip_image007%5B11%5D_1.gif) to get into details
h. For copying existing sales document type to new one select the sales document type to be copied and click on
(https://www.saptechpro.com/image.axd?picture=clip_image008%5B4%5D_2.gif) or F6.
(https://www.saptechpro.com/image.axd?picture=clip_image009%5B8%5D.gif)
Here we will follow option “a” and select order type SDF and click on . To search for correct order type, click on
(https://www.saptechpro.com/image.axd?picture=image_279.png)
Select order type RE and click on (https://www.saptechpro.com/image.axd?picture=image_281.png). To search for correct order
type, click on (https://www.saptechpro.com/image.axd?picture=image_282.png)and enter the key.
(https://www.saptechpro.com/image.axd?picture=image_283.png)
Select order type CR and click on . To search for correct order type, click on and enter the key.
(https://www.saptechpro.com/image.axd?picture=image_284.png)
Select order type DR and click on . To search for correct order type, click on and enter the key.
Effect of Configuration
Sales Document types for respective business scenarios within complaints and returns processing are defined.
For further configuration tasks related to entire business process refer configuration guide for Sales, Delivery and Billing.
Tags : SD (https://www.saptechpro.com/?tag=/SD)
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