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ASSIGNMENT
ON
KNOWLEDGE MANAGEMENT & RESOURCES SHARING IN UMT LIBRARY
STAFF

SUBMITTED TO:

Miss. Nosheen Fatima

SUBMITTED BY :

Humara Andleeb

Roll No. 17 (Morning)

MLIS 4th semester

DEPARTMENT OF LIBRARY & INFORMATION SCIENCE

UNIVERSITY OF THE PUNJAB
LAHORE
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Introduction of UMT
 
The University of Management and Technology (UMT) is one of the premier higher
education institutions of the country. It is an urban, co-educational institution that is dedicated to
excellence in teaching and research. It provides a wide range of degree programs that match
international standards.
The University takes pride in its institutional climate and academic culture. It provides a
friendly and highly supportive environment to its students. There are ample opportunities for
positive interaction between students and faculty. UMT encourages students to be receptive to
new ideas, to ask objective questions and to pay attention to detail in order to infuse participants
with an aptitude for life long learning. It values freedom of speech, permits dissent and
welcomes diversity of views. It aims to produce well-rounded individuals who can make positive
contributions to society on a personal and professional level.
UMT believes that a University has a primary role in producing citizens who will be
leaders and decision makers of the future. More than anything else, UMT is proud of its high
quality academic programs. The curriculum not only provides a solid foundation of the
disciplines involved but also imparts specific skills and specializations that the students are
looking for.
The University responds to change both in the workplace and in academic scholarship. Its
courses are highly demanding and relevant to the requirements of the modern work environment.
At UMT, life-long learning is not mere a slogan. UMT provides a basis for the professional
development of both teachers and students.
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Learning Resource centre

 
UMT supports its academic programs and research initiatives through a state-of-the-art
Library and Learning Resource Centre. It is an indispensable source of information and is one of
well-stocked libraries of Pakistan. UMT Library actively supports learning and is committed to
the dissemination of knowledge and improvement in the intellectual content of its users.
Library works as catalyst in transforming learning into knowledge. It develops
relationship between itself and users to strengthen knowledge creation, dissemination and
generation. It has gained significant grandness in knowledge and information-seeking
community. The number of corporate clients and alumni who continue to use our services on a
regular basis speak of the quality of our resources.  The development and elaboration of services
designed around broad-spectrum of contents and concepts are done on continuous basis. This is
how the Library is a treasure house of human knowledge.

Services & Facilities

 Reference Desk
 Lending/borrowing Services
 Reservations of Books
 Inter Library Loan
 Document Delivery Services
 Photocopying Facility
 Information Literacy and Orientation Sessions
 Classified Information
 Recommend/suggest a purchase
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Definition of Knowledge Management

There are several different, and sometimes quite confusing statements that claim to be a
definition of Knowledge Management' and there are different perspectives on what Knowledge
Management is. For example:
 KM is about systems and technologies
 KM is about people and learning organisations
 KM is about processes, methods and techniques
 KM is about managing knowledge assets
 KM is a holistic

Some well known KM Definitions

"If only HP knew what it knows it would make three times more profit tomorrow"
Lew Platt, ex CEO Hewlett Packard

"Knowledge Management is the discipline of enabling individuals, teams and entire

organizations to collectively and systematically create, share and apply knowledge, to better
achieve their objectives"

Ron Young, CEO/CKO Knowledge Associates International initiative across the entire
organization

“KM is not a discipline, as such, and should be an integral part of every knowledge
workers daily responsibilities”

Do you really need KM

• Competitive success will be based on how strategically intellectual capital is managed
• Capturing the knowledge residing in the minds of employees so that it can be easily
shared across the enterprise
• Leveraging organizational knowledge is emerging as the solution to an increasingly
fragmented and globally-dispersed workplace
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Does a KM System Need a Chief Knowledge Officer?

• Only if your organization is serious about implementing a knowledge management

program
• Economic realities and and competitive edge factors play a large role

Dept: learning resource development:

Head of the department: Sohail Aslam

Main purpose and goal of this department of build library collection according the users
need. There are some core function of this department these function are Acquisition ,
accessioning , assigning subject heading classification, technical processing cataloging, lobeing
posting and stamping.

Knowledge management in learning resource development

When starting the new semester in UMT, the faculty member sent their required titles to
collection development offices through e-mail and requires are receive from the student, after
receiving the request check the bibliographic verification from LIMS and if the title are available
in LIMS then inform the users if no to get approval if not except the approval to inform the users
if yes to place order and after this to receive the material. Check the title price, next step’s
accessioning seal the bill OTR after receiving the bill fill the record and there are different
moods of payment. All these requests and records are file in library records.

After ending of the month head of department general the monthly activity report in this
report all the function are reform all the month cleaning. Explain and this report submit the chief
library office, all these reports are file in the staff activity report file.
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Dept: learning innovation:

Head of the department, CLO Muhammad Anwar Ch. Library officer,

Saima Anjum, KM in learning innovation department

There are many core function of this department:

 Reference assistance
 Document
 Delivery services
 CAD collection

During schedule library hours to provide patrons with in depth and referral assistance. This
dairy of this department if required item are not found in library. Library she arrange the
required, item from other libraries and (National lib) BLD SC (British library document delivery
series)

And head of the department arrange orientation program for student and staff and faculty.
They arrange different section on information handling skill for faculty and student (Graduate
and M.Phill)

In the end of every month the library officer maintain her monthly activity report of this
department and submit the chief library officer.

Dept: learner support services”

Head of department: Muhammad Tufail Khan

Km in learner support series: there are some core function of this department

 Circulation of titles
 Library membership and overdue notices
There are many function are perform in this department.

Head of the department: Muhammad Tufail khan:

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General monthly shelf reading report Library staff daily perform shelf reading and the
also generate report the issue and return statistic in and end of the month end update the fine
statistic of user in PIMS and of the monthly finally generate the monthly report of this
department and submit the chief library officers. (And also generate report of user statistic in
library) All these records are properly maintain files.

External Knowledge flow

Internal Knowledge flow

Activity and activation flows

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Legend
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Monthly meeting
And end of every month arrange the meeting of all the lib department heads and share their
problems and progress and ideas start of the New Year. All professional staff draws their 6
month plan of their own departments and doing this month. They perform the task and end of
these 6 months they fell the performance appraisal forms and submit the chief library officers
according these grades the promotion are take place and increments given according to these
perform of staff.

Channels of networking

 Face to face
 Meetings
 Demonstrations
 E-mail
 Conferences

Conclusion

In the end I suggest that their all activities are going well but their professional staff is
less most of them are paraprofessionals. I think their library staff should be professional and in
the end of their daily work they should sit together and discuss their problems according to their
work and according to students that they face.