RPRC183359

INDIAN OIL CORPORATION LIMITED

(REFINERIES DIVISION)
PANIPAT REFINERY,
PANIPAT

Tender Document
For

“Lining Up Contract: Support services (Supply of Manpower) for

Miscellaneous jobs in Fire & Safety Department at Panipat Refinery.”

Tender No.: RPRC183359

SECTION- 2
OF TENDER DOCUMENT

INSTRUCTIONS
Documents of this section are to be downloaded, printed, filled, signed, stamped, scanned
1.
and uploaded using digital signature.
2. Vendors are advised to read carefully before filling and signing the formats

Warning: Bidders to note that non-submission or Partial submission of declarations of

Section-II may lead to rejection of their offer without any further communication.

This Tender Document Consists of 03 (Three) Parts:

Section-1 + Section-2 + Price Part

Page 1 of 13
 RPRC183359

INDEX-TENDER DOCUMENT SECTION-2

No. of
SN Description
Pages
1. Check List for Submission of Tender 3
Exceptions & Deviations Format
2. (Annexure - L) 1
Declaration for Acceptance of GCC, SCC, Special
Conditions on Safety Regulations & Environmental
3. 1
Management System of IOCL, Guidelines on Personal
Protective Equipment (PPE) and Tender Document
4. Performa of Declaration of Black Listing/Holiday Listing (Annexure - M) 1
Loss Control Performance of Contractor
5. (Annexure - N) 1
Consent Letter Format for Payment through Internet
6. (Annexure - O) 1
Format for Independent ESI
7. (Annexure - P) 1
Performa for Declaration on Proceedings Under and
8. (Annexure - Q) 1
Bankruptcy Code, 2016 (IBC)
Format for GST
9. (Annexure - S1) 1

Page 2 of 13
 RPRC183359

PRE-QUALIFICATION CRITERIA ACCEPTANCE CHECKLIST

(To be filled in by the bidder)

Name & address of party: IOCL Vendor Code (if any):

The Bidders must ensure that the following documents in support of their credentials for Pre-
Qualification of Bid are submitted along with their Bid, in absence of which, the offer is liable
for rejection:
Following documents:
1. EMD Instrument {BG – if applicable/EMD 'online' through Net Banking or NEFT mode /Micro & Small
Enterprises (MSE) Certificate/Startup recognized by DIPP Certificate}.
2. Work Orders along with Schedule of Rates & TDS certificate issued in support of their credentials for
experience in similar nature of work as specified in clause - 4 (b) & (c) of NIT
3. Completion Certificate issued/ certified by Engineer-in-Charge (EIC) or Work Order issuing authority for Work
orders mentioned at Sl. No. 2 above (The completion certificate should clearly indicate the Actual Executed
value excluding Taxes & duties and Actual date of completion).
4. Annual Turn-Over (ATO) Document.
5. Copy of Provident Fund (PF) Code allotment letter.
6. Copy of Permanent Account Number (PAN) Card.
7. Copy of Employee State Insurance (ESI) Code allotment letter OR Annexure-N for ESI Code.
8. Income Tax Returns acknowledgement for last 3 years.
9. Valid legal Authorization document in favour of signatory to tender.

Sl. No. Pre-Qualifying Document Details of Document Submitted by Page No.

Bidder From To

1.1 EMD: Rs. 6,900.00 No.:

[Bidder to specify EMD instrument submitted
like BG No. (if applicable) / EMD 'online'
through Net Banking or NEFT mode / NSIC / Dated :
MSEs Certificate No / Startup recognized by
DIPP]

1.2 Scanned Copy of NSIC/ MSEs Certificate/Startup YES / NO

India registration certificate, if having Submitted
along with Tender.

2.1 Name of Work Orders submitted by bidder in 1.

support of their credential for experience in similar
nature of job as specified in clause – 10.3 & 10.4
of NIT i.e. "Manpower Supply 2.
Job(Unskilled/Semi-Skilled/Skilled/Highly
Skilled).”
3.

2.2 Work Order No. & its Issue Date 1.

[Executed during any of the last five years
ending on last day of the month immediately
previous to the month in which last date of bid 2.
submission (In case of extended bid
submission date, original bid submission date
shall be considered) falls]. 3.

Page 3 of 13
 RPRC183359

2.3 Value of Work Order (excluding taxes & duties) 1. Rs.

Uploaded not less than:
Rs. 2.06 Lacs (3 work order) OR 2. Rs.
Rs. 2.75 Lacs (2 work order) OR
Rs. 3.43 Lacs (1 work order) 3. Rs.
(Note: Subject job is Critical in nature so
there is no Relaxation of PQC to MSE &
Startup bidders)

2.4 Whether Schedule of Rates of above work orders 1.

submitted.
2.

3.

2.5 Technical Prequalification Criteria:

Nil
3.1 Whether Completion Certificate of the above 1.
work order submitted (Reference No. and date to
be mentioned)
In case of Rate Contracts which are running under
extension after contractual completion period, 2.
suitable document (certified by “WO issuing
company” / Engineer-In-Charge) as per format given
in Annexure‐F indicating executed value up to the 3.
original completion period along with extension letter
will be treated as proof of successful completion of
work.
3.2 Executed value of above work(s) excluding taxes 1. Rs.
& duties as mentioned in completion certificate or
certified bill. (Duly Certified by Engineer-in-Charge 2. Rs.
of above work / Issuing authority).
3. Rs.
3.3 Actual Date of Completion as per Completion 1.
Certificate (Duly Certified by Engineer-in-Charge
of above work). 2.

3.

3.4 Name, Designation, email address and contact 1.

phone nos. of Work orders and Completion
certificates issuing authority / EIC. 2.

3.

3.5 Issued TDS certificate submitted against Yes/ No

submitted work orders.
4.0 Annual Turn Over (ATO) Value (should be not Rs.
less than Rs.4.12Lacs within any one of the
last 3 preceding financial years, i.e.
01.04.2015 onwards)
(Note: Subject job is Critical in nature so
there is no Relaxation of PQC to MSE &
Startup bidders)

Page 4 of 13
 RPRC183359

4.1 Reference of ATO document Audited Balance Sheet & Statement of

Profit and Loss Account

4.2 Date of issue of ATO document

5.0 P.F. Code number Allotment letter No.:
Copy of allotment letter submitted –
Yes/No
6.0 Permanent Account No. (PAN) No.:
7.0 Independent ESI Code Allotment letter. No.:
Copy of allotment letter submitted –
Yes/No
8.0 Valid Assessment Order or IT return (SARAL) AY 2016-2017
acknowledgement for last three assessment AY 2017-2018
years AY 2018-2019
9.0 Valid legal Authorization document in favour of
signatory to tender.
(Proprietorship affidavit/Partnership deed/ Power
of Attorney / Resolution of the board) In case of
bidder is a company the bidder is also to submit
“Article and Memorandum of Association”.

10.0 b) Self attestation of Section - II of tender Yes/ No

document
a) Digitally signed/ Self attestation of Section - Yes/ No
I of tender documents & PQ documents
11.0 The Bidder shall duly fill all the three pages (duly signed and stamped) of this PRE-QUALIFICATION
CRITERIA ACCEPTANCE CHECKLIST and Upload the same along with above mentioned documents with
the offer. The Pre-Qualification documents shall be self-attested/ digitally signed (all pages) and serially
numbered.

12.0 Bidder to note that “In case, a foreign bidder submits any of the Pre Qualification supporting documents
in any language other than English, then it will be the responsibility of such foreign bidder to also provide
the English translation copy of the same duly certified, stamped and signed by their Local Chamber of
Commerce/ Notary.”
13.0 DECLARATION: I/We understand that the above check list has to be duly filled in all respects and all the said
document submitted. I/We agree to our offer being rejected in absence of above, without any further
correspondence in this regard.

Authorized Signatory
Signature :
Name :
Designation :
Stamp :

Full address with Contact No. :

E-mail address :

Page 5 of 13
 RPRC183359

(Annexure-L)

EXCEPTIONS & DEVIATIONS FORMAT

SL. Reference of bid Subject Deviations

No. document
Page Clause
No. No.

NOTE:
1. Bidder to note that any deviation to the Tender may render the offer liable for rejection.
2. Bidder to fill the above format with either “Nil” Deviation’ or with clause wise deviation.
3. In case, the above format is not filled, it will be presumed that there is “NO” deviation (either
technical or commercial).
4. Deviation mentioned anywhere else will not be taken into cognizance.

Name of the Bidder : __________________________________

Signature of the bidder with stamp : __________________________________

Page 6 of 13
 RPRC183359

DECLARATION FOR ACCEPTANCE OF GCC, SCC, SAFETY REGULATION &

ENVIRONMENTALMANAGEMENTSYSTEM OF IOCL, GUIDELINE ON PERSONAL PROTECTIVE
EQUIPMENT (PPE) AND TENDER DOCUMENT

A) I/We have read the following standard documents and agree to abide by all the terms &
conditions of the same:

1. Guidelines on Personal Protective Equipment (PPE) -- (50 pages)

Special Conditions on Safety Regulations & Environment
2. Management System of Panipat Refinery
-- (26 pages)

3. Special Conditions of Contract of Panipat Refinery -- (19 pages)

4. General Conditions of Contract Refineries Division -- (200 pages)

B) I/We have read the Tender document fully and have understood the Tender requirements
and accept all terms and conditions of the Tender document Section-I & II (except for the
ones mentioned in the deviation statement) and our offer is in confirmation to all terms
and conditions of the tender as per Index of Section-I & II.

_________________________________________

Accepted and confirmed by the Intending Bidder

Name of the Bidder : _____________________________________

Signature of the bidder with stamp : _____________________________________

Page 7 of 13
 RPRC183359

(Annexure-M)

PERFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING

In the case of a Proprietary Concern:

I hereby declare that neither I in my personal name or in the name of my Proprietary concern
M/s___________________________________________________which is submitting the accompanying Bid//Tender
nor any other concern in which I am proprietor nor any partnership firm in which I am involved as a Partner, are
presently or have during the past three years, been placed on any black list or holiday list declared by Indian Oil
Corporation Ltd. Or by any department of any Government (State, Provincial, Federal or Central) or by any Public
Sector Organization in India or in any other country nor is there pending any inquiry by Indian Oil Corporation Ltd. Or
any Department of the Government or by any Public Sector Organization in India or in any other country, in respect of
any corrupt or fraudulent practice(s) against me or any other of my proprietorship concern(s) or against any partnership
firm(s) in which I am or was at the relevant time involved as a partner, except as indicated below:
(Here give particulars of blacklisting or holiday listing, and /or inquiry and in absence thereof state "NIL")

In the case of a Partnership Firm:

We hereby declare that neither we, M/s___________________________________________submitting the

accompanying Bid/Tender nor any partner involved in the said firm either in his individual capacity or as proprietor or
partner of any other firm or concern presently are or within the past three years have been or has been placed on any
blacklist or holiday list declared by Indian Oil Corporation Ltd. Or by any department of Government (State, Provincial,
Federal or Central) or by any Public Sector Organization in India or in any other country nor there is any pending
inquiry by Indian Oil Corporation Ltd. Or by any Department of any Government (State, Provincial, Federal or Central)
or by any Public Sector Organization in India or in any other country, in respect of corrupt or fraudulence practice(s)
against us or any partner or any partner or any other concern or firm of which he is proprietor or partner, except as
indicated below:

(Here give particulars of blacklisting or holiday listing and/or inquiry and in the absence thereof state "NIL")

In the case of Company:

We hereby declare that neither we or a parent, subsidiary or other company under direct or indirect common parent
(associate company) are presently nor have within the past three years been placed on any holiday list or black list
declared by Indian Oil Corporation Ltd. Or by any Department of any Government (State, Provincial, Federal or Central)
or by any Public Sector Organization in India or in any other country; and that there is no pending inquiry by Indian Oil
Corporation Ltd or by any Department of any Government (State, Provincial, Federal or Central) or any Public Sector
Organization in any country against us or a parent or subsidiary or associate company as aforesaid in India or in any
other country, in respect of corrupt or fraudulent practice(s), except as indicated below:

(Here give particulars of black listing or holiday listing and/or inquiry and in the absence thereof state "NIL")

It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd. Shall have the
right to reject my/our bid, and if the bid has resulted in a contract, the contract is liable to be terminated without
prejudice to any other right or remedy (including black listing or holiday listing) available to Indian Oil Corporation Ltd.

Place: Signature of Bidder: _____________________

Page 8 of 13
 RPRC183359

(Annexure -N)

Loss Control Performance of the Contractor

(To be filled in by the bidder)

Accident record of my firm during last 3 years is as under.

1. No. of accidents :

2. Permanent Disability :

3. Minor Disability :

4. Fatality :

5. Any Other :

The above statements made by me are true to the best of my knowledge.

Page 9 of 13
 RPRC183359

(Annexure -O)
Consent Letter Format for E-Payment
(On the Letterhead of the Vendor / Contractor / Supplier)
Date : _______________

To
Indian Oil Corporation Ltd. (Refineries Division)
Panipat Refinery,
Panipat-132140 (Haryana)

Dear Sir,

With reference to the Tender/P.O./W.O / Contract Ref. No.________________ Dtd.____________ issued to us by IOCL, we
hereby give our consent to accept the related payments of our claims/ bills on IOCL through Cheques or Internet based online
E-payments system at the sole discretion of IOCL. Our Bank account details for the said purpose is as under:

SN Particulars Details
1 Name and Address of the Beneficiary

2 Account No. of Beneficiary

3 Account classification (CA / CC-11 or 29) & SB-10 as

per cheque leaf.
4 Name and address of the Bank Branch (where
payments are to be sent by IOCL)
5 Branch Name / Code
6 The 9 Digit MICR code of the Branch (as appearing on
the MICR cheque)
7 IFSC Code of the Bank Branch for RTGS mode
8 IFSC Code of the Bank Branch for NEFT mode
9 E-mail ID of Beneficiary
10 Any other Particulars (to be advised by Beneficiary for
the E-payments purposes
11 Vendor code (to be filled by IOC’s Deptt. only)
12 PERMANENT ACCOUNT NUMBER
13 MOBILE NUMBER (FOR SMS ALERTS)
A blank copy of a cancelled cheque / photocopy of a cancelled cheque relating to the above account number for verifying the
accuracy of the bank account details is enclosed.
A copy of PAN Card duly attested by authorized signatory for verifying the accuracy of the PAN is enclosed.

I/We hereby declare that the particulars given above are correct and complete.

Date: Signature of Account Holder

Place: with Company Stamp (If a Company)

Encl: One Cheque / Photocopy of Cheque duly Cancelled & Copy of PAN Card.

***We hereby confirm that the above bank account details of beneficiary are correct in all respects and the account of
Beneficiary (IOCL Vendor) is maintained at our bank branch.

(Name of the Bank & Branch)

Authorized Signatory

***Verification required only in case (a) vendors not providing a cancelled cheque leaf or if vendors name is not
printed/appearing on the cancelled cheque leaf submitted to IOCL Office. (b) Change in existing bank details.

Page 10 of 13
 RPRC183359

(Annexure-P)

FORMAT FOR INDEPENDENT ESI

Strike out Not Applicable Clause / section and furnish relevant document.

(a) If Available:

If independent ESI code is available, please indicate code _______________________and annex the copy of the
same.

(b) If independent ESI code is presently not available:

Party will be governed by the following:

“In case job is awarded, party will acquire independent ESI code within 15 days of the date of issue of Work
order. The gate pass for labour shall be issued only after furnishing the independent ESI code to Engineer-in-
Charge (EIC). In case party fails to acquire the independent ESI code, EIC reserves the right to cancel the work
order, forfeit the EMD and initiate suitable penal action as deemed fit by IOCL.

(c) In case of exemption claim:

In case bidder claims exemption from obtaining independent ESI code, bidder must submit documentary
evidence towards the same along with the bid. IOCL will examine the submitted documents during tendering and
convey the decision to the party. If the exemption claim is accepted by IOCL, the party will have to furnish an
indemnity bond indemnifying IOCL against any eventuality regarding ESI becoming applicable to the party during
the tenure of the contract. In case the exemption claim of party is not acceptable to IOCL the same will be
conveyed to the party and party will be governed by above clause (b). In response to IOCL communication
conveying non acceptance of party’s exemption claim, party will submit acceptance to above clause (b).

In case party does not agree to any of the above clauses (a), (b) or (c) the offer of party shall be
liable for rejection.

Page 11 of 13
 RPRC183359

(Annexure-Q)

PERFORMA FOR DECLARATION ON

PROCEEDING UNDER AND BANKRUPTCY CODE, 2016 (IBC)

Tender No. : RPRC183359

Name of Work : “Lining Up Contract : Support services (Supply of Manpower)
for Miscellaneous jobs in Fire & Safety Department at Panipat
Refinery.”
Bidder Name :

l / We, M/s. ___________________________________________________declare that:

(i) I/We am/are not undergoing insolvency resolution process or liquidation or bankruptcy
proceeding as on date.

(ii) I/We am/are undergoing insolvency resolution process or liquidation or bankruptcy

proceeding as on date as per details mentioned below. (Attached detail with technical
bid)

Note: Strike out one of above which is not applicable.

It is understood that if this declaration is found to be false, Indian Oil Corporation Ltd.
shall have the right to reject my/our bid, and forfeit the EMD, if the bid has resulted in a
contract, the contract will be liable for terminate without prejudice to any other right or
remedy (including holiday listing) available to Indian Oil Corporation Ltd.

Page 12 of 13
 RPRC183359

Annexure-S1

FORMAT FOR GST

(TAX QUOTATION/DECLARATION)

Place of Service : PANIPAT REFINERY

Name of Bidder :

Bidders is requested to quote as below:

1.0 GSTIN registration number

2.0 Particulars: As per IOCL As per Bidder
2.1 Applicable Service Category (for GST purposes) 9985

2.2 Applicable % of GST 18.00%

2.3 Service Accounting Code (SAC) for selected 9985

Service Category
3.0 Kindly confirm : Yes or No:
3.1 Whether Service Covered under Reverse
Charge?[ At present Services of GTA, Legal and
Sponsorship , among others, are covered under
GST Laws]
3.2 Whether the bidder is exempted from
registration under GST (Turnover of less than
Rs 20 Lacs/10 Lacs in case of special category
States)
3.3 Whether Bidder is under Composition Scheme
as defined under section 10 of CGST Act, 2017?
[Please note that Composition Scheme is
available only for Restaurant and Outdoor
Catering Services]

Note: In case the bidder seeks any deviation w.r.t. category of service, Service Accounting
Code (SAC) and GST rate as pre-determined by IOCL, Bidder should provide the details with
proper justification.

Page 13 of 13