REVIEWER FOR ICT 3RD QUARTER  Tabs

 Groups
 Microsoft Outlook
 Commands
o Personal information manager created by Microsoft Corp.
o Favorite Folders – quick and easy access to folders you
o Mainly used to:
recently used. You can select by the All Mail Folders then
 Send
drag to Favorite Folders.
 Receive
o All Mail Folders – e-mail folders form the e-mail accounts
 Save e-mail messages
o Navigation Pane – centralized navigation by pressing
o Useful for organizing your contacts for:
Alt + F1
 Business connections
o Window Control Buttons – maximizes / minimizes the
 Record tabs
window
 Schedules
o Close Button – closes the application.
o Sets reminders using
 The Ribbon
 Calendar
o Panel at the the top of the document
 Task manager
o Minimize the Ribbon, Maximize the Ribbon and Tab –
 Contact manager
these will hide / show the ribbon
 Screen Elements of MS Outlook
o Has FOUR tabs:
o Quick Access Toolbar – provides access to the most
 Home
common Outlook commands such as:
 Send / Receive
 Send / Receive All Folders
 Folder
 Print
 View
 Save
o Home Tab
 Delete
 displays the commands
 Undo
 changes on what task you’re doing
o File Menu – access to the only menu in Office 2013. It
o Send / Receive Tab
shows the following:
 Displays the related commands
 Info
 Send / Receive, Download and Server are the
 Open and Export
commands
 Save As
o Folder Tab
 Ave Attachments
 Displays the related commands
 Print
 New, Actions, Clean Up, Favorites and Properties
 Office Account
are the commands
 Options
o View Tab
 Exit
 Displays the related commands
o Ribbon – contains the commands organized into 3 groups:
  Layout, People Pane and Window are the  Mail Component
commands 1. Click Mail Component
 Navigation Pane 2. Click Inbox
o Centralized navigation 3. Double-click the subject
o easy access sharing features. Can show / hide by ALT + F1 4. It will open a Message Window
o Mail Pane Message Window – where you can use these commands for the
 Shows Favorite folders and All Mail Folders message sent to you.
 Contains Inbox and Sent Items - Reply
o Calendar Pane - Forward
 Contains a Calendar - Delete
 Can be used as an Appointment Book - Follow Up
o Contacts Pane - Find
 Where you can create Address and Telephone  Creating a Message
Records for your family. 1. Click Mail icon
 Category – you can view the Contacts Pane by this. 2. Click New E-mail
o Tasks Pane 3. Type your message at the Message Window
 Where you create a list of things to do. o Cc – carbon copy
o Notes Pane o Bcc – blind carbon copy
 Allows you to Place Reminders like Post-It Sticky  Replying to a Message
Notes 1. Click Reply after reading.
o Folder List 2. Type your reply in the message window
 Shows list of folders  The Calendar
 Inbox, Calendar, Contacts, Tasks, etc. are the o It is a handy tool
folders. o Listed in the Outlook’s Folder List
o Shortcuts Pane o Allows the user to schedule:
 Contains links to Outlook Today and Update  Appointments
o Buttons Used to Switch Between Panes  Meetings
 CTRL + 1 is used for Mail Pane  Events
 CTRL + 2 is used for Calendar Pane o It assists with:
 CTRL + 3 is used for Contacts Pane  Time management
 CTRL + 4 is used for Tasks Pane  General work practices
 CTRL + 5 is used for Notes Pane o Can be shared with colleagues
 CTRL + 6 is used for Folder List Pane o When you share it with them, they will know your
 CTRL + 7 is used for Shortcuts Pane Availability for Meetings
 CTRL + 8 is used for Journal Pane
o Time Slots  Viewing / Editing the Calendar
 Shows Hours of the Day o You can edit by Double-clicking the date, then change it on
 Working Hours – bright yellow the Appointment window
 Non-working Hours – darker yellow o Default Calendar View – day/week/month view
o Appointment Slots o You can choose between four timespans:
 Shows Appointments and Meetings  Day
 Calendar Item – refers to an appointment / meeting  Work Week (5-day week)
that is:  Week (7-day week)
 recurring  Month
 private  Creating a New Appointment
 whether you’ve set a reminder. 1. Go to Quick Links
- Also gives you information on: 2. Click Calendar button
 Subject 3. Select New icon
 Location  Recurring Appointments
 Duration of the meeting 1. Click Recurrence icon
o Date Navigator 2. Type the information on the Appointment Recurrence dialog
 Views one to several months at a glance box
 Bolded Dates – has an appointment / meeting for 3. Make the changes
that day 4. Click OK
 To Navigate:  Meeting Requests
1. Click the desired month o These are requests for a meeting.
2. Click the desired day o Creating a Meeting Request
3. Use the scroll arrows 1. Go to Quick Links
o Calendar Component 2. Select Calendar
 You can schedule by Outlook Calendar 3. Select the Desired Appointment Slot
 You can add notes, add / edit / delete the 4. Click the Drop-down arrow
appointments / meetings. 5. Select Meeting Request
1. Click Calendar Icon OR
2. Click New Appointment 1. Simply CTRL + SHIFT + Q
3. Click the Date you want OR
4. Click the Day, Week or Month Tab 1. Go to Folders List
5. Double-Click the Time Slot 2. Select Calendar
6. Type the Subject, Location, time etc. 3. Select the Desired Appointment Slot
4. Click the New icon
o Scheduling – used to know the availability of the attendees.
 o Add Others – button where you can invite whoever you’d  Tasks
like o Enters individual activities of work you are required to
o Global Address Book – where you can select their e-mail undertake
addresses o Similar with “To-Do List”
o They will have options such as: o Allows you to keep track of important things
 Accept – notifies that they can attend o You can also assign tasks to other people
 Decline – notifies that they can’t attend o Using the Task component
 Tentative – not sure yet but they will accept 1. Click task icon
 Propose New Time – can’t attend but will suggest a 2. Click New Task Button
new one. 3. Type the subject, due data and detail on the To-do list
 Contacts window
o Where you can easily add e-mail addresses of people 4. Save and Close when done.
outside whom you need to contact. o Using the Notes component
o Drag and Drop – an action that is done when adding a new 1. Click the Navigation Option
contact 2. Click Notes on the pop-up menu
o New Contact – a command where you can add them 3. Type the subject, due data and detail on the To-do list
manually. window
o Using the Contacts Component 4. Save and close when done
1. Click the Contact Icon o Viewing and Editing the Task List
2. Go to Ribbon 1. Double-click the subject
3. Click New Contact 2. View Task in the To-do list window
4. Go to the General Page o Creating New Tasks
5. Fill the contact information on the New Contact 1. Go to Folder List
Window 2. Click tasks
6. Save and Close when done 3. Fill in the details on the blank task
o Viewing / Editing the Contacts List  Junk Mail
1. You can view them by Letter Tabs o It is unwanted marketing material
2. Click the Contact Name o It often advertises questionable products
3. Type the modification on the Contact window. o Sophos Scanning Software – stops the junk e-mail before it
o Adding a New Contact Manually gets delivered
1. Click New o Scanned Documents in Junk
2. Click Contact  If you scan a document and sent it yourself, it will
3. Fill in the information. send to your junk e-mail folders
 You can’t open an attachment / hyperlink in your
junk folder
  To open, you should move the message to the
inbox by dragging it.
 Safe Senders List
o Where you can add the messages from certain senders that
are going to the junk e-mail folder.
o Any messages from that sender will go the inbox without
filtering.
o To Add a User to the SSL:
1. Right-click the message
2. Select Junk e-mail.
3. Select Add sender to Safe Senders List
o Blocked Senders List
 These are senders that are blocked.
 It is just the same way as adding a user to SSL but
you will select Add Sender to Blocked Senders List on
the 3rd step.
 Other Options for Junk Mail
o Add Sender’s Domain to Safe Senders List
 Future messages coming from anyone within
domain will go to your inbox, eg.@csu.edu.ph
o Add Recipient to Safe Senders List
 List Serve – it is like a distribution list
 Any message that is sent to the List Serve will not
be treated as Junk.
o Mark as ‘Not Junk’
 If you right-clicked a message and marked it as Not
Junk, then it will move back to your inbox.
o Junk e-mail options
 A window will open just to deal with your junk e-
mail.