Introduction:-

1. “Staff financing” is missing from the Employee funds related matters.

2. “ICFR related matters” are not mentioned.

Organizational Structure:-

1 Syed Ali SafdarNaqvi (SVP Consumer Finance) should be replaced with “SaeedAkhtar” (AVP-
Consumer Finance) in organizational Structure
2 Number of Support staff of also needs to bereduced to “04” instead of “16”.
3 ICFR support staff is “02” total “03” Including “The Manager”.

Please reduce the total number of employees accordingly.

Technology:-

1 Visio should be added for “Preparation of flow charts”.

Performance Management Indicators:-

1 “Maintenance of ICFR documentation” is missing from Manager ICFR’s KPIs.

2.Ishfaq Ahmed:

Accounting Entries:-

1 The account title named as “Routing account” in the entries of “Advance Tax” must be replaced
with “M/O Account”.

Performance Management Indicators:-

1 “Preparation of Information /document for assessment of Income Tax” should be added in

Manager Taxation’s KPIs.
2 “Preparation of Annual Income Tax Returns” is missing from the Manager Taxation’s KPI.

3.AsimAltaf

Introduction:-

1 Mention “FND” instead of “Bank” in the statement “key responsibilities of the bank”.
2 “Fixed Assets” is missing.

Governance:

1 “New Projects Unit” should be replaced with “Budgeting, Planning & Management Reporting”.

Organizational Structure:-
 1 “New Projects Unit” should be replaced with “Budgeting, Planning & Management Reporting”.
2 Planning & Budget -1, Fixed Assets-2 and Internal Report-2 must be replaced with “Planning &
budget-2, Fixed Assets-1 and Oracle Functionality-1” respectively.

Delegation of Authority Matrix:

1 The Matrix should be replaced with the below mentioned matrix.

Section Activity Approved Recommende Reviewed by Performed Frequency

By d By By
Corporate Preparation Board of CFO and VP & CH FND Manager Monthly,
Reporting of Financial Directors President Finance Quarterly,
Statements Half
Yearly,
Annual.
Budgeting, Budget Board of CFO and Unit Head Officer Annual
Planning & Preparation Directors President budgeting, budgeting,
Management & Approval planning & planning &
Reporting Management Management
Reporting and Reporting
CH FND and Manager
Budgeting, Board Unit Head Manager Quarterly
Planning & Presentations budgeting, Budgeting &
Management on Bank’s planning & Management
Reporting Performance Management Reporting
Reporting and
CH FND
Budgeting, GL Codes Unit Head ITG & As and
Planning & Opening budgeting, Manager When
Management planning & Budgeting & Required
Reporting Management Management
Reporting Reporting
Budgeting, Monthly CFO Unit Head Officer Monthly
Planning & Management budgeting, budgeting,
Management Reporting planning & planning &
Reporting Management Management
Reporting and Reporting
CH FND and Manager
Budgeting, Fixed Assets Unit Head Officer Fixed Daily
Planning & Management budgeting, Assets
Management planning &
Reporting Management
Reporting

Accounting Entries:
 1 Account code “30612505” and Account Title “Creditors Payables” should be replaced with
“30606008” and “MO(IBCA) respectively.
2 Manual should be replaced with “System” in the filed related to Manual/System.
3 Entries related to FED-Payable must be deleted.
4 Entries related to “Payment of Fixed Assets” must be deleted.
5 “System” should be mentioned for the entries related to “Recording Depreciation and
Amortization of Fixed Asset”.
6 Account code 40909030 for the account title “Sundry Debtors” should be replaced with
“39025021” titled as “Sale Proceeds Clearing Account”.
7 Account code “Various” for the account title “Other Income” should be replaced with
“20417001” titled as “Loss on sale of fixed assets”.
8 “System” should be mentioned for the entries related to “Recording of Fixed Assets Disposal”.
9 Account code 31102000 for the account title “Deficit on Fixed Assets” must be replaced with
“20503001” titled as “Prov against Other Assets.
10 Account code 40601000 for the account title “Asset Account” must be replaced with
“30801001” titled as “Prov against Other Assets.

Performance Management Indicators:

1 “Country Head Finance” must be at the top of “Functional Title” List.

2 “Manager Budgeting” should be replaced with “Manager Budgeting & Management Reporting”
3 Key Performance Indicators of “Assistance in the preparation of Board Presentations” should be
replaced with “Preparation of Board Presentations”.
4 “Maintenance of Chart of Accounts” must be added in the KPIs.
5 Functional Title “VP New projects and Budgeting” should be replaced with “Head Budgeting,
Planning & Management Reporting”.
6 All the KPIs of ““Head Budgeting, Planning & Management Reporting” should be replaced with
 Review of Annual Budget
 Preparation of Business Plans
 Preparation of Analysis & Reports for new projects
 Supervision of Oracle Functionality and Fixed Assets Management
 Preparation of Various Analysis as and when required.
7 Functional Title of “Assistant Manager Fixed Assets” must be replaced with “Officer Fixed
Assets”.
8 Kindly include the below mentioned in the KPIs.
 Identifying gaps-either due to non-availability of reports and/or data- and devising
strategies for addressing/filling the same through getting reports developed or data
enrichment/cleansing.
 Coordinating with ITG for development of various reports on the basis of request
received from business units.

Monitoring and Reporting:

 1 “Manager Finance/AVP Financial reporting” must be replaced with “Manager budgeting and
Management Reporting” in the “Prepared by” field of “Comprehensive graphical presentation to
BOD”.
2 “AVP/VP/CH-FND/CFO” should be replaced with “Unit Head budgeting,planning & Management
Reporting and CH-FND” ” in the “Reviewed by” field of “Comprehensive graphical presentation
to BOD”.
3 “AVP Financial Reporting” should be replaced with “Officer Finance” in the “Prepared by” field
of “Spreads by Region/area/branches/BUs.
4 “AVP Budgeting” should be replaced with “Manager budgeting and Management Reporting” in
the “Reviewed by” field of “Spreads by Region/area/branches/BUs.
5 “AVP Financial Reporting” should be replaced with “Manager budgeting and Management
Reporting” in the “Prepared by” field of “Weighted average rate of deposits-conventional”.
6 “VP Financial Reporting” should be replaced with “Unit Headbudgeting and Management
Reporting” in the “Reviewed by” field of “Weighted average rate of deposits-conventional”.
7 “AVP Financial Reporting” should be replaced with “Manager Budgeting and Management
Reporting” in the “Prepared by” field of “Weighted average rate of advances-conventional”.
8 “VP Financial Reporting” should be replaced with “Unit Head Budgeting and Management
Reporting” in the “Reviewed by” field of “Weighted average rate of advances-conventional”.
9 “Manager Budgeting” should be replaced with “Officer Budgeting and Management Reporting”
in the “Prepared by” field of “Branch wiseMIS of Advances, Deposits Profit and business
volumes”.
10 “AVP Budgeting” should be replaced with “Manager Budgeting and Management Reporting” in
the “Reviewed by” field of “Branch wise MIS of Advances, Deposits Profit and business
volumes”.
11 Delete the below mentioned fields
 Summary of budgetary analysis of Key figures by region /business units vs actual
 Notional Statement of Agriculture business
 Notional statement of Consumer Banking
 Monthly Performance Report
 Total Bank Spread Monthly Accumulative
 Region wise spread monthly accumulative
12 “AMG Finance” must be replaced by “Officer Budgeting and Management Reporting” in the
“Prepared by” field of “Monthly MIS”.
13 “AVP Financial Reporting” should be replaced with “Unit Head Budgeting and Management
Reporting” in the “Reviewed by” field of “Monthly MIS”

Muhammad Ayaz:

Technology:-
 1 Day End Reports are missing from the activities of “Oracle Financials”.

Saqib Khalil:

Accounting Entries:-

1 Different entries related to Deferred Tax on Investments, Impairment/Provisions already

informed to EY are missing.

Performance Management Indicators:-

1 Key Performance Indicators of “Coordination with External and Internal Auditors” should be
replaced with “Coordination with External and Internal Auditors and SBP Inspection team”.

Monitoring and Reporting:-

1 “AMG Finance” must be replaced by “Manager Corporate Reporting” in the “Prepared by” field
of “Maturities of Assets & Liabilities”.

Islamic Banking:

Technology:

Please mention “Conventional” and “Islamic” against each category of technology as applicable as per
following details.

1 Oracle Financial currently not available for IBSD HO.

2 Flex cube is used for HO-IBSD.
3 For IBSD
 Invoice and payment processing is done manually.
 Purchase Order Management is done manually.
 Inventory Management is done Manually
 Fixed Asset Management is done Manually
 Expenses transfers to branches is done in Flex cube
 Multiple system based reports are generated by OBI &Flex cube
 Transactions posting is done in Flex cube
 Processing of End of Day is performed in Flex cube.
4 OBI reports are not available for IBSD.
5 IBSD is using spread sheets and preparing presentations in section “c” & “d”.

Performance Management Indicators:-

Functional Title of “AVP Islamic Finance” must be replaced by “SVP-IBSD Finance” and Job description of
SVP to be taken from the “JD” of Mr.ArifHabib Malik as already provided.