Amrita School of Engineering, Coimbatore

NBA Accreditation Departmental files

All files have to be prepared for past 3 Academic Years (AY) namely 2017-2018, 2016-2017
and 2015-2016 as well as Current AY, i.e. 2018-2019
P11: FACULTY PROFILE
Responsibility: Individual Faculty
Remarks: No common format for Faculty Bio data. Faculty to showcase their strengths and
achievements in their bio data

Contents
Ref SECTION – A Personal
FA1. Detailed Faculty Bio data (copy of latest degree certificate)
FA2. Appointment Letters / Relieving Letters or Experience Certificates
FA3. Promotion Letters-all (Latest one is mandatory)
FA4. Incentives letters if available
FA5. Copy of Faculty Appraisal (Duly signed by self and Chairperson)
FA6. Letters regarding admin+ other duties taken, In-charges etc
FA7. Awards / recognitions / Invitations received -Proof
FA8. Copy of 3 pay slips (May 2018, May 2017, May 2016)
SECTION – B Academics
FB1 Semester-wise Faculty time table(Ensure 14 to 16 contact hours )
FB2 Curricula where the courses are available
FB3 Copy of syllabi of the courses taught /teaching
FB4 Course plan and evaluation pattern (Year wise)
FB5 Student feedback (Official) + Personal feedback also if any
FB6 Appreciations by students /Alumni (Mail or letter) if any
FB7 Certificates of attending, Resource persons for FDPs/workshops etc
FB8 Letters of having honorary positions – BoS, Committees, Professional bodies etc
FB9 Full list of Project guidance +samples(UG/PG/PhD in separate)
FB10 Interaction with industries on courses / development - Proof
SECTION – C Research
FC1 PhD Guidance details + Fellowship to scholars and sources
FC2 Full List of Publications (Journal-SCI/Journal / Conferences)
FC3 Selected two or three best publications in full /Patents
FC4 Detailed list of funded projects (Submitted, Ongoing and completed)
FC5 Copy of funded projects / seed sanction letters /closure
FC6 Awards / session chairs / Journal reviewer / Invited talks/ Events organized
FC7 Industry consultancy with proof
P25: COURSE FILE
Responsibility: Department
Remarks: As an ongoing process, this course file will be submitted to the department at the
end of every semester

Contents

Ref SECTION – A Class

CA1 Details of the course with faculty mentors/sections
CA2 Copy of the calendar where the class schedule
CA3 Class Timetable (All sections)
CA4 List of students/roll nos/M/F (Section-wise with faculty)
CA5 Copy page of the curriculum and syllabus
CA6 Faculty timetable of all.
SECTION – B Course Plan, Mappings
CB1 Course Objectives with COs-POs + PSOs mapping (Full Matrix)
CB2 Lecture plan – weekly basis – Assessments, Tutorials
CB3 Evaluation pattern (as per BoS or approval based)
SECTION – C Assessments and Attainments
CC1 Assessment marks (P1, P2, CA, ES) with Roll No.
CC2 CO Attainment Chart – Direct Method
CC3 Indirect Feedback details and compilation (All)
CC4 CO Attainment chart – Indirect Method
CC5 Final Course Committee minutes / Action taken report and feedback
SECTION – D Course Documents
CD1 Work Register & Attendance status(signed copy)
CD2 Question papers with Key with breakup + CO-BTL mapping chart
CD3 Sample answer scripts (Best, average and Worst)
CD4 Course Committee minutes
CD5 Full mark list and results with analysis chart
CD6 Course Feedback by students
CD7 Instructional materials & Innovations
P1: NBA ACCREDITATION REPORTS OF PAST VISITS
Remarks: Not Applicable
P2: DEPARTMENT BUDGET AND ALLOCATIONS
Responsibility: Chairperson
Remarks: Use the 5 year budget submitted in 2015. The 5 year plan submitted in 2015 covers
budget requirement until 2020

P3: ADMISSIONS
Responsibility: School of Engineering Academic Administration

Admissions Format
S. No Name Reg Male/Female Qualifying Exam Mark State Amrita
No Physics Chemistry Maths Board / Entrance
CBSE Rank

S.No Name Roll No Male/Female Qualifying Marks(+2) Entrance Rank

(PHY+CHE+MATH)/3

S.No Name of Number of Number of Male Opening Entrance Closing

Program students & Number of Rank Entrance Rank
admitted Female students

We also need to have the list of students who have left the institution after taking the
admission or transferred to other campuses or programs for computing the student strength
Withdrawn/Transferred Students

S. No Name Reg Male/Female Qualifying Exam Mark State Amrita

No Physics Chemistry Maths Board / Entrance
CBSE Rank
S.No Name Roll No Male/Female Qualifying Marks(+2) Entrance Rank
(PHY+CHE+MATH)/3

S.No Name of Number of students Number of

Program Withdrawn/Transferred Male &
Number of
Female
students

P4 & P5: STUDENT PERFORMANCE

Responsibility: Deputy Controller of Examinations
Remarks: Apart from the result information obtained by the end of eighth semester, the
semester wise/year-wise data is also required to fill the section 4.0 of SAR. In the place of
CGPA, we can have SGPA for sem/year data

Result Format
Remarks/
Sl.No Reg. No Name Male/Female CGPA Backlogs
Exchange

Average 40/25 7.2 10

Semester-wise result format

Remarks/
Sl.No Reg. No Name Male/Female SGPA Backlogs
Exchange
 Average 40/25 7.2 10

P6: PLACEMENT & HIGHER STUDIES

Responsibility: Department, Corporate & Industry Relations (CIR) & Alumni Coordinator

Placement Performance Format (CIR)

S.No Name Roll M/F CGPA/SGPA Placement CTC Placement CTC Internship Stipend
No Offer#1 Offer#2

Average 7.5 4.5L 5.0L 15000

Higher Studies Format (Department)

S.No Name Roll No M/F CGPA GRE GATE Program University
Score

Entrepreneurship Format (Department in coordination with the Alumni Coordinator)

S.No Name Roll No M/F CGPA Name of Number of Turnover Highlights
company employees

P7: PROFESSIONAL SOCIETY ACTIVITIES & EVENTS, CONFERENCES ORGANIZED

Responsibility: Department

Professional Society Format

Highlights such as
numbers, dates,
S. Name of Professional Society/Departmental Number of description of events
No. Association/Technical Club Members organized, awards,
innovations and
outcomes
1.
2.

Conferences Organized Format

Dates:
Name of the Highlights like
(DD/MM/
S. Conference/FDP/ Number of Source of speaker details,
YY to
No. Seminar Participants Funding impact and
DD/MM/Y
/Workshop outcomes
Y)
1. Local
Within
State
Outside
State
2. Local
Within
State
Outside
State

P8: STUDENT PAPERS

Responsibility: Department
Remarks: A summary list of student papers along with year-wise numbers in the form of
graph or chart. The proof and details will be in P11: Faculty Profile file. The summary needs
to be prepared for SCI, Scopus and non-indexed publications including both journals and
conferences and also should mention DOI and citations. Student publications in newsletters
or journals or magazines of professional bodies such as SAE/IEEE/IETE/CSI may be highlighted
with hard copies of the same as also any e-newsletters of departmental association or
technical clubs

Format
Add DOI and citations to the monthly reporting format
P9: PROJECT REPORTS/THESIS
Responsibility: Department
Remarks: Sample best and average project reports and thesis
 P10: DETAILS OF STUDENT – FACULTY RATIO
Responsibility: Human Resources (HR), School Academic Administration

Faculty Format (HR)

SNo Name Highest Designation Date of Date of

Qualification Joining Resignation
(DOJ) (DOR)

Remark: Total student strength to be taken from File P3 (year-wise). This includes the
students who left the institution and transferred to other department has to be considered in
computing the student strength
P12: FACULTY LIST
Responsibility: HR, Department
Remarks: A summary faculty list to be provided as per Self-Assessment Report (SAR) format.
Proof and details are available in P11: Faculty Profile file

Department/Center-wise

Date of
Professor / Associate /
Highest Qualification

Leaving
(Regular/Contract/
Date of Joining
Specialization

Currently
Date on which

Designated as
Designation

Association
Nature of
Professor

(In case
Assistant

Adjunct)
Area of

S. PAN
Name Associated
No No. Currently
(Y/N)
Associated is

“No”)

Department/Center-wise
 Number of Faculty in the Department
S.No. Designation / Numbers
2018-2019 2017-2018 2016-2017 2015-2016
1. Professor
2. Associate Professor
3. Assistant Professor
4. Number of Ph.D.

P13: FACULTY PUBLICATIONS

Responsibility: Department
Remarks: A summary faculty publications list to be provided along with year-wise numbers
in the form of graph or chart. Proof and details of the publications are available in P11:
Faculty Profile file. The summary needs to be prepared for SCI, Scopus and non-indexed
publications including both journals and conferences and also should mention DOI and
citations

Format
Add DOI and citations to the Monthly Reporting Format
P14: RESEARCH & DEVELOPMENT AND CONSULTANCY
Responsibility: Department
Remarks: A summary list to be provided of all R&D projects and consultancy which includes
projects completed, ongoing and applied. Proof and details of these projects such as
approvals and reports are available in P11: Faculty Profile file.

R&D/Consultancy Project Submitted Format as per Monthly Reporting Format

R&D/Consultancy Project Granted Format as per Monthly Reporting Format
P15: FACULTY INTERACTION
Responsibility: Department
Remarks: A summary list of faculty engagement, activities and interaction with outside
world is to be provided. Proof and details are available in P11: Faculty Profile file

P16: CLASS ROOMS AND FACULTY ROOMS

Responsibility: Deputy Dean
Remarks: Classrooms are considered as a common facility and complete details will be
provided by deputy dean. Other infrastructure details will be provided department-wise

P17 & P20: LABORATORIES

Responsibility: Department
Remarks: This covers both teaching and research laboratories and computing facility within
each department. Details of all new facilities and labs developed also to be added

P18: NON-TEACHING STAFF

Responsibility: Human Resources (HR)

Department/Center-wise
Date of
Highest Qualification

Leaving
(Regular/Contract/
Date of Joining
Specialization

Currently
Designation

Association
Nature of

(In case
Adjunct)
Area of

S.
Name Associated
No Currently
(Y/N)
Associated is

“No”)

P19: COURSES, MODULES AND WORKSHOPS

Responsibility: Department
Remarks: A summary list of short-term courses, course modules and workshops organized is
to be provided. Proof and details are available in P11: Faculty Profile file

P21: PROGRAM-SPECIFIC IMPROVEMENT

Responsibility: Department
Remarks: Individual department program-specific improvements to be documented for
various parameters such as student progression, results, placement, higher studies,
entrepreneurship etc

P22: CURRICULUM, POs, PSOs, PEOs, MISSION & VISION

Responsibility: Department
Board of Studies minutes to be updated with an annexure with details such as department
mission, vision, POs, PSOs, PEOs, curriculum and COs mapped to POs & PSOs. Department
Advisory Board will consist of Chairperson, Vice-Chairperson, Batch Coordinators/Chair, Class
Advisors and Counselors

P23: PO-PEO CORRELATION

Responsibility: Department
Remarks: POs includes PSOs

P24: CO-PO CORRELATION

Responsibility: Department
Remarks: The Course and Program Articulation matrix reflecting the CO to PO relevancy
relationship will be based on the contribution of the CO to the PO and also considering the
outcome and evaluation pattern

P26: RUBRICS
Responsibility: Department
Remarks: A guideline for rubrics to validate the POs will be provided shortly {Responsibility:
Dr. M. Jayakumar (ECE) & Dr. S. Balamurugan (EEE)}.

P27: CURRICULAR IMPROVEMENTS

Responsibility: Department
Remarks: Improvements in the curriculum for correlation of the POs and PEOs can capture
all curricular innovations and improvements such as syllabus revision, new electives, open
electives, project-based courses, industry electives, live-in-labs, internships, component
purchase etc

P28: DIRECT ASSESSMENT METHODS

Responsibility: Department
Remarks: The proportion for direct and indirect assessment methods is fixed as 80:20
There is no change in the attainment threshold for COs, i.e. 50
P29: STAKEHOLDER INVOLVEMENT
P30: INDIRECT ASSESSMENT METHODS
Responsibility: Department, CIR, Alumni Coordinator
Remarks: For indirect assessment, all feedback from stakeholders such as students,
employers, parents, alumni, BoS members etc have to be captured and documented. For
alumni, a customized format for each program is being developed with common questions
for POs and program-wise PSOs of various departments. A guideline is also being prepared on
how to convert student feedback of faculty in AUMS to course exit survey for indirect
assessment {Responsibility: Dean-Engineering & Dr. S. Balamurugan (EEE)}. Course and Class
Committee meetings can also be used for course exit surveys

P31: ANY OTHER DOCUMENT TO EVALUATE THE SAR

Responsibility: Department