New Supplier & Supplier Maintenance

Request Form
Type of Request New Supplier X
(put an 'X' in one box) Update existing supplier
One time supplier
This form is for internal Regus use/completion
To be completed by the centre GM / requestor, all fields mandatory

Country / Dept / Centre Regus Classic Centre Pvt Ltd

Reason for creation (update) of the supplier

(clearly describe why the new supplier is needed or why changes
are required, why an existing or preferred supplier cannot be used)
Commission Purpose

Requested by (name) Veda Biware

Requested by (email) Veda.Biware@regus.com

Supplier Name Aastha Realtors

Tax ID (VAT registration Nbr) Service Tax No. AANFA3640BST001

PAN Number (If applicable) AANFA3640B

Related party disclosure

To be completed by the centre GM / requestor, all fields mandatory

(for existing supplier change of details just complete the changes)

Product/Service Provided Commission

Specify (above)

Potential Annual Spend (GBP£) 1000

Country(ies) of spend India

SUPPLIER ADDRESS
Address Line 1 B3/623 EDEN GARDEN
Address Line 2 Nr. PHOENIX MALL
Address Line 3 PUNE NAGAR ROAD
Town PUNE
Post code 411014
Country INDIA

Supplier Lead Contact Name SATYENDRA SHAH

Contact Email Address aastharealtors@yahoo.co.in
Remittance Email Address aastharealtors@yahoo.co.in

Telephone 9371024683
Fax

BANK DETAILS
Request the supplier to provide bank details on their company letterhead
Account holder AASTHA REALTORS
IBAN
BIC "Swift"
Bank Name ICICI
Bank Account Number 56605000295
Bank Code IFSC CODE: ICIC0000566
Branch Code
Currency INR

Intermediary Bank - If applicable

Bank Name
Account Number

Payment Method default is Bank transfer Bank Transfer

(please state if cheque is required)
Payment Terms agreed with supplier*
(Default terms are 30 Days Net Month End)

To be completed by Vendor Maintenance

Set up in Finance System

Date Completed

Please adhere to the new supplier request instructions

Incomplete forms will be rejected
Eurozone banks - IBAN & Swift required, all other banks - accounts details & Swift
Version 12Sept 2014
Instructions for New supplier requests by centre GM’s

New supplier requests may now be generated by centre GM’s with no other pre-approval, on condition the follow

1. Preferred/nominated suppliers agreed by procurement must be used (refer to procurement’s RSpace toolkit).
with your procurement lead.
2. Spends over c£15k pa must be referred to procurement, all contracts go through procurement
3. Where there is no preferred supplier and the spend is under c£15k pa, you should ensure;
4. Several quotes have been obtained and pricing (for under £15k pa) has been agreed by the GM
5. The new supplier request form has been completed IN FULL, including;
6. The suppliers bank details are correct and confirmed on their email/letter-headed paper
7. The requestor/GM does not know of any conflicts of interest in using this supplier (ie relationships with them)
party disclosures please state on the form field.
8. Send your completed new supplier request form to the Procurement Support team in Manila to email procu
Maintenance team to input into the finance system
9. Once the vendor has been entered onto the financial system, the Vendor Maintenance team will advise the re

* For information;
The procurement support team will check the following and refer any queries back to the requesting GM, before
- If a preferred supplier should be used, if so check the justification why a new supplier is being requested
- That payment terms are standard, if not check reason for different terms
- There is one payment method
- The form is completed in full
- The bank details confirmation letter is provided

Area Directors and GM’s will receive (to start during H2 2014) a monthly report with the centre’s previous month

Furthermore each month the country Finance Directors and procurement leads will also receive a report showing

This form is for use across Regus

Americas please also complete the W9