Dear Employee,

This is with reference to your transfer request. Mentioned below are the steps you need to follow to
understand your relocation allowance eligibility and process to claim the same in myTE.

Step 1: Please refer to your relocation benefits as defined in the auto mailer sent to you upon the initiation
of your transfer. Please log on to IDC Home to know more details on the guidelines pertaining to your
transfer type (https://idc.home.accenture.com/HR/Pages/HRHome.aspx)

Step 2: Log in to myTE to submit your relocation claims/per-diems (if applicable) and follow the below
mentioned instructions.

1. Relocation Expenses should be claimed In myTE - Add Expenses - Other Expenses - Relocation
Expenses. Please find below the screen shot
2. Once you select the correct relocation WBSE, you need to select the corresponding transfer
ticket number for claiming the expenses from the drop down available for transfer ID. Please
refer to the above screenshot for reference.

3. Once you have successfully claimed the expense and your time report has been submitted, take
the following actions:

1. Take a print out of the MyTE expense page.

2. Attach the original relocation bills, challans etc. (It is advisable to retain photocopies of
receipts for your reference).
3. Put the original receipts, along with the Myte expense page, in the Myte expense
envelope available at the mailroom across all Accenture facilities.
4. Drop the envelope in MyTE drop box which is available in all Accenture facilities.

Your claim will be reimbursed after the envelope reaches the MyTE team (This may take 5 to 7
working days).

You can check status of your envelope by logging into Allsec -

https://smartpay.allsectech.com/accenturelogin and GO TO -> Reimbursements -> Document
tracking, under “MYTE” heading -> ‘Period’ column (If the period in which expenses are claimed
is not reflecting in the below list, your envelope is yet to reach the team)

4. Entire relocation expense except accommodation and per-diems have to be claimed in one single
line item
5. Proof required to avoid rejection of Relocation Expense.

i. For a Transportation (relocation) expense to be cleared, one needs to include

1. LR (Lorry Receipt) copy/ Challan
2. Packaging slip (details of goods transported),
3. Payment receipt.
ii. Original brokerage bills.
iii. Original Rail (IRCTC print out will suffice)/Road/Air bills are needed (for Air
travel, boarding pass is required).
iv. Original Itemized accommodation bill.
v. Original bills are needed for any other expenses.

Please Note – If the claim is made without the requirements mentioned in Point 6, the
same will be rejected.

6. Accommodation Expenses and Per-diems should be claimed under the respective expense type.

7. For per Diems claim, you will need to retain receipts (need not submit them to Accenture) incase
asked by India Income tax authorities.

8. NOTE: Total relocation eligibility amount (as mentioned in the guideline) is also maintained in
myTE as per the transfer type & employee’s career level. Hence you need to plan your expenses
as per the eligibility, as the tool will not allow you to claim more than the defined eligibility. If for
any reason your claim is rejected, you will have to approach your Scheduler to restore the
eligibility limit.

9. In case you are a new joiner, please also attach a copy of offer letter which mentions the
relocation allowance eligibility.

10. For new joiners claiming relocation expenses, the date of relocation should be not be earlier than
your Date of Joining. If your relocation happened before your date of joining, you should still
select the DOJ as ‘From’ date in MyTE.

11. WBS for Relocation expenses should be taken from the AST auto-mailer sent to you upon the
initiation of your transfer.

12. All relocation expenses need to be claimed through MyTE within one (1) month of the date they
were incurred. Also, all permissible expenses should be incurred within 90 days of the transfer
effective date

13. All relocation expenses and PPAs should be done within the eligibility claim period mentioned in
the auto mailer.