Samplecapstone

Republic of the Philippines
BACOLOD CITY COLLEGE

Bacolod City, Negros Occidental
CHAPTER I
INTRODUCTION
Background of the Study
Bacolod City College (BCC) is a community college
operated by the local government of Bacolod City, Negros
Occidental, and Philippines. The college was legally
established by virtue of City Ordinance No. 175, Series
of 1997. City Ordinance No. 175, series of 1997 was known
as the Charter of Bacolod City College. It was passed by
the Sangguniang Panglungsod with a majority vote on April
10, 1997 and was approved by the City Mayor on April 16,
1997.
Bacolod City College is an institution which is does
not use much of automation in their office. Some of the
employees use computers but does not use automated
system, and some do maintain the records manually. There
are much of a problem in case of the manual recording and
storing of the records because it tends to be lost for
there are thousands of records compile every year.
During enrolment a large number of students goes to
the school and cannot enroll right away.
Recording and storing of records is a big problem in
Bacolod City College for there are a lot or thousands of
students enrolled every year, which causes some loss of
documents especially in academics. Some grade sheets
submitted by the faculty may tend to be lost for some
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time and they need again to remake the grade sheets, if
this practice will continue there will no assurance if
the grade release from the time to time will be correct.
The institution like Bacolod City College really needs to
automate some of its data management at the same time
provides an online inquiry system for the student in
order to avoid a too congested crowd during the
enrollment.
The Bacolod City College Integrated Students
Management System (BCCISMS) benefit the accounting
office, registrar's office, students, parents and
teachers as well as the administrative. Registrar's
office is the first to benefit in this BCC Integrated
Students Management System because they will not take so
much time in informing the students with their grades.
The registrar is responsible in keeping all the
records of the grades, but using the online grade inquiry
system it will be easy, they just need to save it in the
system, and will have a copy at the same time can provide
an inquiry to grades to the student anywhere online.
Registrars do not need to give more effort to save record
and scan it during enrollment which is a waste of time.
The students may also benefit in our system because they
do not need to worry on going to the school if the school
is too far away for they just can view it in any internet
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café. They can access their accounts and grades online,
and then they may be able to check if what needs to be
developed or improved in their grades. There will be less
effort also for the student during the enrollment because
they do not need to go back to school all over again.
The parent will not anymore spend too much expense
on travel and allowance of their student in Bacolod City
College. This will avoid the going back and forth of the
student in some weeks just to inquire for their grades.
Anyone authorized in the registrar office is allowed to
use the BCC Integrated Student Management System
(BCCISMS).
The student may also use this system and parents who
are interested to know about the grades of their children
as long as they have the valid id and password use in
logging in the website.
Thus, the proponent is eager to conduct the study
and develop an integrated system for Bacolod City
College.
Objectives of the Study
The main objective of the study is to develop the
Bacolod City College Integrated Student Management System
that will cater the services of accounting during
enrolment and the management of registrars record, which
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will benefit both the school and the students to lessen
the burden of the school in giving the grades and for the
students who have difficulty in inquiring their grades
and accounts.
Specifically, it aims to achieve the following:
1. Design and develop a system that:
a. Will answer the issue concerning on the
current and previous records of the
students especially the graduates.
b. Will provide online inquiry of grades to
every student.
c. Will create an account of every teachers
online for submission of grades.
d. Will easily locate all the records of the
student for fast evaluation during
enrolment.
e. Will provide easy recording and viewing of
financial accounts of every student.
2. Evaluate the effectiveness of the proposed
features based on the following:
a. functionality,
b. reliability,
c. usability,
d. efficiency,
e. maintainability, and
f. portability
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3. Assess the developed features and functions of
the system based on the Expert’s evaluation.
Scope and Limitations of the Study
This study focuses only on three areas: First the
recording of student’s information during enrolment in
the accounting department. All the accounts of the
student can easily be recorded and monitored. Second, the
online recording of grades. The system will bed use by
the active teachers of Bacolod City College, each teacher
will have an account. The system will accept the grades
entered and updated by teachers. The online recording of
grades will benefit the student very much for they could
easily access and view their grades and find out earlier
if some problems do exist.
Third is the registrars records management system,
the grades submitted by the teachers online can be access
by the registrar’s office and can easily process all the
records of the student and can provide a true copy of
grades. The system will provide a list of qualified
graduating students. The system includes the recording of
students’ information on subject and grades. The system
also records the designated teacher of every subject to
easily find the students grade.
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The system will be used by all campuses of Bacolod
City College which is located in Taculing, Sum-ag and
Fortune Towne. The enrolment proper of the system will
not be used online it should be within the school,
however there will be a feature of pre-enrolment to make
the enrolment processes faster. The enrolment will only
take place in Taculing campus. The online submission of
grades can be used by any campus anywhere as long as with
the approval of the registrar’s office.
The system is not otherwise designed in controlling
the number of students during the enrollment; it does not
include the loading of teachers’ subject in terms of
number of units. The system does not also covers the
scheduling of the students classes.
Significance of the Study
The Bacolod City College Integrated Student
Management System would be a great help for the students,
parents and faculty and staff of Bacolod City College.
The automation of enrolment system and grading system
will be really be beneficial to a lot of areas in BCC.
The following are the ones who will benefit in this
study:
Current Students of BCC. The current students of Bacolod
City College will have an easy way to get their
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grades on the internet, if some of the students have
problem about their grades it will be easy for them
to know it right way and need not to fall in line to
get the grades at the registrar or at any
departmental offices. Instead of looking for the
grades of the student in a pile of documents, it will
be easy for any in charge to look for the student’s
record.
Alumni or returnee students of the school. It is a very
common and usual problem at Bacolod City College that
the students who graduated several years ago might
still have a problem looking for their grades.
Indeed, there are a lot of students who have
graduated or a returnee and find it difficult to look
for their grades, they are usually advice to go to
the registrar and the registrar will advise them to
go to the department where all the records are not
complete. However, with this system the alumni or
previous students will have an easy and fast way of
inquiry of their grades or other records.
The Faculty of Bacolod City College. This system will be
a great help for every teachers for it will be easy
for them to store the records of their students
online. With the approval of the registrar, the
teacher could easily update or make corrections of
the student’s grade. Teachers could easily provide a
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hard copy of their grades by getting their grade
sheets online and can have both hard and softcopy of
the grade sheets.
The Bacolod City College Registrar’s Office. The
registrar’s office need a lot of manpower during and
after enrolment due to manual processing of all the
records, imagine how difficult it is for the
registrar’s office to accommodate six departments
with more than four thousands students during
enrolment. It is really a headache and a burden
every enrolment. However, with the use of this
system those problem will be a thing of the past.
During the end of every semester, it will be easy
for the registrar to know the candidates for
graduation and to check whether the student is
qualified.
The Administration of Bacolod City College. The
administration is headed by the College
Administrator and followed by the administrative
officers and staff. Using the BCCISMS, the
administration of Bacolod City College will have an
easy way of collecting the information of the
students enrolled in the school. The school usually
monitors the residency of the students and as well
as their status. Using the pre-enrolment feature of
the system, the student can already fill up some
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forms on the internet and can check it out during
enrolment at school. With the recording of the
student’s information, it will be easy for the
school to monitor the number of enrollees every year
which will be needed for the schools to provide a
report for CHED. With the schools record of the
student’s enrollees, it will be easy for the school
to make an enrolment profile and can estimate
schools projection of enrollees if there will be an
increase of enrollees the year after.
Parents or Guardian of the students. Using the BCCISIS,
the processing of enrolment can be done in a day or
two instead of several weeks, with this fast
processing in enrolment very less time is needed
and will save the parents or guardian to spend much
money for the fare and allowance of the student
during enrolment by going back and forth. BCCISIS
also covers the online grading system which means,
parents can also view their students’ performance
on the internet as long as the student will allow
their parent or guardian to access their account.
Researcher. As a faculty of Bacolod City College and as
a researcher of this study, this study will be a
great contribution to the school and will be an
event of a history where huge changes will happen
once the system will be implemented. For twenty
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years the school do not use any system for the
processing of such vast number of records. This
study will be a start of every system that will be
provided to Bacolod City College to improve the
schools performance.
Future Researchers. This study will encourage more
researchers to discover more systems needed by the
school to be developed in order to improve every
part of the schools difficulty. This will not be
only for the present but for the future where
Bacolod City College will change its procedure as
time changes.
Definition of Terms
The following terms are conceptually and
operationally defined to provide understanding of the
study.
BCCISMS. Bacolod City College Integrated Student
Management System. In this study, this will be
the system that will be developed to provide
an automated system for Bacolod City College
to lessen the burdens and difficulties during
enrollment. This system will be use by the
students, faculties and any administrative
personnel that is involve in processing the
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data in this system such as the registrar or
the guidance during the admission.
Efficiency. The ability to prevent the wasteful use of a
particular resource. In this study, it refers
to the efficiency of the system the BCCISMS.
The system should be useful for every user and
not a burden or rather will give more problems
during the activity of enrollment and any
activity related to the services of the system.
Enrollment. The action of enrolling or being enrolled. To
officially register as a member of an
institution or a student on a course. In this
study, it is also a way of registering the
student during the admission in Bacolod City
College.
Financial Accounts. A record or statement of financial
expenditure or receipts relating to a
particular period or purpose. In this study,
it refers to the amount dues of the students,
such as the balances of their tuition fees or
other miscellaneous fees that have not yet been
paid off.
Functionality. The range of operations that can be run on
a computer or other electronic system. In this
study, it refers to the total functions of the
system BCCISMS that should be fully functional.
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Each part of the system should be operational
in order to supplement the other part of the
system. Thus all its functions will satisfy the
needs of the user.
Integrated Systems. A system that has combined different
functions together in order to work as one
entity (Buslenko, N. P. “K teorii slozhnykh
system).
In this study, integrated systems include the
enrollment system and the accounting system for
Bacolod City College.
ISO. International Organization for Standardization. It is
an international standard-setting body
composed of representatives from various
national standards organizations. It is the
world's largest developer of voluntary
international standards and facilitates world
trade by providing common standards between
nations. Most of the existing software quality
models proposed are based on the ISO 9126
standards and in addition to that they are
extended to suit the need of the software
component. Therefore it becomes necessary to
understand the ISO -9126 model. One part of
this model is applicable to internal and
external quality of software product while
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another model is intended for quality in use
of a software product. The model is based on
the six characteristics functionality,
reliability, usability, efficiency,
maintainability, and probability. In this
study, the ISO will be the basis to guide the
researcher the ability to develop a system
based on the standard that will meet the needs
of several users.
Maintainability. The probability of performing a
successful repair action within a given time.
In other words, maintainability measures the
ease and speed with which a system can be
restored to operational status after a failure
occurs. In this study, maintainability refers
to the ability of the system BCCISMS to make
some changes on the features or updates of the
data from any period of time. This refers to
the ability of the system to update some data
on the schools courses and curriculum. On the
other hand, the system do have security
protocol in order maintain its stability and
usage.
Online Grade Inquiry. It is a way of viewing the grades
online by logging on the system using the
username and password. The grades can easily
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be found by searching the grades taken on a
certain year by a certain student.
Online Recording. The process of recording that requires
connectivity, hence you can do the recording
of data in any location and in any computer
that has an internet connection.
Online Submission. An electronic submission refers to a
manuscript submitted by electronic means: that
is, via e-mail or a web form on the Internet,
or on an electronic medium such as a compact
disc, a hard disk or a USB flash drive.
Traditionally, a manuscript referred to
anything that was explicitly "written by hand".
Portability. The ability of software to be transferred from
one machine or system to another. In this
study, this refers to the portability of the
system BCCISMS wherein in can be use anywhere
and can be access on any computer with internet
connection and with a browser for internet.
Registrar. An official in a college or university who is
responsible for keeping student records. In
this study, the registrar is also the one
responsible for keeping the student records,
however the registrar also participates in
evaluating the students subject for
accreditation of the subjects taken.
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Reliability. The quality of being trustworthy or of
performing consistently well. The degree to
which the result of a measurement, calculation,
or specification can be depended on to be
accurate. In this study, reliability refers to
how reliable is the system BCCISMS to be use
by different group of people in the institution
such as the student, faculties and the
administration. The system should be reliable
in terms of usage and calculations that the
system should be error free and 100%
functional. Moreover, the system should be
reliable in times of need and not to add burden
to any processing in enrolment and inquires.
Usability. The degree to which something is able or fit to
be used. In this study, it refers to the
usability of the system the BCCISMS where the
system can be use anytime by any user and can
easily be access and use.
Conceptual Framework
The study claims that there really is a need for every
institution to have an Integrated System that would provide
an easy way of processing the needs of the students,
teachers and administration in terms of data storage and
management.
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In some related studies a lot of school uses online
storage of data or virtualization to easily access the
information in a very quick and easy way. The population
in some schools does not decrease but sometimes blow up
suddenly that it so difficult to manage and control such
numerous students coming in schools. In this study, the
focus is for the development of the system for Bacolod City
College to eliminate some of the burdens and difficulties
in enrollment and inquiry for there is no such online
storage which could automate some of the transactions.
The need for an Integrated Student Information System
for Bacolod City College is very imminent, that students
cannot wait to have such system that will lessen their
burden during the enrollment and the acquiring of the past
records of the student.
This conceptual framework will serve as a tool to
illustrate the idea of this study wherein the system to be
developed will be a solution to the problems that exist in
Bacolod City College in relation to the information
referring to the students.
The framework of this study will involve the students
and teachers concern as well as administrative staff. The
study includes the enrollment processes where students and
the accounting have spent a longer time therefore it
results to a very long line of students and will take half
of the day just lining up. This study tends to eliminate
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such time consuming processes in accounting, thus this
study will create a system to eliminate some redundancy in
processing especially in recording.
The releasing of grades is really a problem in
Bacolod City College, the registrar always sends the
students to look for their grades on each department. The
department actually do not have a permanent Program
Coordinator to ensure the safety and security of the
records, therefore this leads to some losses of records
every year. However, in reality it should be the
registrar who have all the records of the students of all
department, but usually what happen is the registrar have
a difficulty finding the records of even just one
student. The solution of the registrar in this problem is
to assign a person for every year level of every
department. In this study, the system that will be
developed will make this manual searching of records of
every student will be a thing of the pass. Yes, using
such automated system the searching of the student’s
record will on take seconds. In order to make this
possible the teacher will have to use the online
recording of grades which is a part of this Integrated
Students Information System.
With such record from the accounting and the
teachers, the registrar will be enjoying a lot of free
time for it will be easy for them to release grades to
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every student. This study will be the solution of the big
problem in enrolment in Bacolod City College. The system
to be develop will have the participation of the student,
teacher and accounting.
In this system the Bacolod City College Integrated
Student Management System the inputs are very important
in order to come up with results or output through a
certain processes. The inputs are the information needed
in the system such as the student’s profile, grades,
accounts and as well as the teachers loading to assign a
list for every section to every teacher. The prior arts
and related studies have been a guide in this study.
Observations have been conducted to acquire what is
needed for the development of the system that will prove
to improvement on the study on Bacolod City College with
regards to the enrollment. Materials and equipment have
been evaluated to make sure that all things will meet the
requirements for the study.
The process involves the designing part, the
designing will be according to the data needed by every
user of the system BCCISMS. Prototyping will following
which will provide the view or model of what is to be
developed as a result. Using prototype initial evaluation
will be made. Once prototype have been agreed upon,
development will follow. Development will be the creation
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of the system and the placement of all the requirements
needed. After the creation of the system the BCCISMS,
testing and evaluation will follow. Testing is necessary
to check the reliability and efficiency of the system.
All the data processing should be credible with 100% free
of bugs or errors. Evaluation will take part in check
whether the product or the system will be the answer to
the problem of Bacolod City College in terms of
enrollment and inquiry as the main objective of this
study.
The output of all the input and processes will be
the creation of the system the Bacolod City College
Integrated Student Management System. The outcome will be
the benefit of the college and most especially the
students. The BCCISMS will improve the Registrars and
Accounting System for the students. The searching of
records to the dusty high level folders which is very
unwanted will be a thing of the past. Long lines of
students in front of Accounting office will be gone,
there is no need for the student to submit their subjects
taken in accounting for automatically is stored in there
online files once the student have entered their data on
the specific department.
Input 19
Process Outcome
A. Information A. Designing Output Improved
-Prior Art B. Prototyping Developed BCC Registrars
-Related C. Development Integrated and
Fig. 1. Schematic Diagram based on the objectives of the

study
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CHAPTER II
REVIEW OF RELATED LITERATURE
This chapter presents studies, facts and prior study
conducted by the researcher which includes concepts,
ideas, current applications, observations, beliefs and
methodologies relevant to the current study.
Related Literature
University of Washington Enterprise Data Warehouse
Tableau Software is the data visualization
platform chosen for use with UW Enterprise Data
Warehouse data, following a multi-month pilot in
partnership with 20 academic and administrative
units. Tableau is used to visualize large data sets
and helps simplify their meaning, promote
understanding of those data sets, and communicate
important concepts and ideas. Valuable information
is stored in the University of Washington’s growing
data repositories and data visualization software is
used to clearly convey that information using
images, providing opportunities for understanding
that data and for data-informed decision-making (IT
Connect University of Washington/
http://www.tableau.com/solutions/higher-ed./2014).
Tsinghua University Student Information Management
System
21
The system allows faculty to reduce stress, the
Senate, teaching services and information MANAGEMENT
SYSTEM, can reduce the use of labor, speed up
queries, strengthen management, as well as national
information technology pace so that the management
more standardized. The system has good
compatibility. The system seeks to system
comprehensiveness, and versatility.
Its function is comprehensive, easy-to-future
program updates, DATABASE MANAGEMENT easy, user-
friendly, easy to operate, high efficiency, and
security required by the management system. They
believe the student management system is a set of
school in the day-to-day management of essential
MANAGEMENT SOFTWARE, through the development of this
system, I have mastered the process of the
development project, to understand the basic
knowledge, reinforces my Visual studio 2005 and SQL
SERVER 2005 learning, but the greatest reward in
this graduation project is not master these door
APPLICATION DEVELOPMENT tools, but to learn the
spirit of mutual help in the way of thinking of the
design system, as well as with the students. (Ms.
DAI Yin, 2012)
ANU Integrated Student Information Management System
22
This incurs such application software designed
for educational establishments to manage student
data. It provides capabilities for entering student
test and other assessment scores, building student
schedules, tracking student attendance as well as
managing many other student-related data needs
within the institution university. Moreover, before
universities have created their own bespoke student
record systems, but with growing complexity in the
business of educational establishments, organization
now chooses to buy customizable within the shelf
software. It can be that this system are usually
server-based, within the application residing on
central computer server and are being accessed by
client applications at various places within and
even outside the school. (Jovel Quilaquil, 2011)
Furtwangen University automated grade inquiry
Furtwangen university offers an automated grade
inquiry service using telephone available at
+49(0)7723 920-1212 around the clock, except between
2.00am and 4.00am. Their system is available in two
lines. They ask callers to hang up once they have
heard their current grades to allow to other
students to use the service. Grades are sorted
according to the dates they were entered to read
23
first the new entries about their grades. To use the
service, the students will need to enter students’
registration number and a four digit Pin using the
telephone keypad. Students can find their four digit
PIN under Meine Noten (My Grades) in the studi-
portal at http://studi-portal.hs-furtwangen .de. The
grade inquiry pin, is not the same as the F card
PIN. If any of the students will want to change
their grades inquiry pin, they are allowed to change
it anytime using telephone. This is how their system
works; first obtain the pin from the student portal
at https://studi-portal.hs-furtwangen.de. Then, from
internal university phone, call extension at 1212
free of charge. Nest thing to do id to call + 49(0)
7723 920-1212, if the line is busy, they can try it
dial later. Then, follow the instruction given over
the phone then enter the registration number and
PIN, the press * after each entry. Lastly, grades
entered for the current exam semester will be read
out. (Robert Gerwig, 2012)
College of Albemarle
College of Albemarle online grade inquiry
system needs to log in their websites “campus
cruiser" with user ID and password. Students must
have the school password and provide all the
24
information needed by the system. This system is to
benefit by the students and school administration.
Using this online grade inquiry students can print
their official grades and transcript. Unlike other
school, college of Albemarle online grade inquiry
system, grades are available by viewing online after
faculty submits grades and grades should be posted
within 48 hours after the grades have been
submitted. College of Albemarle online grade inquiry
can locate students with any type of financial
restriction and students cannot view their grades or
even a transcript. (Peck, Dr. Susan, 2013)
Portland University
Portland university online grade inquiry system
is an online grades inquiry which offers an online
view of grade every term. Fall, winter and spring
term. Every term there will be a deadline for
submitting the final grades. After a day students
may already view their grades online. Portland
university online grade inquiry is developed for
faster and easier way of distributing their grades
to students. Students will not be on hurry going to
school just to check out of their grades. All they
need to do id to log in their school websites and
fill out the needed information. Portland university
25
online grade inquiry helps the school to be well
organized in giving grades result by only minimum
effort. (Cary Sneider, Ph.D.,2014)
University of Perpetual Help Delta System
Online grade inquiry provides services to every
concern student to aid the university. Their online
grade inquiry consist not just students grades but
also can check out any pending balance they have, if
any and their subjects student currently have not
taken up yet. Another great thing in their system
is, those two features are updated from time to
time. Having this reason, their student will not
rely on checking their balance by spending much
effort and time going to school. All they need to do
is to access their account and provide needed
information; (last name, student number, and
birthday). (Dr./Bgen Antonio Laperal Tamayo, 2013)
Caraga State University (Ampayon,Butuan City)
The university as an educational institution
organization has a lot of valuable information which
can be provided to students such as grade release,
enrollment information and university announcement.
The Caraga State University SMS based grade inquiry
26
system was proposed to have a more convenient,
faster and easier way of transactions. This study is
concerned on how to provide a service to students
residing in remote areas where internet connection
is not available. Since the text based technology is
one of the popular ways of communication. It also
helps the students access the information in
anytime-anywhere basis at their own convenient time,
money and effort by just typing in at their mobile
phone the keyword together with their ID number and
password. Furthermore, these systems provide a
convenient way of inquiring grade with just press
and send way. The proposed system is offering the
SMS service which can be used by all mobile phones.
The user only sends the SMS to the system and the
system will reply the answer back to the user as a
SMS also. (Ryan D. Carmelotes, 2013)
Far Eastern University Online Grade Inquiry
Far Eastern University Online Grade Inquiry is
an online grading inquiry for those interested
students who wanted to know their grades status.
Students may use this online grade inquiry by
logging in at their school website. Right after the
students enter into the website they need to click
27
the “view grades” and click the “here” button. Then
they also need to enter some specific information
for them to view grades. Far eastern university
online grade inquiry is a big help to the school for
allowing the students to view grades online. Then
this system is also a big help for far eastern
university in dealing students questions about
grades, students are not even obliged in going to
the school just to view grades. (Dr. May Rose C.
Imperial, 2013)
CHAPTER III
METHODOLOGY
This chapter discuss the research designs and
methodologies used in the study of Bacolod City College
Integrated Student Information System and its
development.
THESIS RESEARCH COMPONENT
Research Design
In this study the researcher uses two types of
research methods, the descriptive research and
developmental research. Using the descriptive research,
the researcher could easily quantify the need of the
28
school to improve its performance in processing the
enrolment to avoid complains and more problems in the
campus. This methods of research will determine the
efficiency and effectiveness of the Bacolod City College
Integrated Student Management System by utilizing the
both the quantitative and qualitative research
methodologies and using the development of the system.
Descriptive research is a valid method for
researching specific subjects and as a precursor to more
quantitative studies. Whilst there are some valid
concerns about the statistical validity, as long as the
limitations are understood by the researcher, this type
of study is an invaluable scientific tool
[Shuttleworth,2008].
On the other hand, Developmental Research has been
defined as the systematic study of designing, developing,
and evaluating instructional programs, processes, and
products that must meet criteria of internal consistency
and effectiveness. Developmental research is particularly
important in the field of instructional technology. The
most common types of developmental research involve
situations in which the product-development process is
analyzed and described, and the final product is
evaluated. [Richey, 1994].
29
Respondents of the Study
The respondents of the study are the students of the
Bacolod City College. These respondents are the direct
and in-direct users or the end-users of the
Table 1.0 shows the summary of Respondents of the
Study.
Table 1.0 Summary of Respondents of the Study
Respondents Population
ACT 300
BSIS 313
BSOA 603
BEED 234
BSIT 156
BSBA & BSBE 480
Experts 5
Total 2091
Sample Size
The researcher had used the Slovin’s formula in
determining the given population and the sample size of
this study to acquire the possible outcome of the survey
for the implementation of the Bacolod City College
Integrated Student Management System.
30
Slovin's formula is written as:
n = N / (1+Ne^2).
Where;
n = the number of samples needed,
N = total population
e = (0.05 or 5% sampling error.
Research Instrument
A research instrument is a data collection tool
designed to gather important data needed by the
researcher. This instrument signifies the importance of
this study. The researcher adapted the research
instrument through an interview and standardized
questionnaire.
Interview was conducted from the different
departments such as the Registrars office, Accounting
Office and as well as the Faculty and students who are
the direct users of the system. In line with this, the
standardized questionnaire was utilized to provide the
necessary information for the completion of this study
when answered properly by the selected respondents.
The survey instrument which is a standardized
questionnaire that are used in the study evaluates the
31
Bacolod City College Integrated Student Management
System.
The evaluation instruments used in the study were
McCall’s Software Evaluation Criteria for the IT Experts
Evaluation and ISO/IEC 9126-1:2000 Software Quality Model
Characteristics for the users.
The McCall’s Software Quality Model was developed to
assess the relationships between external factors and
product quality criteria. The quality characteristics
were classified into three major types, 11 factors which
describe the external view of the software, 23 quality
criteria which describe the internal view of the
software, and metrics which defined and used to provide a
scale and method for measurement. The number of the
factors was reduced to eleven in order to simplify it
that includes Correctness, Reliability, Efficiency,
Integrity, Usability, Maintainability, Testability,
Flexibility, Portability, Reusability and
Interoperability.
The International Organization for Standardization
(ISO) proposed a standard, known as ISO 9126 (ISO, 2001),
that provides a generic definition of software quality in
terms of six main characteristics for software
evaluation. These characteristics for software evaluation
that include: Functionality, Reliability, Usability,
Efficiency, Maintainability and Portability. One of the
32
advantages of this model is to identify the internal and
external quality characteristics of a software product.
Thus, used a five-point scale where 5 as the highest and
1 as the lowest.
Mean Score Verbal Interpretation
4.21-5.00 Excellent
3.41-4.20 Above Average
2.61-3.40 Average
1.81-2.60 Below Average
1.00-1.80 Very Poor
Data Analysis Procedures
After the collection of the data, the researcher
evaluated and tabulated the statistical data for the
analysis and interpretation. The objectives proposed in
the study were tested in the following manner:
To determine the extent of implementation of the
System. Implementation for each department, the mean was
used.
Likewise, the mean was used to determine the
efficiency of implementation of the Bacolod City College
Integrated Management System in terms of criteria-based
assessment and efficiency measures.
THESIS SOFTWARE DESIGN AND DEVELOPMENT COMPONENT
Software Life Cycle Model
33
The researcher used the Rapid Application
Development (RAD) model as a software life cycle model
during the development of the proposed system
application. Figure 1.0 illustrate the methodology of the
Rapid Application Development Model.
Figure 2. Rapid Application Development Model
The RAD (Rapid Application Development) model is
based on prototyping model and iterative model where the
phases of the methodology are in a repetition process
until it achieved the desired. The process of writing the
software itself involves the planning required for
developing the product.
The RAD methodology basically focuses on gathering
the user requirements through a focus groups where in
this study includes the Registrar’s office, Accounting
Office together with the cashier and every students and
teachers in each department, early testing of the
prototypes by the end-user that uses iterative concept,
the reuse of the existing prototypes, continuous
34
integration and rapid delivery if the system is already
100% complete.
Software Development Phases
The Software Development Phases for Rapid
Application Development (RAD) includes Requirements
Planning, User Design, Construction, Testing and Cutover.
A. Analysis and Quick Design
The first phase which is Analysis and Quick
Design is where the researcher gathers all the
needed and important requirements from the
respondents or target user that includes Registrar’s
Office, Accounting Office and every department that
will cater the student to do the data entry of
subjects in their respective departments. Interview
has taken place and distribution of questionnaires
that will used as inputs to the Bacolod City College
Integrated Student Management System.
Upon gathering all the requirements that will be
use in this study, a Quick Design for the system has
been done in order to create a visualization of the
interface design and the output of the entire system
application.
User design will now be made, building
prototypes is necessary to demonstrate how effective
will the Bacolod City College Integrated Student
35
Management System in the objective of the study to
lessen the difficulty of work under registrar and
accounting and other department. Once the prototype
have been demonstrated some refinement of the system
will be applied and build again the system according
to the need of satisfying the objective of the
study.
Testing and implementation will follow, after
the system Bacolod City College Integrated Student
Management System have been test with no errors and
100% functionality then implementation will be done
to Registrar’s Office and Accounting Office and to
every department. The system will be uploaded to the
internet to be access by any department.
Context Flow Diagram
A context diagram is a data flow diagram that only
shows the top level, otherwise known as Level 0. At this
level, there is only one visible process node that
represents the functions of a complete system in regards
to how it interacts with external entities. The context
flow diagram in this study identifies and explains the
process of the Bacolod City College Integrated Student
Management System in order to fully understand the
concept of the system application.
36
Student Teacher
Requirements Grade Sheets

& Payments
Grades Student Master List
0
Payments of Students
Student Accounts
Accounting BCCISMS Cashier
Billing Accounts of Students
Student Academic
Reports
Records
True Copy Controlling &

of Grades Maintenance
Registrar Admin
Figure 3. Context Flow Diagram
Data Flow Diagram
The Data Flow Diagram illustrates the overall
explanation and process of the Bacolod City College
Integrated Student Management System in order to for the
user to know its functionality and sequence.
The User such as the students and teachers will
register on the system for the purpose of student
profiling and to view any records needed by the student.
The teacher need to register in order to access and use
the features of the system of data entry and updates of
grades.
37
If the user already registered on the system, then the
user can access anytime anywhere. However, the admin has
the control to deny any user especially when the user is
not anymore connected with Bacolod City College. All of
the department should also register with the permission
of the admin. The department such as the Registrar’s
office and the Accounting office together with the
cashier.
1.0 1.1 Students 1.2

Student Requirements Requirement Information
Verify s Registration of Take Course
Requirements Student and Subject
Payment
Students Couse and
Students Information Subject
2.0 Proof of
Information
Payment
Down Payment/
Couse and
Collection of D1 Students Information File
Subject
Fees Subject and
Schedule
Subject and
Schedule
Payment
2.1 Proof of
3.0 3.1
Enrolled
Payment Payment Enroll Course Subject
Cashier Issue Receipt / Subject
and Subjects Schedule
Billing
Billing and Subject and

Payment
Dues Enrolled Schedule
Subject
Enrolled
D2 Students Financial Record
Subject Registrar
Proof of
Payment
Enrolment List
D3 Enrollment Master File
Figure 4. Data Flow Diagram
38
Entity-Relationship Diagram
The Entity-Relationship Diagram illustrates the
relationship between tables and entities that will be
used for the Bacolod City College Integrated Student
Management System.
Accounts
StudentId
FeesId
Paydate
IssueDate
Status
Amount
Enrolment
Student
SubjectCode
StudentId
StudentId
Lastname
EnrolmentDate
Firstname
Term
Course
EnrolmentId
SubjectCode
EmployeeId
Teachers
Subject Schedule
SubjectCode SubjectCode
EmployeeId
Description Description
Lastname
Units Units
Firstname
Category Category
Department
SubjectCode
39
Figure 5. Entity-Relationship Diagram
The Entity-Relationship Diagram includes Student
table, Students Accounts, Teachers, enrollment, subject
and schedule. The relationships between its tables was
also identified to avoid redundancy within the database.
System Architecture
Figure 6. System Architecture for Bacolod City College
Integrated Student Management System
The System Architecture for Bacolod City College
Student Management System illustrates the overall process
of the system. The admin will be responsible for the
maintenance of the system such us updating the fix data
such as curriculum and at the same time the security
control in order to make sure no unwanted use could

40
access the system by blocking them. All other department
can connect to the system such as the Registrar in order
to check for the academic records of the student and the
Accounting also to check the accounts of the student. The
cashier will be very busy during enrollment, accessing
the system during the payment will update the data in
Accounting office specifically the students accounts.
The student and teachers can access anywhere as long
as there is an internet connection, however only the
teacher who is currently employed in Bacolod City College
can view and update student records. The student can only
view their academic records and accounts.
User Design Interface
The User Interface Design shows the design of the
System. It will be improved based on the user needs and
requirements.
41
Figure 7. Main Screen
Figure 7 shows the Main Screen of the system. The
designated user should go to any part of the menu,
however only the designated user can access some part of
the system.
42
Figure 8. Student Log-in Page
Figure 8 shows the student log-in page where the
student will have to access his/her scholastic records.
The initial access on the system will require acquiring
an access code from the admin in or to access the system
for student and create an account. Once the account have
been create the student can view all features that is
allowed to be access by the students such as viewing of
grades, subjects and accounts.
43
Figure 9. Student Profiling Page
Figure 9 shows the student profiling page, this is
the page where students need to enter their personal
data. This page is very important to the school for the
school is owned and manage by the government. The school
as a government institution need to monitor the students
profile to check whether the student is from Bacolod City
or not and to determine what barangay is the student
residing.
Figure 10. Teachers Sign up Page
44
Figure 10 shows the Teachers Sign up Page. The teacher
will select under the teachers menu and at first the
teacher cannot access the system, however the teacher
should get an access code from the admin to initially
access the teacher’s page and create an account. The
teacher can view the student master list and can enter
grades during after the midterm and final exams. The
teacher can make some corrections and update on the time
permitted by the registrar. In some cases, the
registrar’s approval will be needed to make some changes
on the grades.
Figure 11. Teachers Grade entry Page
Figure 11. Teachers Grade entry Page
Figure 11 shows the Teachers Grade entry Page. In
this page the teacher can view the student list of every
section under the teacher’s loading. This page will give
the teacher the chance to enter and modify grades if
necessary due to clerical errors. However, this page will
only give the teacher the specific time to log-on in this
page for security reasons. Teachers who are not permitted
or is not anymore connected with Bacolod City College
45
will no longer have the freedom to access the teacher’s
log-in page.
B. Prototype Cycles (Build, Demonstrate, Refine)
After the Quick Design, has been accomplished
and approved for the output, the researcher will be
able to build the system in accordance to the user
or school needs. In constructing the system, the
developer will undergo a series of iteration from
build, demonstrate the system to the user and refine
the system if the user is not satisfied with the
output of the system application. In line with this,
the developer has the opportunity to complete and
make sure that the system is 100% in functionality.
C. Testing
The Bacolod City College Integrated Student
Management System is ready to undergo testing by a
certain department. After proven that the system is
100% running without errors, then the system should
be test in all department. The overall output of the
system should be 100% running and out of errors in
order to achieve consistency and it means that the
developer meet the requirements and standards of the
user.
46
D. Implementation
The proposed system Bacolod City College
Integrated Student Management System was developed
using XAMPP and with the use of PHP programming.
The system will run on any window based
operating system. The system will run on a Google
Chrome browser. The system will be uploaded online
to be access by every department.
Indeed internet connection is a need to use and
access the system. However back up procedure should
be implemented in order to secure all the data on
the possibility of server failure.
Hardware Requirements
The proponent had chosen the hardware requirements
that were applicable to the developing and maintenance of
the Bacolod City College Integrated Student Management
System. The system will be accessed by multiple users
through internet with log-in security access to every
part of the system.
For development:
Processor: Intel® CPU N3520 @ 2.16GHz
RAM: 4.0 GB or higher (at least)
For running on a device:
47
Processor: Core i3 or higher
RAM: 2.0 GB or higher (at least)
Disk space: 250 GB (at the least)
Software Requirements
The proponent decided to use the following
software requirements for the developing of the Bacolod
City College Integrated Student Management System.
For development:
Operating System: Windows 7 or higher
Software used: XAMPP v3.2.2
For running on a device:
Operating System: Windows 7 or higher
REFERENCES
WEBSITE
A. Integrated Student Information Management System

(SIMS). (2011, February 2). Retrieved from
Academia.edu:https://www.academia.edu/9400962/Integr
ated_Student_Information_Management_System_SIMS_with
_Tableau_Data_Visualization_for_SACES
B. What is a Context Diagram? (n.d.). Retrieved from

https://www.reference.com/technology/context-
diagram-974c18ccb9ff70d#.
48
C. Online Grade Inquiry . (2014, October 6). Retrieved

from https:// prezi.com/pfwevwip6ob5/online-grade-
inquiry
D. Online Enrollment and Administration System .
((2004) retrieved https: //www.cse.ust.hk/~fred/FYP
/DBDevelopment/Guidelines/sample-reports/db-
proposal.pdf
E. Grading Systems. (2017) retrieved
https://education.stateuniversity.com/pages/2017/Gra
ding-Systems.html
APPENDIX A
EXPERT EVALUATION USING McCALL’S SOFTWARE EVALUATION

CRITERIA FOR SOFTWARE QUALITY MODEL

INTEGRATED STUDENT MANAGEMENT SYSTEM
Name:
____________________________________________________
Position:
_____________________________________________________
E-mail Address: _______________________________________________
Instruction: Please put a check mark (√) in the box that

closely represents your choice. Please use the rating
provided below.
Rating Scale
1 = Poor
2 = Fair
3 = Average
4 = Good
5 = Very Good
Criteria 1 2 3 4 5
Auditability
The ease with which conformance to
standards can be checked
Accuracy
The precision of computations and
control
Completeness
49
The degree to which full implementation

of the required function has been
achieved
Communication Commonality
The degree to which standards
interfaces and protocols are understood
Conciseness
The compactness of the program in terms
of lines and code
Consistency
The use of uniform design and
documentation techniques throughout the
software development project
Observability
The process of streaming the software
components can be easily identified and
understand
Operability
The ease of operation of a
program/software
Security
The availability of mechanisms that
control or protect programs and data
Self-Documentation
The degree to which the source code
provides meaningful documentation
Simplicity
The degree to which the
program/software can be understood
without difficulty
Software System Independence
program/software is independent of non-
standard programming language features,
operating system characteristics and
other environmental concerns
Traceability
The ability to trace a design
representation or actual program
component back to requirements
Training
The degree to which the software
assists in enabling new users to apply
the system
Controllability
The system/software can be easily
controlled and manipulated in terms of
execution, program structure and design
Data Commonality
50
The use of standard data structures and

types throughout the program/software
Decomposability
The software is built from series of
modules and can be tested independently
Error Tolerance
The damage that occurs when a
program/software encounters an error
Execution Efficiency
The run-time performance of a
program/software
Expandability
The degree to which architectural, data
or procedural design can be extended
Generality
The breadth of potential application of
program components
Hardware Independence
The degree to which the software is
decoupled from the hardware on which it
operates
Instrumentation
program/software monitors its own
operation and identifies errors that
occur
Modularity
The functional independence of
program/software components
51
APPENDIX B
EVALUATION INSTRUMENT
INTEGRATED STUDENT MANAGEMENT SYSTEM
Part 1. RESPONDENT’S PERSONAL INFORMATION
Name: _____________________________
Age: _____________________________
Part 2. QUESTIONNAIRE PROPER
Instruction: Listed below are the criteria on the evaluation of

end-user of the proposed Bacolod City College Integrated Student
Management System is based on ISO/IEC 9126-1:2000 software
characteristics. Please evaluate and rate carefully each item
and mark check (√) on the box that corresponding to your response
by using the following numerical equivalents.
Rating Scale
1 = Poor
2 = Fair
3 = Average
4 = Good
5 = Very Good
Please rate the Bacolod City College Integrated Student

Management System in terms of the following software
characteristics:
Characteristics and Sub characteristics

Usability Characteristics 1 2 3 4 5
Understandability
The capability of the system product to enable
the user to understand whether the system is
suitable, and how it can be used for particular
tasks and conditions of use.
Learnability
The capability of the system to enable the user
to learn its application quickly.
52
Operability
The capability of the system to enable the user
to operate and control it with minimal or no
supervision.
Attractiveness
The capability of the system to be liked by the
user because of its user-friendly interface.
Usability compliance
The capability of the system to be understood,
learned, used and liked by the user, when used
under specified conditions.
Functionality Characteristics 1 2 3 4 5
Suitability
The capability of the system to provide an
appropriate set of functions for specified tasks
and user objectives.
Accuracy
The capability of the system to provide right
or correct results or output.
Security
The capability of the system to prevent
unauthorized access to confidential
information, or to make unauthorized
modifications to information or to deny service
to legitimate users.
Functionality compliance
The capability of the system to provide
functions which meet stated and implied needs
when the system is used under specified
conditions.
Reliability Characteristics 1 2 3 4 5
Maturity
The capability of the system to avoid failure
as a result of faults in the system.
Fault tolerance
The capability of the system to maintain a
specified level of performance in cases of
software faults or of infringement of its
specified interface.
Recoverability
The capability of the system to re-establish its
level of performance and recovery from the date
directly affected in the case of a failure.
Reliability compliance
The capability of the system to maintain the
level of performance when used under specified
conditions.
Efficiency Characteristics 1 2 3 4 5
Time behavior
The capability of the system to provide
appropriate response and processing times and
53
throughput rates when performing its function,

under stated conditions
Resource utilization
The capability of the system to use appropriate
resources in an appropriate time when the system
performs its function under stated conditions
Efficiency compliance
The capability of the system to provide the
required performance, relative to the amount of
resources used, under stated conditions
54
BACOLOD CITY COLLEGE INTEGRATED

STUDENT MANAGEMENT SYSTEM
A THESIS PROPOSAL
Presented to
The Faculty of Bachelor of Science

In Information System
Bacolod City
In Partial Fulfillment
of the Requirements for the Degree
Bachelor of Science in Information System
By:
JAMES G. SUCALDITO
MARCH 2, 2018
55
LIST OF FIGURES
PAGE
Figure 1. Conceptual Framework ...................... 10
Figure 2. Rapid Application Development ............. 26
Figure 3. Context Flow Diagram ...................... 28
Figure 4. Data Flow Diagram ......................... 30
Figure 5. Entity-Relationship Diagram................ 31
Figure 6. Application Architecture................... 32
Figure 7. Splash Screen ............................. 33
Figure 8. Registration Page ......................... 34
Figure 9. Main User Interface........................ 35
Figure 10.Disaster Preparedness Page................. 36
56
TABLE OF CONTENTS
TITLE PAGE
Title Page............................................ i
List of Figures ...................................... ii
I. INTRODUCTION .................................... 1
Background of the Study ...................... 1
Objectives of the Study ...................... 2
Scope and Limitations of the Study ........... 4
Significance of the Study .................... 5
Definition of Terms .......................... 7
Conceptual Framework ......................... 9
II. REVIEW OF RELATED LITERATURE ................... 11

RELATED LITERATURE .......................... 11
SOS – An Android Application for Emergencies. 11
Emergency Reporting Using Smartphone......... 12
Emergency Management System Using Android
Application................................ 13
Sagippinoy: A Web and Mobile-Based Philippine
Emergency Quick Response Portal ........... 14
PRIOR ARTS STUDY ............................. 15

Police Scanner .............................. 15
Disaster Alert .............................. 16
bSafe ....................................... 16
Emergency Panic Button ...................... 17
Hazards App by PRC .......................... 18
III. METHODOLOGY ..................................... 20
Research Design .............................. 20

Respondents of the Study ..................... 21
Sample Size .................................. 22
Research Instrument........................... 23
Data Analysis Procedures...................... 25
Software Life Cycle Model...................... 25
Software Development Phases .................... 27
A. Analysis and Quick Design .................. 27
Context Flow Diagram ........................ 28
57
Data Flow Diagram ........................... 29

Entity-Relationship Diagram ................. 31
Application Architecture .................... 32
User Design Interface ....................... 33
B. Prototype Cycles ........................... 36

C. Testing .................................... 37
D. Implementation ............................. 37
Hardware Requirements ......................... 38

Software Requirements ......................... 38
REFERENCES ...................................... 40
APPENDICES
Appendix A: Experts Evaluation Using
McCall’s....................... 41
Appendix B: Evaluation Instrument .......... 44
58

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Republic of the Philippines

BACOLOD CITY COLLEGE

Background of the Study

Bacolod City College (BCC) is a community college

operated by the local government of Bacolod City, Negros

Occidental, and Philippines. The college was legally

established by virtue of City Ordinance No. 175, Series

of 1997. City Ordinance No. 175, series of 1997 was known

as the Charter of Bacolod City College. It was passed by

the Sangguniang Panglungsod with a majority vote on April

Bacolod City College is an institution which is does

not use much of automation in their office. Some of the

employees use computers but does not use automated

system, and some do maintain the records manually. There

are much of a problem in case of the manual recording and

storing of the records because it tends to be lost for

there are thousands of records compile every year.

During enrolment a large number of students goes to

the school and cannot enroll right away.

Recording and storing of records is a big problem in

Bacolod City College for there are a lot or thousands of

students enrolled every year, which causes some loss of

documents especially in academics. Some grade sheets

submitted by the faculty may tend to be lost for some

time and they need again to remake the grade sheets, if

this practice will continue there will no assurance if

the grade release from the time to time will be correct.

The institution like Bacolod City College really needs to

automate some of its data management at the same time

provides an online inquiry system for the student in

order to avoid a too congested crowd during the

The Bacolod City College Integrated Students

Management System (BCCISMS) benefit the accounting

office, registrar's office, students, parents and

teachers as well as the administrative. Registrar's

office is the first to benefit in this BCC Integrated

Students Management System because they will not take so

much time in informing the students with their grades.

The registrar is responsible in keeping all the

records of the grades, but using the online grade inquiry

system it will be easy, they just need to save it in the

an inquiry to grades to the student anywhere online.

Registrars do not need to give more effort to save record

and scan it during enrollment which is a waste of time.

The students may also benefit in our system because they

do not need to worry on going to the school if the school

café. They can access their accounts and grades online,

and then they may be able to check if what needs to be

developed or improved in their grades. There will be less

effort also for the student during the enrollment because

they do not need to go back to school all over again.

The parent will not anymore spend too much expense

on travel and allowance of their student in Bacolod City

student in some weeks just to inquire for their grades.

Anyone authorized in the registrar office is allowed to

use the BCC Integrated Student Management System

are interested to know about the grades of their children

as long as they have the valid id and password use in

logging in the website.

Thus, the proponent is eager to conduct the study

and develop an integrated system for Bacolod City

Objectives of the Study

The main objective of the study is to develop the