Olympic View Elementary PTA

Board and General Meeting Minutes

Tuesday, December 4, 2018

Present:
Cherie LaFavor, President
Stephanie Nace, Secretary
Jolene Avalos, Treasurer
Jason Greer, Principal
Others Present: Shawna Ribordy, Justin Olmstead, Becky Crain, Jess Lindauer, Dusti Trickle

Today’s meeting took place in the library at Olympic View Elementary @ 1330 Horne Street NE, Lacey,
WA 98516. ​Motion 1​ was made at 3:18 pm by Cherie LaFavor to call the meeting to order.

Introductions
No introductions necessary.

Principal’s Report
The 5th graders sang at the Washington Center on Saturday for the second year in the row! About 20
students were there from OVE, it was a really fun event. The first band concert of the year is at 6 pm on
the 6th. Our winter sing-a-long assembly is coming up on the 19th at 9:30 am, led by Ms. Swan. In our
second year utilizing the self-manager program, monthly parties for self-managers have been bumped
from one to two. To be able to recognize more students more often, this year we’ve also added in extra
beads for other ways students can follow the Eagle Way.

Clubs are starting up: Chess Club, Garden Club, and Academic Academy. There’s a new Dance Club
starting this year with Mrs. Prosch! Academic Academy is for a targeted group of students that get extra
help for a 6 week period. Mr. Greer is meeting with Student Council regularly, which is more of an
advisory council model this year. Recently they’ve talked about playground/recess activities and other
ideas for after school activities. Their suggestions included Military Club, Math Club, Soccer Club, Board
Games, Book Club, Cycling, Engineering, Pokemon and Music Club. Maybe the PTA might be able to take
leadership of a club, possibly bringing someone in to lead it.

Treasurer’s Report
Fun Run results
We were able to raise a little over $12,000 in profit (after fees), up from about $3500-$4k last year. The
kids really loved it and got pumped up for the event! Cherie met with Boosterthon today and gave
feedback about what went well and what didn’t. Communication needs improvement, more notice for
tasks and fewer emails to parents. There were a few noise complaints from neighboring houses from the
loud music. Mrs. Lindauer recommended asking for parent feedback on Facebook. Mr. Greer said they
could put together a survey for staff and parents. Several agreed that the percentage paid out to
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Board and General Meeting Minutes

Boosterthon seemed out of balance before the event but after seeing their involvement and effect on
student enthusiasm during the week they felt it’s worth it.

Funding requests
Funding request for self manager celebrations is tabled for now. We have other items we need to pay
off first, and look at other line items coming, i.e. being able to do teacher reimbursements are a high
priority. AR/RazKids have been paid back.

PTA Events and Fundraisers

Box Tops
We’re planning to collect and send them in ongoing this year; it’s just easier to manage in small
chunks. We’ll still tally up for class competition with a prize awarded toward the end of the year.
Still could do a prize for primary and a prize for secondary. Using the collection sheets is very helpful
to us; they’re accessible on the PTA Website, Box Tops page.

Membership Drive
Not much information on membership drive at this point. After the first of the school year it sort of loses
steam, but we still need to do a push for memberships. There are perks! Best timing for a membership
drive was discussed: September too early? October might be prime, but can’t compete with Fun Run.

School dance, Friday, 1/18, 7-8:30pm

Dance competition: Fortnight! Mr. Olmstead will come up with categories (i.e. fastest flosser) and run it.
He’ll also talk to Mrs. Prosch about having a specific dance genre taught at the dance. Jerod Nace will
put together a playlist and take requests there. Cherie will ask the volunteer coordinator to reach out for
help decorating. Mr. Olmstead recommended having other activities/games available for those not
dancing. We should involve Pie Partners. Maybe Backdoor Bakery would donate cookies/treats and Tags
could provide awards for dance competition. Mrs. Lindauer would like to pair Book Swap with the
Dance.

Multicultural event - Wednesday, 2/20, 5:30-7 pm

Mr. Olmstead is awaiting approval on two funding grants at the district office. He may request PTA
funding help based on the results. He’ll be sending out a parent involvement slip shortly, inviting families
to share their culture through games, activities, etc. Teachers may also reach out to families directly and
ask for their involvement. He will give an update at our next PTA meeting and will have more
information about how PTA can be involved. Cherie will ask the volunteer coordinator to reach out for
help with set up and break down.

Old Business
Attendees looked over the minutes from the October meeting. Ms. Crain made ​Motion 2​ to approve the
minutes. Mr. Greer seconded the motion. All were in favor. Motion carried, the minutes from the last
meeting were approved.

Skateland fundraiser
Cherie followed up with them and learned that we get $1 per student that goes on a designated night.
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Board and General Meeting Minutes

New Business/Open Forum

Funding Requests
Mr. Greer asked now that our big fundraiser is done, has PTA started to work on a revised budget.
The budget line items are set, and we were awaiting this funding to be able to approve them. We need
to meet as a board and discuss plans for the remaining amount, ideas to include parenting a club and
making sure to carry a balance forward for the 2019/20 PTA so they don’t start the year off in a similar
position.

Cherie clarified that the standing rules state how funding gets voted on, by whom and for what. We’ll
provide a copy at the next meeting. It’s important that we make our standing rules on funding requests
well-known, including a follow-up with staff. Stephanie said with new funding requests, it’s hard to vote
either way if we don’t have a clear picture of what’s left after the current line items and paying several
big things off. The board will meet to continue this work.

Fundraiser
Cherie applied for a Mod Pizza OVE fundraiser night where the school would get 30% of the proceeds of
a two hour period.

Closing
Next PTA meeting will be January 15 at 3:15 p.m.

Motion 3 ​was made by Cherie to adjourn the meeting at 4:30 p.m. Meeting was adjourned.