GOVERNMENT OF SIKKIM

WATER SECURITY & PUBLIC HEALTH ENGINEERING DEPARTMENT

GANGTOK

NIQ NO: GOS/WS&PHED/DE (W/S & PROJECT)/01/2016-17Dated: 20.08.2016

NOTICE INVITING QUOTATION

Sealed quotations are invited from the local registered Suppliers who are interested to supply
various items as detailed in the bid document at Water treatment Plant, SelepWater Security &
Public Health Engineering Department, Government of Sikkim. A comparative statement shall
be prepared by the Department and the lowest rate shall be fixed. The rates so quoted,
accepted and approved by the Government shall remain valid for a period of one year and the
suppliers who submit the quotations along with the TDR and willingness to supply at the lowest
rates shall be empanelled in the Department.

Eligibility: Only those Agencies may apply who are registered with the Land Revenue
Department and having valid Trade License and holding valid dealership certificate issued by
the manufacturer to deal in the goods.

The list of items and the terms and conditions which are binding are indicated in the Quotation
Document which can be obtained from the office of the undersigned from 23.09.16to29.09.16
during Office Hours on production of a SBS Bank Receipt for Rs .2, 500.00(Rupees Two
Thousand & Five Hundred) only (Non Refundable) credited to the budget head “0215-01-800-
Other Receipts”.

The sealed quotations as per Quotation Document may be submitted to the undersigned,
during Office Hours on any working day, and the last date for submission is 30.09.2016 before
1400 hours. The Quotations shall be opened by the Committee on 01.10. 2016 at 1100 hours
in the presence of such bidders who wish to be present in the Office of the undersigned. The
department reserves the right to accept or reject any or all offers with or without assigning any
reason(s) thereof. Details may also be seen at www.sikkim.gov.in-tenders.

Divisional Engineer (W/S & Project)

W.S. & P.H.E. Department,
Government of Sikkim, Gangtok.
 GENERAL TERMS AND CONDITIONS
1. Supply Order will be issued on Lowest Rate quoted basis in favour of successful Bidder as per the
requirement given. The rates quoted shall be applicable F.O.R “Water Treatment Plant Selep,
Gangtok”. Bills in triplicate for the items supplied by the selected firm(s) should be raised for
payment. Payment shall be released after deducting TDS as per Income Tax Rules and any
other deductions as per Government rules and payment shall be released only after it is
ensured that the items/quantity and quality of items supplied are to the entire satisfaction of
the department. If any items are found to be defective, or not of the desired quality etc., the
same shall be replaced immediately, for which no extra payment shall be made by the
department.

2. If the selected firm fails to deliver the items or replace the defected/spurious items within the
stipulated date & time, a penalty as deemed appropriate shall be deducted from the firm’s
pending bills or bid Security (Earnest Money), as the case may be.The material shall be supplied
by the supplier within the time limit specified in the supply order. The delivery period can be
extended only in exceptional cases on written request of the supplier giving reasons/ explaining
circumstances due to which delivery period could not be adhered to.

3. Bid security (earnest money) for an amount of Rs. 80,000/- ( Rupees Eighty thousand only)
should be submitted along with the quotation in the form of FDR/TDR deposited in the State
Bank of Sikkim in favour of the Additional Director accounts WS & PHED as earnest money for
the supply work. The water security & P.H.E department shall be the sole authority to cancel or
amend the order, as per requirement, and also to place order for supply of items beyond office
hours/holidays/place of supply for which, no additional payment shall be made.

4. The bills raised by the selected Firm/Agency/Company should contain all tax registration
numbers printed on bill. The bill shall be signed by the authorized signatory of the firm across a
revenue stamp. Validity of the tax registration during the period of Supply shall be the sole
responsibility of the participating Firm/Agency/Company.

5. The participating Firm/Agency/Company shall be bound by the details furnished by him/her to

the Water Security & P.H.E.D. while submitting their Quotation or at subsequent stage. Upon
selection of the participating Firm/Agency/Company, if at any stage, the documents furnished
by him/her is found to be false or the quality of the articles or rates are found of poor quality/
different specifications, it would be deemed to be a breach of terms of contract, the contract
shall be cancelled and bidsecurity shall stand forfeited.

6. The rate quoted by the selected Firm/Agency/ Company, and as approved by Water Security
& P.H.E.Departmentshall remain valid for the period of supplyand from the issue of the supply
order, and increase in the rate shall not be entertained at any stage.

7. The selected firm(s) shall not be allowed to transfer, assign, pledge or sub-contract its rights and
liabilities under this contract to any other agency (ies) without prior written consent of the
Water Security & P.H.E.D. If it is found that the firm has sub-contracted order to another firm,
the contract shall stand cancelled with all the consequences & the performance security shall
stand forfeited. The conditional/incomplete bids shall not be considered and shall be declared
unresponsive.

8. All entries in the Quotation form should be legible and filled clearly in the published bidding
documentonly. No overwriting or cutting or other than issued forms is permitted in the
Quotation form. In such cases, the Bidder shall be declared un-responsive.
9. The Quotation Form should be sealed and clearly super-scribed with the words “Quotation for
the supplies to Water Treatment Plant, Selep”and addressed to Divisional Engineer
(W/S & Project)Water Security & P.H.E.D.
10. If a participating Bidder decides to withdraw his Quotation before the date and time of opening,
the Water Security & P.H.E.D. shall have the authority to forfeit their EMD deposited along with
Quotation.

11. Water Security & P.H.E.D. shall not be responsible for any financial loss or other damage or
injury to any item or person deployed/supplied by the successful bidder in the course of their
performing the duties to this office in connection with purchase order/supply order for the
Items.

12. The Competent Authority of Water Security & P.H.E.D. reserves the right to relax/withdraw any
of the terms and conditions mentioned in the Quotation Form, if same is found in the interest of
the Water Security & P.H.E Department.

13. The Quotation should be delivered only in the designated Office of the Water Security &
P.H.E.D. The closing time and date for acceptance of Quotations is 14.00 hrs of 30.09.2016.
Quotation received later than the stipulated date & time or from other modes/place shall not be
entertained & declared un-responsive.

14. The Quotations will be opened on 01.10.2016 at 11.00 hrs in Office of Water Security &
P.H.E.Dby the committee in the presence of participating Firm/Agency/Company or their
authorized representatives (only One representative from each of company shall be allowed)
who wish to be present/witness at the time of opening. TheWater Security & P.H.E.D. shall have
the full authority to reject any/all offer(s) without assigning any reason thereof. Any enquiry
after submission of the quotation will not be entertained.

15. The supply contract will be valid from the date, when the supply order Issued /formalities
completed by Water Security & P.H.E.D. This office will, however, reserve the right to conduct
performance review at any time during the supply contract period and deficiencies, if any,
noticed shall be required to be rectified and compliance reported. The department reserves the
right to suo-moto terminate the supply contract by giving 7 days notices at any point of time.

16. The rate quoted by the participating Firm/Agency/Company should not be higher than the rates
at which the items are being supplied by it to other Govt.
Institutes/Ministries/Departments/PSUs. If subsequently it is found that the firm has supplied
such Items at higher rates to the Water Security & P.H.E Department, the department reserves
the right to accept or reject any or all rates.In case any of Bidder found that, he has charged the
higher rates for any of item (items) more than the prevailing MRP rates, the appropriate strict
action like forfeitures of bid Security Deposit/Termination of Supply Contract shall be taken by
the Competent Authority of Water Security & P.H.E.D.

17. The participating Firm/Agency/Company should have its own Bank Account Number, TIN/TAN
Number, PAN Number, VAT and Service Tax Registration Number and clearance, Trade licence,
firm registration. Self-attested copy of the same should be enclosed along with the bid
documents. The bidder shall produce the original documents when called upon to do so.

18. Water Security & P.H.E.D. reserves the full rights to issue supply order for any quantity as per
requirement.

19. Any dispute is subject to the jurisdiction of District Civil Court, Gangtok.

DIVISIONAL ENGINEER (W/S & PROJECT),

WATER SECURITY & PUBLIC HEALTH ENGINEERING DEPARTMENT,
GANGTOK.
 GOVERNMENT OF SIKKIM
WATER SECURITY & PUBLIC HEALTH ENGINEERING DEPARTMENT

LIST OF ITEMS

Sl.No. PARTICULARS MAKE

1 Execute Table 8' X 4' Steller

2 Execute Chair Rajkamal
3 Office Table 4, ½” X 2, ½” Rajkamal
4 Chair Revolving Rajkamal
5 Office visitor chairs Rajkamal
6 Laboratory working tools Rajkamal
7 File cabin sliding 6 ft. X 3ft. Godrej
8 Almirah 5 ft. X 3 ft. Godrej
9 Sofa Set with centre table 3 seater/medium 4' x 2'.
10 Island table with fitting accessories all complete 4 ft X 10 ft.

11 Display Board 60” X 72”

12 Notice Board 36” X 48”
13 Foot mat 2 ft. X 4 ft.
14 Dust bin medium sizes
15 Woolen carpet 5.6 mtr. X 4.77 mtr.
16 Linoleum carpet 6.2 mr.t X 5.2 mtr.
17 Linoleum carpet 6.7 mtr. X 4.7 mtr.
18 Linoleum carpet 3.1 mtr. X 7.73 mtr.
19 Computer table 4 ft X 2 ft. Rajkamal
20 HP 120011 in Desktop, core 5, window 8, 4 GB 500 GB HDD
and 18.5” Led Monitor.
21 HP laserjet P1108 Monochrome Printer. HP Brand
22 HP laserjet M 1136 Multi function Printer. HP Brand
23 Lap Top latest Model. HP Brand
24 UPS APC Back 600 VA
25 Sharp Xerox Machine Sharp
26 Microtek Inverter /UPS 1.6KVA with Exide Battery
27 Electronic Heater Eurotech
28 Helogen Heater
29 Spectrophotometer lens (Photo lab@ 6600 UV-VIS Japan
30 PH Meter with Conductivity meter Japan
31 PH indicator 4.0-110 (tints of colourless Buffers containing 2%
indicator ) 100ml.
32 Sprit Lamp
33 China Dish(for drying of chemical)
34 Beaker 50 ml
35 Beaker 100ml
Sl.No. PARTICULARS MAKE

36 Reflux flash for purpose of distil water(Distillation Glass)

37 Air Conditioner 905 ton

38 Complete setting and installation of Modular cabinet for
laboratory equipments accessories size 30' x 3' =900 sft, 10' 6 x
3' = 32 sft
39 M-FC Broth base
40 M-Endo Broth
41 M-FC Agar
42 M-Endo Agar
43 Sprit (Anal Grade)
44 Tissue Paper
45 Cotton (large size)
46 Marker pen
47 Removal pen
48 Cotton gauge
49 Detol liquid soap
50 Disposal hand glove
51 Toilet brush
52 Bucket (medium size) 16 ltr.
53 Jug (standard size)
54 Harpic 100 ml
55 Wiper (large size)
56 Electric kettle 5 ltrs.
57 Extension Cord 16 AMP
58 Sulphuric acid (H2SO4) 1000 ml concentrated
59 Hydrochloric acid (HCl) 1000ml concentrated
60 Chloroform 250 ml
61 Sucker mop (cleaner)
62 Battery charger (small)
63 Office arm chair Rajkamal
64 Portable Incubator Hac company
65 pH/turbidity meter (Pen type) Japan

Curtain, rod (steel) & stitching charge all complete rooms of

laboratory including Sr. Chemist rooms. (Polyester)

window ;- 14'x6' - 8 Nos.672 sft.

66 window ;- 8'x6' - 5 Nos. 240 sft.
window ;- 6'x6' - 4 Nos. 144 sft.
window ;- 5'x5' - 4 Nos. 100 sft.
Main Door ;- 4'x7' - 3 Nos. 84 sft.
Door ;- 3'x7' - 5 Nos. 105 sft.
Sl.No. PARTICULARS MAKE

DIVISIONAL ENGINEER (W/S & PROJECT),

WATER SECURITY & PUBLIC HEALTH ENGINEERING DEPARTMENT,
GANGTOK.