A Date With The Angels

It’s Time to Celebrate….

DUTY LIST FOR KG ANNUAL DAY 2010 ( 28thOct ,THURSDAY AT UCC)

Committee In-Charge & Members Description for the In-Charge

Program Coordinator Ms. Rana  Prepare and Allot time Slots and Duty Lists for teachers.
All Junior Concert Teachers
 To Allot Green rooms for all Scenes.

 To design Forms. Circulars, Tickets, Brochures, Program

Sequences, Ads etc.

 To prepare Schedules for the run-throughs.

 To ensure the Program goes flawless with the help of the team.

MC Ms. Padma (In-Charge) *Please keep these list handy Ms.Pooja

Ms. Pooja Mohan
 Parent Volunteers List

 Program Script

 Program Sequence

 Teacher’s In-charge List

 Green rooms list

 Ms. Yasmin (In-Charge)
Ms. Jigyasa  All props need to reach UCC on time.
Props Committee Ms.Shankari  Please alias with Mr.Bhanu for bringing back the props safely.
Mr. AVL

 To take photographs of all scenes while they are practicing.

Making of the play &  Please forward the prepared CD to the Projection Manager
Ms.Yasmin (In-Charge)
Banner
 Management, Teachers, Admin, Parent Volunteers, are to be
acknowledged in the making.

Ms. Seema(In-Charge)
Ms. Jigyasa  To give instructions to your committee members about the
Ms.Yasmin decoration of the foyer outside the theatre.
Ms.Gayatri(Rangoli)
Decoration committee  Please take large posters from Ms.Jayanthi.
Ms.Shankari
Ms.Shravani(Rangoli)  Please remind Ms.Sonia to remove all the posters after the
Ms.Sonai(Posters0 show before we leave the hall (instructions by hall staff).

 To welcome all the parents and chief guest at the theater

entrance.

 To procure bouquet and garland, arrange tikka, thali, polishing

Ms. Jayanthi (In-Charge)
Ms.Shilpa (Pre-Nursery Kids)
Ms.Padma
Welcome committee Ms.Sonali (Passes)
Ms. Shraddha(Program Sequence)
Ms.Aarti
of lamp
 All the committee members should be in sarees with DPS ID.
 Once tikka is done near Rangoli , please escort VIPS to their
seats and present bouquet after the announcement- Kids for
presenting the bouquet are ___________ ,_________

 Please alias with Ms.Shilpa about the welcoming with

PreNursery Kids.

 Please ask Banu to put coffee table in front of chief guest seats,
 water bottles and brochures of the play on the table.

 Please make sure that coffee table, and lamp goes in lorry with
the props. Please remind Banu to send Bouquet to chief guest's
car.

 To maintain overall discipline on 27th and 28th October.

 To ensure that no parent except the parent volunteers have their

entry in green rooms.

 Please instruct all teachers and students to maintain cleanliness.

 Please check that we leave nothing behind.

 To give instructions to your committee members about the

seating arrangement.

 To check passes on the gate, to give away Program Sequence

Ms. Shobha (In-Charge) of the play on the gate, to make VIP signs for the chairs to be
Ms.Sreyoshi(Corridors) reserved.
Discipline & Logistics Ms.Smita(Over-all help)
 Make signage for photographer and videographer, signage from
car park to theatre.

 Two student volunteer on the drop off point gate to stop parents
to enter in the green rooms without any reason, and give away
DPS ID to them for entry if they are helping in make-up. I will
give you the list of parent volunteers helping in make-up.

 A student volunteer on the gate from where chief guest car will
enter, to guide them to the VIP parking lot.

 They will not allow parents to enter or exit once an item has
already started .Entry/ reentry or exit will be only allowed when
that item will be over and curtain is closed.
  We have to be very strict with this rule.[Instructions by theater
staff].NO FOOD AND DRINKS IN THE THEATRE

Mr. Ketur (In-Charge)

Ms. Shailja  To bring Caterer to the theatre to show the place for food stall.
Catering for Parents Ms. Aarti  Food stall will be open in break and dispersal times.
Ms. Shravani

 To check with Principal Sir about the memento for the chief
guest. If we need to purchase please do that. If it’s available in
the school please pack it properly and bring it to the theater on
28th Dec.

Ms. Jayanthi (In-Charge)  Please look at the minute to minute and be at the backstage at
Memento For Chief Guest Ms.Priya least 15 minutes before the memento presentation.

 Please arrange a tray to present the memento, once he receives

it, please request him to put it back on the tray so that you can
send it to his car. Please take Banu’s help to put it in his car.
(Please make sure that it goes to chief guest's car).

 To manage back stage discipline.

 Please don’t let anyone enter at the back stage without any
reason. People who will be at the back stage all the time are Mr.
Anand, Ms.Yasmin, Mr. Avl, Ms. Jigyasa, Rana, Ms.Padma,
and student volunteers for changing props in scenes[Please look
Ms. Nupur (In-Charge) at the props committee for their names].
Stage Discipline
 The moment first item will start you will let the next item enter
at the backstage. At any time, two items will not be present at
the back stage. They will be waiting outside the backstage; you
will only open the door when the first item will start.

 Teachers in charge of the items will enter before the children

when you open the gate another teacher will follow them.
  To see all the run-throughs.

 Please keep a script copy for each class program and program
sequence handy.
Mr. Anand (In-Charge)
Stage Manager Ms.Srobanti  To use head phones to keep in touch with the people in control
room handling light sound and fly bars.

 Once everything will be ready, you will give instructions to

open the curtain.

Projections & Lighting Mr. Vikram (In-Charge)  Please take the PPT’s from me.

Fly bars Ms. Yasmin(In-Charge)  To control the fly bars.

 Please keep the script handy and understand the scenes during
Smoke machine Mr. AVL(In-Charge)
the run-throughs itself, it will be helpful.

 We have paging system at the backstage which will be heard in

all the green rooms.
Duty on Paging system Ms. Susan (In-Charge)
 To instruct all the scenes to come to the backstage at the right
time.

Microphones Ms. Pooja Mohan  To give numbers to mikes and fix them for the participants

First Aid Nurse Elizabeth  Please carry the first Aid box to the UCC

Ms. Jayanthi (In-Charge)  Ms. Jayanthi please allot duties to your committee members
Ms. Savitha program wise we will enter the eating area.
Refreshment for teachers, Ms.Shailja
students and parent Ms.Aarti  Strength of each class participating in the Program will be
volunteers. Mr.Bhanu forwarded to you.

 As KG children will require help in the eating area- Teachers

will also be helping in the cleaning up for the next programs
 welcome to the eating area.

Sound Mr.Arvinder (In-Charge)  Please be informed of all the scenes, music and scripts.

Photographer and Ms. Jayanthi (In-Charge)  Put signage

videographer Ms. Namita
 Escort them to the right places

Transport Ms. Jayanthi (In-Charge)  All afternoon KG children will also arrive with the Morning
Ms.Shraddha batch.

Costumes Class Teachers Costumes, Make-Up, Dressing-children, Guiding in Corridors, Stage

Program, Refreshments, till Dispersal.

Dispersal Ms. Gayatri (In-Charge)  Ms.Deepti Pick laminated Placards from me and distribute on
Mr.Serin the Day to the respective Classes.
Ms.Jayanti
Ms. Deepti Singal (Class Placards)  Ms.Gayatri you need to take the handy Loudspeaker from
All KG Teachers school.

 All the class teachers please make sure you stand in the allotted
places and will be responsible for your own class children.

Thank you All