Republic of the Philippines

COMMISSION ON AUDIT
Local Government Sector
Nueva Ecija B & Aurora – Team 27

January 15, 2019

HON. ALEXANDER A. DAUS

Municipal Mayor
Municipality of Laur, Nueva Ecija

Attention: RONALYN G. BAYRO

Municipal Accountant

All Concerned Department Heads

Sir/Madam:

Pursuant to COA Circular Nos. 2015-002 and 2015-004 and in order to enhance the
substantitive content of the 2018 audit and to facilitate the year-end consolidation of Annual
Financial Reports (AFR), please be reminded of the submission of year-end financial statements
and other reports/schedules in printed and digital (compact disc) copies to our office on or before
February 14, 2019, to wit:

a. Pre-Closing Trial Balance

b. Post-Closing Trial Balance
c. Detailed and Condensed Statements of Financial Position (Comparative)
d. Detailed and Condensed Statement of Financial Performance
(Comparative)
e. Statement of Net Assets/Equity
f. Statement of Cash Flows (Direct and Indirect Method)
g. Statement of Comparison of Budget and Actual Amounts
h. Notes to Financial Statements
i. Statement of Management Responsibility
j. Schedule/Aging of Accounts Payable and Other Payables
k. Schedule/Aging of Accounts Receivable and Other Receivable Accounts
l. Breakdown of Domestic/Foreign Loans (indicate whether these are
guaranteed by National Government)
m. Schedule of Income Taxes Paid
n. Schedule of Subsidies Received from National Government and Other
GOCCs (if applicable)
 o. Schedule of Fund Transfer from one agency to another agency/agencies
and its utilization
p. Summary of Discretionary, Representation, Extraordinary, Promotional,
Confidential and Consultancy Expenses

Also, the Budget Officer/Head of Budget Unit shall submit a List of Budget Utilizations
Not Yet Due and Demandable. Such budget utilizations which are not yet recorded as liabilities
are agencies’ valid commitments based on approved contracts/purchase orders where projects are
not yet implemented and/or goods are not yet delivered. The same shall be disclosed in the Notes
to Financial Statements.

In view of our need to reconcile the books of the agency, may we also request that you
furnish our office photocopies of Subsidiary Ledgers and Breakdown of the following accounts:

a. Cash-Collecting Officers
b. Petty Cash
c. Cash in Bank-LCCA (per bank account/fund)
d. All Receivable Accounts (applicable)
e. Inventory Accounts
f. Property, Plant and Equipment Accounts
g. All Payable Accounts
h. Infrastructures recorded coming from the Registry

Likewise, may we request your initiatives to inform the department concerned to furnish
the audit team of the attached lists of data/information needed for our audit of CY 2018
transactions. We would appreciate very much the submission of the following data/information
on or before January 31, 2019.

Yours truly,

HADIYAH A. ALIÑO
OIC-Audit Team Leader